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Receiving - PowerPoint PPT Presentation


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Receiving. “Receiving” Process. Account For The “Physical” Receipt Of Parts Reconcile Physical Parts With Receiving Documents Identify / Record Shortages & Overages Identify / Record Damage

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Presentation Transcript
slide2

“Receiving” Process

  • Account For The “Physical” Receipt Of Parts
  • Reconcile Physical Parts With Receiving Documents
  • Identify / Record Shortages & Overages
  • Identify / Record Damage
  • Facilitate The Next Step (“Stockkeeping”) By Placing “Received” Parts In Stockkeeping Assembly Zones
slide3

Assign Bin Locations – Can Be Done When “Ordering”

  • Assemble Cages, Totes, Loose Pieces, Documents In Common Receiving Area To Facilitate “Receiving” Process
  • Reconcile Cages, Totes, Loose Pieces With Shipping Documents
  • Identify/Record Overages, Shortages, Damage

Accounting For Parts Receipts

slide4

Accounting For Parts Receipts

  • Group Parts By Zone (Fast, Regular, Bulk, Body, Special Order) – To Facilitate “Stockkeeping” Process
  • Posting / “Receipting” - Record Receipts, Backorders, Supersessions, Etc. in Inventory System
  • Stockkeeping – Placing Parts In Assigned Bin Locations
  • Vagrant Parts – Move To Assigned Bin Locations
slide5

Accounting For Parts Receipts

  • Deleted Parts - Remove Bin Set-Ups
  • Claims Administration – Filing Over/Under Claims, Filing Transportation Loss/Damage Claims
  • Reconciliation – Reconcile Parts Invoice With Packing Slip / Reconcile Invoice With Statement
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2

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Shipping Detail

Order Detail

4

Receiving

Worksheet

Bill Of Lading

Delivery

Receipt

Delivery

Receipt

Delivery

Receipt

Delivery

Receipt

“Receiving” Process

Assemble Receiving

Documents

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1

2

3

Shipping Detail

Order Detail

4

Receiving

Worksheet

Bill Of Lading

Delivery

Receipt

Delivery

Receipt

Delivery

Receipt

Delivery

Receipt

Attended Delivery

Dealership Signs All Copies

slide8

1

2

3

Shipping Detail

Order Detail

4

Receiving

Worksheet

Bill Of Lading

Delivery

Receipt

Delivery

Receipt

Delivery

Receipt

Delivery

Receipt

Un-Attended Delivery

Dealership Signs as Necessary

slide9

2

Shipping Detail

Order Detail

4

Receiving

Worksheet

Bill Of Lading

Delivery

Receipt

Delivery

Receipt

Un-Attended Delivery

Driver Retains

slide10

1

3

Bill Of Lading

Delivery

Receipt

Delivery

Receipt

Ensures That the Items The Carrier Received From The Vendor (e.g. Bill Of Lading) Are Same As Those Being Delivered To Dealer (Delivery Receipt)

Reconcile

slide11

Shipping

Detail

Order Detail

Date Stamp Date Of

Receipt On Packing Slip

slide12

As Parts Are Unloaded, Reconciled & Inspected -

- “Stockkeeping” Functions Will Be Expedited by Pre-Positioning Parts In Groups According To Your Bin Layout

Body Parts

Fast Zone Parts

General

Stock Parts

Special Order Parts

Bulk Parts

slide14

As Bin Box, Moulding, Bulk Items Are Unloaded, Compare The Item Number On The Packing Slip And “Check It Off” On The Receiving Check-In Worksheet

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Complete The Check-In Process

Items Received In “Good Order” Should Be Identified By Placing A “Slash Mark” (/) Through The Item #

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Complete The Check-In Process

Items Without “Slash Marks” (/) Indicated “NOT RECEIVED”

slide19

3

Shipping

Detail

Delivery

Receipt

“Short” Or “Damaged” Items Should Be Recorded On Both The Delivery Receipt And Packing Slip

slide20

Delivery

Receipt

1

Secure Delivery Signature On Delivery Receipt

slide21

Shipping Detail

Order Detail

Delivery

Receipt

3

Attach Delivery Receipt

To Packing Slip

slide22

Shipping Detail

Order Detail

Delivery

Receipt

Place In File Pending Receipt & Reconciliation With Invoice

3

slide23

Shipping Detail

Order Detail

Invoice

Delivery

Receipt

When The Invoice Is Received

Reconcile It With The Delivery

Receipt & Packing Slip

3

slide24

Shipping Detail

Order Detail

Invoice

Statement

Delivery

Receipt

When The Statement Is Received Reconcile It With The Invoice

slide27

Type Of Order

SDR Motors, Inc.

411 Huron View Blvd

Ann Arbor, Mich 48103

Remarks – Bin Location Or

Special Order Customer Name

Number Assigned By OPSD

1st Two Digits = Master PDC

slide28

The Master Number For All Orders Included In The Shipment

List Is In Carton No. Order

Also Appears On Bar-Coded Shipping Label

SDR Motors, Inc.

411 Huron View Blvd

Ann Arbor, Mich 48103

slide30

SDR Motors, Inc.

411 Huron View Blvd

Ann Arbor, Mich 48103

SAMPLE