tools to navigate your trac system
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Tools to Navigate Your Trac System. Iliana Ramos Redrock Software. Overview. Learn how to effectively use the Trac Navigation Bar to: Use Quick Search Options Search Students, Visits, etc. Sort the Log Listing System Preferences User Guide & FAQs. Trac Man Icon.

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tools to navigate your trac system

Tools to Navigate Your Trac System

Iliana Ramos

Redrock Software


Learn how to effectively use the Trac Navigation Bar to:

  • Use Quick Search Options
  • Search Students, Visits, etc.
  • Sort the Log Listing
  • System Preferences
  • User Guide & FAQs
trac man icon
Trac Man Icon

The Trac Man icon will allow users to navigate anywhere in their Trac product.

  • Main Menu
  • Log Listing
  • Module Managements
  • Utilities and Prefs
  • Other Useful Link
quick search options
Quick Search Options

Standard Search Options

@ is the Wildcard

= is equal to

# is not equal to

> is greater than

>= is greater than or equal to

< is less than

<= is less than or equal to

... is a range of values

; is used between multiple REQUIRED phrases

quick search options1
Quick Search Options

Other visit field search options

rsn= for a specific Reason

cons= for a specific Consultant

sect= for a specific Section

ctr= for a specific Center

Special Date Search Options


This week

This Month

This Semester


Last Week

Last Month


Next Week

Next Month

searching the student listing
Searching the Student Listing

Searching for Students using the Trac Navigation can be done by entering their:

  • ID
  • Name
  • Birthdate
  • Handle
  • Any other Student Field
other student search options
Other Student Search Options
  • Search
    • Standard Search Tool
    • Used to search by specific Student, Visit, or Registration information
  • Power Search
    • Advanced Search options
    • Search Multiple fields and values at once, including ranges of information.
  • Utility Search
    • Allows search by multiple options for same field
    • Can also be used to find duplicate profiles
searching for visits
Searching for Visits

Searching for Visits using the Trac Navigation bar can be done by entering:

  • Date or date range
  • Specific date words (Today, last week, etc.)
  • Student ID
other visit search options
Other Visit Search Options
  • Standard Search
    • Allows users to search for visits with multiple criteria at once
    • Use the “@” symbol as a wildcard in search fields
    • Can still search date ranges
  • Power Search
    • Can search for custom visit questions
    • Can search for multiple situations
registration search options
Registration Search Options

Use the Trac Navigation to find Registrations bysearching :

  • Student Name
  • Section

Standard Search:

  • Active Registrations
  • Section or Course description
  • Specific Termor Grade
  • Courses from an Instructor

Power Search

  • Can search for Registrations based on Student information such as Major or Custom Fields
search for faculty
Search for Faculty
  • Can search by Faculty Full name
  • Can search by Department
  • Search by Username
  • Standard Search:
    • Search by email address
    • Search by phone number
log listing
Log Listing

Can filter the list of Students shown by two categories.

  • Sort Students by Name
  • Sort Students by ID
  • Sort Students by Center
  • Sort Students by Subject or Reason
utilities and prefs
Utilities and Prefs
  • Access to Destructive Utilities
  • Different options listed based on Listing accessed from
  • Allows Administrators with access to adjust settings that affect entire application
for additional support
For additional Support
  • User Guide and FAQ:
    • These options will open another tab or window and direct you to the Redrock Wiki.
  • and Request Support:
    • Will give you the option to fill out a request form.

The Trac Navigation is a powerful tool. There are many options when searching for historical records, to allow you to quickly find the records you need. Take some time to get to know this function, and it can help you better utilize your application.

Redrock Software

helpful links
Helpful Links