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Life to Eagle Scout Project Proposal and Related Procedures. OR My Contract with the Community and Scouting. STEP ONE PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A SERVICE PROJECT HELPFUL TO ANY RELIGIOUS INSTITUTION, SCHOOL OR YOUR COMMUNITY. Rules.
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PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A SERVICE PROJECT HELPFUL TO ANY RELIGIOUS INSTITUTION, SCHOOL OR YOUR COMMUNITY
SO LONG AS CERTAIN CRITERIA ARE MET
Organization wants help and gives the scout the plans, the check and says make it happen
The scout must be a part of the planning and the fund raising.
Can not do Eagle Projects on the Scout Camps or Visitors Service Center.
Remember this is a COMMUNITY SERVICE PROJECT So municipal parks are acceptable sites
Building a Scout Hut or improving a Scout hut is not acceptable.
Building a nature trail at your sponsoring organization’s place that scouts as well as others may use is acceptable
Buying a defibrillator is not acceptable, but
buying a defibrillator and then teaching CPR
classes to certify people in its use is
The Scout must show
Think of the project as a Troop Project and the Eagle Scout as the SPL of the Project
Not the Patrol Leader of the Project
The Eagle Scout Candidate must write a proposal of his service project:
The best way to determine if you have included enough information in the proposal write up is:
Is this proposal complete enough that another Scout would be able to use it to do your project from beginning to end exactly or better than you would do it without your being present!
Under programs heading—then under Advancement then under Eagle’s Nest
There are many forms of the Eagle Scout Booklet—USE ONLY THE ONE ON THE MILTON WEB SITE!!
Troop 2000 not T2000 or 2000
This is the person all correspondence with Atlanta Council for Eagle Board of Reviews will occur
Benefitting Organization Telephone No
Name of religious institution, school or community
Street Address City State Zip code
Basically who is your sponsor or
Who are you Helping?
Don’t fill with Jibber Jabber!!
This concept was discussed with my unit leader onDate
Representative’s Name Date of Meeting
Representative’s TitlePhone No.
This is the person who is signing your project and will be agreeing that you completed your project.
THIS MUST BE FILLED OUT BEFORE SUBMITTING TO DISTICT
PICTURES are worth a thousand words
Use pictures when ever possible and reference to them
This is architectural type drawings or schematics or diagrams.
Not written step by step plans
(don’t forget tax)
Provided by---where are these materials coming from. Home Depot, a specialty store.
If you are donating an item put your or your family’s name and in parenthesis (donated) and the cost of the donated item…Another scout might not get that item donated. Don’t say donated by me.
(don’t forget tax)
Same as Materials
Total cost of project_______
(don’t forget tax)
Very specific so anybody can build it equal or better than you-- just by reading your project proposal.
You might briefly state your fundraising but refer to fundraising section where Financial Discussion belongs
Procure materials, supplies and tools
How and who
You have the total cost from materials, Supplies, Tools---now how do you finance it.
Need to show on the proposal the finances
First part should be the following
Cost of materials/supplies/tools $________
Value of donated items (minus) $________
Amount needing to be fund raised$______
(don’t forget tax)
It’s a good idea to have extra money for unforeseen issues that will arise.
Examples: Car Wash (when no draught)
Bowlathon, dinner, yard service, baby sitting service, garage sale, sell candy bars, movie night, Vacuum out, Concert
Sky’s the limit on imagination
NO RAFFLES, BINGO, Gambling
Door to door in the community
Letter writing campaign
If it is one source then state that source. If this source has nothing to do with the project then an explanation as to why they are donating is required
If it is from multiple sources than a ledger or statement of donations needs to be included IN THE PROPOSAL
NOTE: The Ledger must be FILLED OUT COMPLETELY and included in the final report.
Rather than I do---
Project treasurer best person
Fixing a playschool playground the parents whose children are a better source of revenue than your troop or neighbors who don’t care about this particular Pre-School
Many donor would like a receipt for taxes.
Include a copy as an attachment with proposal
Organizations that run against the principles of scouting are not good sources, e.g. Loveshack
may contribute up to 25% of the total gross cost of the project.
However if the scout creates a service that uses other workers (Lawn service or babysitting service) where the money earned goes toward an eagle project rather than paying the workers; any of this money may be used no limit.
What do you do if your fundraising idea is not good enough to fund the project.
Do you have another idea or do you keep doing this fund raiser until you have enough
What do you do with excess monies?
Usually you give it to the sponsor you are helping.
If it is another organization explain why? Why the organization you are helping is not good enough for the extra money
Make sure sources of income know that extra money goes to a different place than the project recipient.
