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# INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY - PowerPoint PPT Presentation

INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY. PRESENTED BY TUELO NTLOTLANG. Outline. INTRODUCTION UB LIBRARY-ITS EXPERIENCE OBJECTIVES SCANNING PROCESSES DOWNLOADING PROCESS CHALLENGES RECOMENDATIONS. Introduction.

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### INHOUSE USAGE STATISTICS: AN EXPERIENCE OF UNIVERSITY OF BOTSWANA LIBRARY

PRESENTED BY TUELO NTLOTLANG

Outline BOTSWANA LIBRARY

• INTRODUCTION

• UB LIBRARY-ITS EXPERIENCE

• OBJECTIVES

• SCANNING PROCESSES

• CHALLENGES

• RECOMENDATIONS

Introduction BOTSWANA LIBRARY

• Statistics is an important tool used by any service organization to measure the volume and nature of work it carries out in serving its various users.

• It informs the planning and budgeting processes

• Therefore libraries should take statistics as a major component that can be used to show where gaps exist in order to make meaningful decisions

• Usage statistics are collected in conjunction with almost every library process, examples of library statistics are as follows; Number of loans, Library acquisitions (ordering), Library shelving, Number of library visitors ( Chiware and Mbambo-Thata, 2009)

UB Library-its experience BOTSWANA LIBRARY

• University of Botswana library has found it important to buy 13 hand- held scanners for capturing in-house usage statistics

• Each faculty team (floor) has been assigned some hand held scanner and the shelving team in each faculty (floor) is responsible for capturing data through the use of the scanners

• The scanning process is normally done before shelving starts every day

Objectives of capturing In-house statistics BOTSWANA LIBRARY

• Identify items that are frequently used within the library

• Determine staffing workload at the floors (faculty team)

• Combine with circulation statistics to identify items that have never been used

• Use in conjunction with circulation statistics to assess book use to help decide which titles need to be increased

Scanning processes BOTSWANA LIBRARY

• Switch on the scanner

• Choose option one “collect data” through the use of white arrows

• Press Enter

• Scan barcodes -press the yellow button plus the left blue button.

• Switch off the scanner after the process

• Connect the hand held scanner to the computer

• Switch on the scanner

• Choose option two “up load data”

• Click ENTER from the scanner

• Double click on the portable reader “scanner icon” from your computer

• Type the file name

• Login on Millennium Circulation, then click on Count Use

• Click Process File

• Take note of the pop up messages as the scanner download

Summary BOTSWANA LIBRARY

• During the downloading process, you can identify items that share barcodes and those that are not in the system

N.B: For you to know the internal/inhouseusage of each item, you should create list

Summary cont… BOTSWANA LIBRARY

Challenges BOTSWANA LIBRARY

• Some barcodes are written by hand

• Scanning process is time consuming

• Downloading of scanners and statistics analysis is done after a long period of time by assistant librarian (circulation)

• Inconsistence of scanning

Recommendations BOTSWANA LIBRARY

• Hand written barcode should be printed

• Employ full time shelvers

• Each assistant librarian should download their own scanner and analyze statistics

References BOTSWANA LIBRARY

• Chiware , E. and Mbambo-Thata, B. (2009) Current trends in the collection and use of statistics in academic and public libraries in Africa. In Heaney, M. (ed.) Library statistics for the twenty-first century world: IFLA publications 138, national conference, 71-87.

• Millennium Manual