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Fundraising and On-Site Tutoring

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  1. Fundraising and On-Site Tutoring Learn to Be at UT Dallas

  2. Why Fundraising? • Start-up chapters need to think ahead and raise funds for • Recruitment activities • Social and educational projects • “Bridging the Gap” projects • Getting the “Learn to Be” name out there • Supplies, miscellaneous expenditures

  3. Focusing Our Efforts 1. Identify What Your Organization is Good and Bad At • Strengths and weaknesses of your executive board • Available resources • Number of participants • Support of the community/university 2. Assign a Project Manager • All communication goes through them • They are present at the actual event • They maintain the books so continuity is achieved

  4. Focusing Our Efforts, contd. 3. Recruit, Advertise, Discuss • Recruit: tell people about it, give them plenty of time to clear the date • Advertise: use local school media and the all-powerful word of mouth • Discuss: tell your supporters why you are raising money, explain to them why the issue is important to you 4. Fail-Safe Measures • Record all transactions and have at least two people present when exchange of money occurs • Have a back-up plan for the venue and workers: outdoor, indoor, size, etc. • Consider partnering with other organizations for greater manpower

  5. Case Study Example: SONIC Car Hop 1. Identify What Your Organization is Good and Bad At • Small amount of people, but good at word of mouth advertisement • Prefer one day fundraiser with good results • Very friendly members who would do well in food service

  6. Case Study Example: SONIC Car Hop 2. Assign a Project Manager • VP Finance put in charge of project • Her roles included: finding potential locations, contacting mangers, setting appropriate dates, paperwork, and approval with CSI • She had final say on project guidelines and execution

  7. SONIC, contd. • Recruit, Advertise, Discuss • Facebook ad and event put up by VP Communications • Flyers distributed to on-campus residence halls and apartments • Chapter advisor notified • If possible, free advertisement in campus media • Signs at each SONIC station • Recruit, Advertise, Discuss • Use your passion for the cause to gain support • Education gaps • Low-income/socio-economic students • Easy way to give back and see how your help can make a clear difference • Talk to your members • Relay information • Make the cause clear

  8. Impact • Successful fundraising multiplies • Keep the future in mind • See if it is a repeatable project • Accomplishment • Gives the project manager sense of satisfaction and worth • Greater responsibility and ownership of projects • Sense of unity • If you can get the entire group out, working together towards a common goal is great for enthusiasm/spirit • Clear Results • Officers and members feel like they have actively contributed, and can start to see the end goal

  9. What is the eventual goal? • Making “Learn to Be” a community name • Expanding the Learn to Be network to local schools • Having our organization known as a reputable source of aid in regards to education

  10. What is the eventual goal? • Support • From the campus community • From administration • From local school districts • Giving Back • Expansion of the original premise of Learn to Be • Active volunteerism • Point of interest for potential members

  11. On-Site Tutoring and Local Engagement

  12. How to Jumpstart On-Site Tutoring 1. Recruit • Identify members that want to expand outreach 2. Have a District Contact Person • Identify a principal, teacher, or administrator who is receptive to Learn to Be • Talk to them about our goals, explain our intended outcomes, and generate support 3. Identify a potential site • Look for locations close to campus • Ease of accessibility • Range of education 4. Vet applicants and review school district standards • Policies and procedures • Background checks • Safety issues • Transportation • (minimum GPA)

  13. Case Example: Malvern Elementary 1. Recruit • Presented idea at general meeting • GREAT feedback • Were able to partner with another campus organization (APO) 2. Have a District Contact Person • Through APO, old alumni contact • Exchange e-mail, phone number, office location, etc.

  14. Case Example: Malvern Elementary 3. Identify a potential site • Malvern Elementary • Contact’s workplace • 30 minutes from campus • Available for us anytime (8 AM – 3 PM) • Technology coordinator amenable to introducing tablets

  15. Case Example: Malvern Elementary 4. Vet applicants and review school district standards • McKinney ISD requires background checks • Sign-in and out with front office • Conduct character interviews with potential tutors

  16. IMPACT & OUTCOMES: • Met the vice-principal • Knows our faces • Knows our organization • Tutoring Efficiency • Students able to directly address tutee’s needs • Boost Confidence • Comfort with on-site tutoring helps online tutoring • Commitment • Greater sense of responsibility to organization • More buy-in

  17. “Bridging the Gap” • Objective 1: getting the Learn to Be name out there; “community name” • Objective 2: creating partnerships with local school districts, businesses, and administration • Objective 3: creating a baseline for future Learn to Be participants • Objective 4: creating community and buy-in for current and future members • Objective 5: make a difference in education disparity by attacking it on a local level

  18. QUESTIONS?