How much time will you need to complete this project?
Don’t just say 104 hours or 3 days
Need to know how many hours per day and how many days
Fundraising Day 1 9am to noon
Pre Work Day 1 6pm to 8pm
Work Day 1 9am to noon
Measure, cut and sort wood into kits
Work Day two 8:30am to 5:00pm with 30 minute lunch break build all 6 benches
Work Day 2 8:30am to 5:00pm with 30 minute lunch break transport and install benches
If needed: Work Day 3 8:30am to 5:00pm with 30 minute lunch break
Fundraising Day 1 9am to noon
Pre Work Day 1 6pm to 8pm
Work Day one 8:00 am to 9:00 am Quartermasters prepare work site
9:00am to 915am Orient the crews
9:15am to noon Scouts measure wood, adults cut wood, quartermasters sort wood into kits
8:00am to 9:00 am Quartermaters prepare work site
9:00 to 9:15 Orient Crew Leaders
9:15 to noon assemble benches
Noon to 12:30 Lunch
12:30 to 4:00pm finish benches
8:00am 8:30 am Quartermaster load up truck and deliver benches and tools to work site
9:00- 9:30 am Quartermasters unload truck and set up work site
9:30 am to 9:45 am Orient team leaders
10:00 to 12:00 Cement Benches in place
12:30-4:30 Finish cementing benches
4:30-5:30 Clean up
8am to 5pm or finish
Finish any part not completed in previous work days
8:00-9:00 set up
9:00-9:30 orient team leaders
9:30-10:00 build base of benches 1-3
10:00-11:00 build seats of benches 1-3
11:00-12:00 build backs of benches 1-3
12:00- 12:30 Lunch
12:30-1:30 build base of benches 4-6
1:30-2:30 build seats of benches 4-6
2:30-3:30 build backs of benches 4-6
3:30-4:30 Stain all 6 benches
4:30-5:30 Clean up
List each Attachment by Letter and Title
Who are you leading, How are you getting these volunteers and How are you leading them
Any one can help you!
Can be but not exclusive to Scouts
Male or Female
Youth and Adults
Announcement at troop meeting
Volunteer sign up sheet (sample as attachment)
Flyer (sample as attachment)
Email (sample as attachment)
Announcement at school
Poster at church (sample as attachment)
The following crews will be used for the project
This crew will man a table outside the church during Sunday services with a poster display of the project. They will accept all donations and answer questions about the project
All donations greater than $20.00 will be logged on the ledger sheet by the Treasurer
The Treasurer will turn all money in to the Troop Treasurer
Almost every project needs a QUARTERMASTER!
Will consist of 4 youth
Will measure wood and make marks for cutting/drilling patrol
Will consist of 2 adults
Will cut and drill wood based on measurements from measuring patrol
Will consist of 4 youth per patrol with an assigned crew leader
Will assemble benches
(each patrol will assemble 3 of 6 benches)
Securing patrol 2 patrols
3 youth per patrol with one of the youth being an older scout
Will dig the holes and cement the benches in place
How will you keep track of the time people volunteer for your project
Log sheet for volunteers with sign in and sign out time Include as an attachment
Use this attachment in final writeup
You do not have to have adult leaders.
In fact if you state you will have adult leaders and one of them can not attend the project because of work or illness you need to find another leader or you must explain a variance in the final write up. With that in mind state two adults and if you happen to get leaders to volunteer all the better for you.
If you name a specific individual will attend then that person needs to attend. If they can not due to illness or work you either have to postpone your project or do the project but the project now has a variance that needs to be explained in the final write-up
“There will always be at least two adults present at all times during the project
At least one of these adults will be BSA Youth Protection Trained
List all sites the project will take place at:
Work houses, project sites, fund raising sites
Work site 1:
Kopel Residence (not my house)
5315 Skidaway Drive Alpharetta GA 30022
Make reference to map(s)
Work Site 2:
Do not use specific written directions from a specific place.
Think of it this way:
If some one from National BSA was coming to see this project will these maps be enough (with a general Atlanta area map) to find the site.
