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University of Arkansas Travel Program State Policy Changes

Stay updated on the recent changes in the University of Arkansas Travel Program State Policy, including updates on Federal Per Diem, Airfare, Rental Car Contracts, Trusted Traveler Programs, and more. Explore the details of the program updates and contact the Travel Office for assistance.

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University of Arkansas Travel Program State Policy Changes

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  1. University of Arkansas Travel Program

  2. State Policy Changes: Recent Changes include: • Federal Per Diem • Airfare advance purchase • Preferred Seating • Bag Fees • Travel Advance for lodging • Rental Car Contract (Mandatory) • Trip optimizer tool available for rental car • Mileage rate remains $0.42 per mile, differs from federal reimbursement rate

  3. State of Arkansas Travel Card • Business Sponsored Credit Card • Vendor: US Bank • Extended credit limits available for group travel • Administrative Card: Expensing occurs upon monthly billing cycle • Traveler T-card: Expensing occurs upon filing of the claim • Fraud protection offered • Common carrier life insurance, rental insurance, baggage insurance provided

  4. Fly America Act • Required policy when using federal funds for purchase of international airfare • US flag air carrier must be used • Guidelines when US-flag carrier is unavailable • US Flag Carrier doesn’t operate between service ports • US Flag Carrier does operate but waiting period exceeds 15 days, or is inadvisable due to medical/safety reasons • Limit by using an available US flag vessel to the farthest interchange point or use a foreign flag vessel nearest to an interchange point with a US Flag Carrier • See the US Dept. of State website for further information: http://www.state.gov or http://www.state.gov/documents/organization/88662.pdf

  5. Airfare • Primary Supplier: Carlson Wagonlit Travel, Rep. Heather Beard 877/222-3032 or heather.beard@carlsonwagonlit.com (optional contract) • Tools Available: • Online booking and comparison of various airlines using the Carlson Wagonlit “Get There” booking tool • Pre-negotiated discounts and excellent service by primary suppliers • Automated tracking of unused credits/vouchers • Emergency rebooking services via phone after hours

  6. Trusted Traveler Programs • Offered by US Customs and Border Protection • Global Entry (flux) (Global Entry) • Sentri (US and Canada) • Nexus (US and Mexico) • Application process can include written application, non-refundable payment, in person interview required • Go to cbp.gov/xp/cgov/travel/trusted_traveler/ for further details • University may the cost of application in the event of frequent travel and business expense justification

  7. Rental Car • The State of Arkansas has a mandatory rental car contract with Enterprise/National • Must use this contract unless a car is unavailable in the type/size needed or a Enterprise/National location is not available at the airport • Enterprise contract includes to cost of insurance with no deductible • Online booking available using billing code • Trip optimizer tool and pricing information available at: http://travel.uark.edu/746.php

  8. Need Help? Contact the Travel Office travel.uark.edu Karen M Jones Ph: 479/575-8414 Email: kmj004@uark.edu Carol Wade Rosa Hattabaugh Ph: 479/575-7951Ph: 479/575-5363 Email: cawade@uark.edu Email: rhatta@uark.edu Shared email account: uatravel@uark.edu

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