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NATO Charity Bazaar Meeting - 10th June 2011

Join us for the NATO Charity Bazaar meeting on 10th June 2011. Agenda includes updates on the Bazaar, fundraising, and charity selection. Coffee break provided.

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NATO Charity Bazaar Meeting - 10th June 2011

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  1. General Meeting 10h - 12h 10 June 2011 ASBL: 874.358.592 | Ave Jules Bordet, 66  Boite 10, 1140-Evere, Belgium

  2. Agenda • Welcome - Kati Schmidt • Bazaar 2011 - Robbin Warner • Tombola - Robbin Warner COFFEE BREAK (15 minutes) • Charity Update - Maryse Van Bussel & Katia Abinader • Fundraising - Kati Schmidt • Closing - Kati Schmidt

  3. Welcome Katie Schmidt - President • Welcome • Approval of minutes

  4. Bazaar Update Robbin Warner & Heike MuehlmannBazaar Coordination Team • Key Dates: • Bazaar 2011 - Sunday, November 20th • After Sales - November 21- 25

  5. Participation Questionnaire Needed from the Following Nations Artist Corner Bulgaria Croatia Denmark Georgia Hungary Iceland Lithuania Luxembourg NATO International Club Norway Portugal Sweden The Former Yugoslav Republic of Macedonia Turkey DUE TODAY

  6. Web Site Reminder Robbin Warner & Heike MuehlmannBazaar Coordination Team www.natocharitybazaar.org User Name: member Password: member User Name: members Password: members User Name: membre Password: membre

  7. Membership DatabaseLinda Skou - Secretary/Membershipsecretary@natocharitybazaar.org • asdf

  8. Board Email Addresses • president@natocharitybazaar.org • vice-president@natocharitybazaar.org • treasurer@natocharitybazaar.org • coordinator@natocharitybazaar.org • tombola@natocharitybazaar.org • restaurant@natocharitybazaar.org • charity@natocharitybazaar.org • secretary@natocharitybazaar.org

  9. Tombola Overview • Tombola - a giant raffle. • Tickets price: 2.5 euros • Prizes - all nations supply at least two prizes with a 100 euro value each. • Ticket Sales - All nations sell tickets • Winners - The winners are drawn at the Bazaar.

  10. Tombola Prizes • 2 Prizes per nation • 100 euro value per prize • Provide list of prizes by8 September meeting

  11. Ticket Sales • You sell as many tickets as you can. • We arrange use of the Press Corridor in front of the ING Bank at NATO HQ for ticket sales

  12. 2011 Tombola Ticket Sales Dates • October: 10, 11, 12, 14, 17, 18, 19, 20, 21, 31 • November: 4, 7, 8, 9, 10, 11, 14, 15, 16, 17

  13. Exciting Opportunity AvailableTombola Coordinator and Assistants Needed

  14. Coffee Break

  15. Charity UpdateMaryse Van Bussel, Katia Abinader, Erika Harasztosi, Mirjam Nomme & Ilona Kiukucane Charity Committee • Explanation of Belgian and International Charity selection process • Assignment of Belgian Charity visits • Discussion of International Charities • Charity Selection Vote – September 8th

  16. Factors taken into account when selecting charities for donation: • The request should be for a specific project. • The charity should be a non-profit organization officially registered (ASBL or VZW if located in Belgium) for at least one year. • If benefiting organizations receive funds or authorization for funding for a project from the proceeds of a specific Bazaar, two complete calendar years must pass from the date of that Bazaar, before the same organization may reapply to the NCB (for example, an organization that has benefited from funds raised at the 2010 Bazaar can next apply in 2013).   • Application forms must be complete. All questions and requests for explanation should be addressed. If the question is not applicable to your organization, then write 哲ot Applicable.� • To be considered a Belgian charity, the organization must exist in Belgium. • We are most interested in funding projects that are: • Small specific projects – preferably ones that can be completed with the set amount within a year. • Projects that cover the widest spectrum of the community. • Projects which, when completed should have a long term impact and be of benefit to as many people as possible. • Projects benefiting NATO countries, NATO PfP countries, and countries where NATO is currently engaged for example in Afghanistan – but without excluding projects from other geographic locations. • Staff salaries and administration costs as a general rule are not supported. • The maximum amount donated is 10.000 euros. The NATO Charity Bazaar members vote on the final list of charities to be funded.