Too Much Zoom
Not zoomed enough
Best way to state it---and you may plagiarize this line:
“For all helpers under the age of eighteen, transportation to and from the work sites will be the responsibility of the Scout’s, or helper’s (if not a scout) parent or guardian or as arranged by his/her parent or guardian. All volunteers over the age of 18 will be responsible for their own transportation”
How are materials or project parts going to be transported to the work sites
Truck, Suburban, Mini Van, 20 cars, Trailer etc
Sherpas and pack mules are acceptable
Might not use tools that maim but there is a risk of heart attacks, objects in the eye or stupid Boy Tricks like throwing rocks and hitting another person
Emory Johns Creek Hospital: 770-454-20066325 West Johns Crossing, Duluth, GA 30097
Car wash or Vacuum out—orange vests for traffic control
THIS NEEDS TO BE SIGNED BEFORE SUBMITTED TO DISTRICT:
You need to send a copy of the signatures with your proposal submission
The Eagle Advisor states in the Email transmission that the signatures have been obtained and are on file.
Project plans were reviewed and approved by
Religious institution, school, Date
or community representative
Unit Committee member Date
Council or district advancement Date
A scout MAY NOT START his project until it has been approved by the District Advancement Chairman
This means the project is sound and will be approved with some corrections.
The District Advancement Chairman’s Signature is obtained
Once the District Advancement Chairman’s signature is obtained the project may proceed as described
Donation Receipt Date: Thank you for your donation in the amount of _________________for Joe Scout’s Eagle Project to supply Christmas Stockings to the children supported by the Children’s Restoration Network.
Attachment D: Letter for money donations
Dear First Last Name,
I hope your year is going great. I have been extremely busy preparing my Eagle project. To achieve the rank of Eagle Scout, which is the highest rank in Boy Scouts, you must earn twenty-one or more merit badges, along with other difficult and challenging achievements. Although these achievements are very important for the rank of Eagle Scout, the dominant and most important qualification is to carry out a project worthy enough to be considered an Eagle project. My project will consist of building three high quality benches for my school, Providence Christian Academy. They would be placed on the walkway next to “the Green” an area between the High School and Elementary buildings, and would serve a practical purpose for students and staff. Also they would serve to add curb appeal for the school. The benches will be made from wrought iron, and the brick planters will act as legs.
Part of the Eagle project is raising enough money to build your project. The money raised will be used for the following materials: brick, sand, block, mortar, rebar, and concrete, along with the custom built wrought iron benches. Money will also be needed to pay for the masons who will assist me in the building of the benches. If you would like to help me accomplish my Eagle Scout project and reach the highly distinguished rank of Eagle, you may donate money at this time. Any donation would be much appreciated. Checks can be made payable to Troop 143 – Alex Allison’s Eagle Project, and they are tax deductible. I hope you will be pleased with the outcome of my Eagle project, and I thank you for the part your family plays in my Eagle Scout project.
Joe Scout Eagle Scout Candidate Troop 1
My name is Scott Fraser I am currently a life scout working on my eagle project. My project is to replace old benches in Azalea Park located in Roswell with new benches that I need help building. I can use all the help that I can get so if you can please stop by to help me out that would be much appreciated.
Dates: X, XX- X, XX
Who: anyone that can help
What: help me with building benches for my eagle project
Where: at azalea park located in Roswell
When: this coming weekend
If you have any questions about what time to come and how to get to the park please contact me at 404-840-6711
Hours I Spent Working on the Project
You the one you used in the proposal
Include a log sheet of your time spent on the project.
Your time begins when the project is accepted; any work after that counts toward the project total
Hours I spent: Planning the project
Carrying out the project
Total hours I spent working on the Project
Hours Spent by Scouts, Venturers, or Other Individuals
Working on the Project
Total number of hours peers worked on the project
Grand total hours spent by me and other youth on the project.
Total hours spent by Adults to complete the project
Can state same as what was planned however the following materials needed to be added--- Include specifics on what was added and the extra cost.
Can submit a whole new list with prices
List all donations, Who donated and What amount they donated.
Have the completed financial ledger sheet
Use the ledger sheet you had in the proposal
*****This is a most important section and the one that is most heavily reviewed******
List all changes from the plan including extra materials and how extra cost was covered
Include changes in planned schedule and how it was worked out
Any other road blocks---what did you do to handle the situation?
*****Can’t judge the project unless can visualize what was accomplished
Start Date of Project ____Completion date of Project ____
This project was started and has been completed since I received the
Life Scout rank, and is respectfully submitted for consideration
Applicant’s Signature Date
The project was planned, developed, and carried out by the candidate
Signature of Scoutmaster/Coach/Advisor Date
Signature of representative of Date
religious institution, school, or community
You do not need to fill this out when you are submitting your project for District Approval…. Only need this when you finish your project and are submitting for your Board of Review.
A scout may sit for a Board of Review after his 18th Birthday so long as all of the application and project is signed prior to him becoming 18
If it is greater than 90 days he must petition the Council Advancement Chairman and explain the delay
May the Force be with You!