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LSMS Overview Library Stacks Management System. Washington Idaho Network. January 20 2010 Jan Sung, University of Hawaii at Manoa Nackil Sung,Eastern Illinois University. What to cover . Introduction LSMS Procedure How to set up LSMS How to use LSMS. * * * * * L u n c h * * * * *.

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LSMS Overview Library Stacks Management System


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    1. LSMS OverviewLibrary Stacks Management System Washington Idaho Network January 20 2010 Jan Sung, University of Hawaii at Manoa Nackil Sung,Eastern Illinois University Sung & Sung

    2. What to cover • Introduction • LSMS Procedure • How to set up LSMS • How to use LSMS • * * * * * L u n c h * * * * * • LSMS practice / File management • Challenges • --What to do with BOOKS NOT ON SHELF • Scheduler (optional) 1 Sung & Sung

    3. College & Research Libraries, September 2007 A Strategy for Academic Libraries in the 1st Quarter of the 21st Century -- David W. Lewis “It is easy to understand why, at the end of the age of print, libraries . . . are dazed & confused.” Sung & Sung 2

    4. UNCERTAINTY Sung & Sung 3

    5. Sung & Sung

    6. Concept of Inventory Shelf List Sung & Sung 4

    7. Format of shelf-list Sung & Sung 5

    8. Inventory Shelf List Books On shelf Books Not on Shelf Books w/ status Out of order Label Discrepancy Item Not Found Status Books Not On Shelf No Barcodes TMP or N Barcodes Sung & Sung

    9. Hardware Laptopsdoesn’t have to be brand new Scanners GOOD one Wireless connection (optional) for remote access to the server but also can be stand-alone Software • LSMS(www.library.eiu.edu/download/LSMS) • Library Stacks Management System Sung & Sung Sung & Sung 7

    10. 2nd Life Sung & Sung 8

    11. Wireless ??? Sung & Sung 9

    12. Sung & Sung Sung & Sung

    13. ProgramFlowchart Item with status Scan error Scan Error Item Not Found Item Not Found Item with Status Wrong Order

    14. Interface Aural Cue Visual Cue Sung & Sung Sung & Sung

    15. Wrong Order Item with status Item Not Found Scanning error Sung & Sung 4.27.2007 Sung & Sung 15

    16. Remote Voyager Server LSMS in local server Shelf-List Scanned barcode Reports.mdb Shelf-list Bks found with active Status Bks not on shelf Can be automated using Windows Scheduled Tasks Wireless connection to server Laptop Laptop Laptop Sung & Sung Sung & Sung 10

    17. How to scan books in the stacks . . . Sung & Sung 11

    18. Observe how it works On the laptop screen Sung & Sung 12

    19. Sung & Sung 13

    20. Data Collected Books found with active status Books not on shelf Sung & Sung

    21. @ EIU • Fall 2004 – Fall 2006 • .5 M monographs • .1 M journal items • Analyzed 1st 300,000 scans • To show the value of shelf-reading Sung & Sung 15

    22. 6100 words, 20 tables/graphs Rigorous but overly so:  on the one hand, . . . . . . . . . one would want to hire the authors on the basis of their diligence and thoroughness; 4900 words, 12tables/graphs July 09 Journal of Academic Librarianship

    23. Questions we wanted to answer: • How long does it take? • Where were mis-shelved books? • Once re-shelved, were they reused? • How many active status books were found? • Where were they? • How many books were not on the shelf? • Who mis-shelved books, staff or patrons? Sung & Sung 16

    24. How long does it take? When barcodes are inside front cover Average: 8.2 sec / book Investing 10 hrs / day 23 days for 100,000 books CD (Barcode outside) Average: 3.9 sec / CD Investing 10 hrs/day 12 days for 100,000 CDs Sung & Sung 18 18

    25. BC inside FRONTcover (EIU)vsBC inside BACKcover (UH) 47% 33% Percentage Seconds Sung & Sung

    26. Mis-shelving rate @ EIU: Among 300,000  18,000+ @ Hamilton: Among 43,000 (N)  2450+ Mis-shelving Distance Sung & Sung Sung & Sung Percentage Sung & Sung

    27. Where did they go? Books misplaced more than 100 books away • N = 1800+ • All were relocated EXCEPT 198 books. • Among those 198 books, • 178 books were found where scanned. • -41 books had label problems. • - Remaining 137 books were an oversight. • The remaining 20 books were not found. Sung & Sung 20

    28. Who mis-shelved books? • Anecdotal Evidence • Circulation Statistics • - Correlation b/w misplaced & charge rates • - Have they been checked out before scanned? Sung & Sung 26

    29. PR In March 05, we were doing section. PS 3503.O17 K5 1928 PS 3537.T3234 S84 no.6 “Item Not Found” PS 3554.O884 A77 2004 PS 3557 .U82 W5 1983 PS 3557.O326 S7 1995x Sung & Sung 27

    30. Mis-shelving Rate vs. Charge Rate@EIU Charge Rate Mis-Shelving Rate Sung & Sung 28

    31. Comparison of 1st & 2nd shelf-readings @EIU Mis-shelved Distance Sung & Sung

    32. Reused? Sung & Sung

    33. Where were books with “Missing” status? @EIU Sung & Sung 21

    34. Books Not On Shelf (BNOS) @EIU 300,000 scan Initial count -- 3,900 (1.3%) After searches -- 516 (.2%) Sung & Sung

    35. Books Not On Shelf (BNOS)@ Hamilton Challenges @HAMILTON • Books without barcodes • Some old journals in another location are identified as BNOS because their location is still Hamilton. • Books with TMP, N, 109 barcodes • Analyzed Series Sung & Sung

    36. Books Not On Shelf (BNOS)@Hamilton • A lot Sung & Sung

    37. D7 .B25 II I III IV VI VII VIII X Sung & Sung

    38. What’s the cost? Sung & Sung 29

    39. Decision Making Decision Making Decision Making Decision Making Decision Making Sung & Sung

    40. THANK YOU Sung & Sung