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Explore Solar Energy at the Dane County Solar Showcase – August 17, 2013

Join us at the Solar Showcase on August 17, 2013, from 9 AM to 3 PM at 801 Richard Way, Lot 265, Waunakee, WI. Learn how solar energy can benefit your home or business through interactive exhibits showcasing financial, environmental, and economic advantages. Engage with local experts, enjoy refreshments, and enter to win exciting raffle prizes, including gift cards and a kayak! Spread the word, and don't miss this opportunity to enhance your understanding of solar energy and its benefits for the community.

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Explore Solar Energy at the Dane County Solar Showcase – August 17, 2013

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  1. Complete Communications

  2. Overall Glance • Who:Residents of Dane County as well as current clients • What: Solar Showcase • Where:801 Richard Way / Lot 265, Westbridge Subdivision, Waunakee, WI • When: August 17, 2013, 9am-3pm • Objectives: Attract homeowners/business owners to invest in solar energy for their home/building

  3. Spread the Word • 2 Press releases in Dane County • Wisconsin State Journal • Capital Times • Waunakee Tribune • DeForest Times Tribune • First one informational • Second as reminder • 200 flyers throughout Dane County • Local Buisnesses • Facebook posts to promote and give updates before, during, and after event

  4. Running the Show • Sunvest employees • Complete Communications

  5. Stations • Technical booth • Kitchen • Personal financial benefits booth • Master Bedroom • Environmental benefits booth • Deck • Economy benefits booth • Guest Bedroom • Commercial projects room • Dining Room • Residential projects room • Living Room • Refreshments station • Garage

  6. Stations Setup • Chair and table rental through Bucky’s Rentals, located in Madison, WI • Six 6’ Serpentine Tables for exhibits • Six 6’ Banquet Table • 15 vinyl folding chairs • Pick up rentals and set up ourselves to reduce costs

  7. Chairs and Tables

  8. Exhibits • 1 Sunvest Employee to handle questions and discussions • Tables set with: • Business cards • Company fact sheets related to topic • Company brochures

  9. Showcase Rooms • 1Sunvest Employee per room • Digital Picture Frame displaying Sunvest projects on tables • Tables set up identical to exhibits

  10. Digital Picture Frame

  11. Raffle • Upon arrival, guests will fill out slip of paper with name, phone number, and address • This will be put into a bucket • Slips will be held onto until 2:30pm where we will begin raffling off prizes • If a guest is not present during raffle, we will call and let them know they have won • We will call big prizes first, then move down • Once a guest’s name has been called, there name will not be put back in the bucket

  12. Raffle Prizes • 1 $100 Home Depot Gift Card • 1 $100 Lowe’s Gift Card • 2 $100 Menard’s Gift Card • 4 $50 Walmart Gift Cards • Pelican Castaway 116 Kayak @ $599.99

  13. Timeline • May • Contact the Dane County Newspapers for first press release • Post event on Twitter and Facebook • Contact the catering • Reserve date in model home, make sure city and Tim O’Brien are aware and approve • June • Secure Sunvest employees to work August 17 • Update the Twitter and Facebook • Contact Bucky Rentals • Be in contact with newspapers to hold spot for second release • July • Double check the catering • Update the Twitter and Facebook • Purchase raffle prizes • Purchase bottled water

  14. Timeline • Week of August 4-10 • Confirm Bucky rentals • Confirm catering with Cranberry Creek Café • Facebook reminder • Final reminder press release • Verify Sunvest employees to work event

  15. It’s Showtime • August 16: Pick up rentals from Bucky’s Rentals • August 17: • 7am employees arrive to begin setup of exhibits • 8am catering arrives • 9am showcase begins and guests will be free to look around as they desire • 9am-11am fruit pizzas will be served • 11am will begin serving appetizers • 2pm final reminder for guests to give raffle tickets in bucket • 2:15pm have guests begin gathering for raffles • 2:30pm begin raffling • 3:00pm begin to clean up • This will be everyone running the event, Sunvest Employees and Complete Communications

  16. Refreshments Cranberry Creek Cafe Madison, WI $44.95 X 3 = $134.85 $8.95 X 5 = $44.75 $11.95 X 5 = $59.75 $8.95 X 5 = $44.75 $57.95 X 2 = $115.90 $15.75 $15.75 $15.75 $45.00 $37.50 +$20 Delivery Fee +$4.99 (24 bottles of water) X 15 • Fresh Fruit Pizza • Swedish Meatballs • Stuffed Mushrooms • Tortilla Spirals • Cheese/saus. Tray • Oatmeal Fudge Bars • Lemon Bars • Cookies • Coffee • Lemonade Refreshment Total: $624.60

  17. Budget • 6 Exhibit tables • 6 Refreshment Tables • 15 folding chairs • Refreshments • Digital Picture Frames • Raffle Prizes • Napkins, plates, and cutlery • $13.00/tableX6= $78 • $8.50/table X 6 = $51 • $.95/chair X 15= $14.25 • $624.60 • $50 X 2 = $100 • $1200 • $300 Budget Grand Total: $2,367.85

  18. Questions?Please feel free to call M-F 9:00am-5:00pmor email us anytime! Thomas Jones (262)949-1195 Thomas.jones@cc.net Jocelyn Bykowski (414)758-8151 Jocelyn.bykowski@cc.net

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