  17. Belgian CharitiesRequests Received • Tres Grotta V.Z.W • Le Bois Roussel ASBL • OPen Therapeuticum Leuven • Foundation Luc Legrain • CIG Huis Ter Leye vzw • Kattendans • Maison Maternelle du Brabant Wallon ASBL • CAW Waasland - Hostel De Klink • Dienstverleningscentrum Zevenbergen • Grain de Vie a.s.b.l. • Escalpade ASBL • aanvraag Kinderwerking Fabota buurtwerk 't Lampeke‏ • Artsen Zonder Vakantie Medecinssansvacances • Flegado • Memisa • Nasci • Embarquement Immediat • Religieuses De La St Famille D’helmet

  18. Belgian Charities INELIGIBEL TRES GROTTA KATTENDANS CAW WAASLAND DE KLINK FABOTA EMBARQUEMENT IMMEDIAT FONDATION LUC LEGRAIN OPEN THERAPEUTICUM

  19. Belgian Charities Needing Visits

  20. Total Amount: 94647,85€

  21. Charity Visit Assignments • Once you are assigned a charity, you will receive that charity’s application • You arrange the visit • When visit arranged, email date and time to the charity committee at charity@natocharitybazaar.org so that a board member can join you. • At visit, tell charities that a visit doesn’t mean selection.

  22. Charity Visit Form Fill out the Belgian Charity Visit Form during the visit and email the completed form to charity@natocharitybazaar.org by 15 July 2011.

  23. Conducting a Charity Visit • After the visit, email the completed form to the charity committee at charity@natocharitybazaar.org • All visit should be completed by 15 July 2011. • The completed visit forms will be posted online by 1 September 2011 as additional information about the charities.

  24. Belgian Charity Visit Assignments

  25. Number of charities submitting applications: 48 charities Number of countries represented: 21 countries International Charities

  26. AFGHANISTAN AFGHANISTAN LIBRE (French NGO) Afghan Connection (UK NGO) BOSNIA-HERZEGOVINA 1.mart Jelah, Tesanj - Primary School Reality therapy association in Republic of Srpska Sunce Primary School Osman Nuri Hadzic Primary School Osman Nakas Czech Republic Veska ESTONIA MTUEquilibre FINLAND Helsinki Deaconess Institute H D I for Namibia Former Yugoslav Republic of MACEDONIA Gauss Institute Apollonia Foundation Gevgelija FRANCE ADOSM ASSOCIATION SOLIDARITE DEFENSE GEORGIA Saint NINO Monastry Order Eagle of Georgia and the Seamless Tunic of Our Lord Jesus Christ GREECE LYREIO EKLISIASTIKO PAIDIKO IDRIMA ELLINIKI MERIMNA VOLOU Piraeus Association of Parents THE WORK of APOSTLE PAUL HAITI Fondation Enfants Solidarit (FESSM) / CIDIA-PRL International Charities - page 1 of 3

  27. HUNGARY BIHARﾉRT Foundation Svetits Alapitvany, Debrecen Ratky Foundation for Saint Joseph Grammar School Mit Tehetnek Erted? Autista Othon Alapitvany Haztuzorzo Nok es Anyak Egyesulete ITALY COMITATO Daniele Chiameli SUXFRAGILE Toscana ONLUS LATVIA KODOLS LITHUANIA SAINT KAZIMIERAS ORPHANAGE IN ALVITAS VILNIUS ARCHDIOCESE CARITAS – Angel of Hope MOZAMBIQUE VIVEIRO ONLUS – Sogna con gli Angeli NETHERLANDS SVZO NEPAL KDB Foundation Nepal Pvt. LTD NEPAL ROMANIA Asociaţia Haţieganu- Papai-Pariz Medicine and Traffic Safety Association FUNDAŢIA EST EUROPA, ALESD CITY HOSPITAL GPP 54 - The Extended Program Kindergarten No. 54 – Fundatia Viata Noua Pentru Copii, RWANDA APECOS-RWANDA International Charities - page 2 of 3

  28. SLOVAKIA Teresa Benedicta - civic association - go-ok, o.z. OZ DOMOV - DﾚHA  TANZANIA Mama Sara Education Foundation for Maasai Children – (Norwegian NGO) UKRAINE Garden of Feeling Laboratory of Kind Hearts Partnership for the Interest of Children International Charities - page 3 of 3

  29. Charity Vote • The vote will take place at the September 8thmeeting • On September 1st or before you will receive the briefing book with summaries of all the charities. This will be a pdf file that will arrive via email. • You will also be able to view all the applications online.

  30. ClosingKati Schmidt - President Meeting Dates • 8 September • Key Focus: Charity Vote • 22 September • Key Focus: Tombola Ticket sales lottery, Bazaar Instructions & Call for Entertainment • 20 October • Key Focus: VIP & Vistor Passes • 3 November • Key Focus: Final Instructions & After sales schedule Please return voting cards and folders

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