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USTRANSCOM. Enhancing DoDAAD Phone Number Capability. Presented to: DoDAAD PRC Fairfax, VA 22031 18 March 2010. Gary Friedrich USTRANSCOM J6-AD 618-229-1236 Gary.Friedrich.ctr@ustranscom.mil. Enhancing DoDAAD Phone Number Capability. Overview Issue

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ustranscom

USTRANSCOM

Enhancing DoDAAD Phone Number Capability

Presented to:

DoDAAD PRC

Fairfax, VA 22031

18 March 2010

Gary Friedrich

USTRANSCOM J6-AD

618-229-1236

Gary.Friedrich.ctr@ustranscom.mil

enhancing dodaad phone number capability
Enhancing DoDAAD Phone Number Capability

Overview

  • Issue
  • Current configuration / limitations
  • CMOS briefing
  • USTRANSCOM J5/4 AT 21 Branch needs
  • Proposed solutions
  • Summary
slide3

Enhancing DoDAAD Phone Number Capability

Issue:

DoD Activity Address Directory (DoDAAD) users

such as CMOS, USTRANSCOM J5/4, and Fusion Center need shipment Point of Contact (POC) information that includes a readily accessible telephone number.

slide4

Enhancing DoDAAD Phone Number Capability

  • Current configuration
    • Provides only one discrete telephone number field associated with TAC 1, DoDAAC Owner ID. Mandatory per DoD 4000.25-M, Volume 6. December 2009 Snapshot of DoDAACs source from USTRANSCOM’s TRDM showed ~ 35% have a value in the POC phone number field.
    • Phone numbers are not required for other TACs
    • TAC address lines 1-4 are freeform text max 35 characters
    • When entered, freight (Ship-To) POC telephone numbers are included in one of the address lines, typically line 2,3, or 4, without format control
slide5

Enhancing DoDAAD Phone Number Capability

  • Current configuration -- continued
    • Existing phone numbers are in a wide variety of formats making machine extraction challenging
    • Using Dataflux against a DoDAAD snapshot from USTRANSCOM’s TRDM we identified 12,414 phone numbers:
    • Even when extracted, the phone numbers are difficult to enter into a single set format due to Commercial, Overseas, and DSN types, some with extensions, and the variety of user entry formats
slide6

Enhancing DoDAAD Phone Number Capability

  • CMOS Briefing
    • Mr. Gordon Fitzpatrick
    • CMOS PMO
    • HQ 754th ELSG/ILT
    • MAFB-Gunter Annex, AL 36114
    • Gordon.fitzpatrick@us.af.mil
slide7

Enhancing DoDAAD Phone Number Capability

  • USTRANSCOM AT-21 Branch
    • Mr. Shawn Vosburg
    • USTC J5J4-LS
    • Scott AFB, IL 62225
    • Shawn.Vosburg@ustranscom.mil
    • Issue: POC phone numbers are not an available field in the DLA DAASINQ application
slide8

Enhancing DoDAAD Phone Number Capability

  • TCJ5J4-LS Issue -- continued
    • USTC Fusion Center -- Customer Service
      • Assist Warfighter to find shipment status and EDD
      • Action Officers require shipment POC information
        • Who sent shipment – always the start point
        • Who is supposed to receive it
        • When will it be in theater
    • GTN is current tool to start tracking shipment
      • GTN TCN query allows drill into a DoDAAC
      • Takes user to DAASINQ
      • While address is useful, phone number is much more
      • useful to Fusion Center Action Officer
slide9

Enhancing DoDAAD Phone Number Capability

  • Short-Term Solution for CMOS, specifically
    • Using Dataflux, USTC J6-AD extract phone number from TAC 2 address lines, where available
      • Overwrite current POC phone field with TAC 2/1 phone
      • If no TAC 2 phone exists, leave current POC phone
        • Data transfer method to CMOS in negotiation
slide10

Enhancing DoDAAD Phone Number Capability

  • Long-term solution for PRC consideration
    • Enhance capability of the DoDAAD database
      • Add two discrete Phone Number fields per TAC – text field, 35-character length, total 7 new phone fields
        • Commercial
        • DSN
      • New DoDAAC creations could require minimum of one phone number entry for Freight and Express TACs – new business rule
        • Initial phone number data source
          • Potentially, USTC J6-AD, could provide to DoDAAD a data extract of phone numbers from various TACs keyed on DoDAAC to populate new phone fields
slide11

Enhancing DoDAAD Phone Number Capability

  • Summary
    • CMOS functionality is being impaired by poor access to relative TAC phone numbers
        • USTC J5/4 and Fusion Center Action Officers desire telephone numbers to coordinate shipper/receiver actions
        • Short-term solution for CMOS: USTC J6-AD extract and supply phone numbers from TAC 2, Freight Address
slide12

Enhancing DoDAAD Phone Number Capability

  • Summary -- continued
        • Long-term, resolve DoDAAD shortfall by enhancing DoDAAD capability with seven new phone fields
        • Initial phone data source: Extract current phone numbers embedded in TAC address lines 1 – 4 to populate new phone fields (USTC assist)
        • Require phone number entry for user creations of new Freight and Express (TACs 2 and 4) addresses
        • Grow availability of TAC phone numbers over long-term