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How to run productive virtual meetings - Gain Attention Online

Consider doing fruitful productive virtual meetings during the daytime hours, when people are more alert and have more energy, Using story mode to address difficulties during virtual meetings is a terrific method to solve them.<br><br>For more information https://sites.google.com/view/ambiplatforms1/productive-virtual-meetings

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How to run productive virtual meetings - Gain Attention Online

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  1. How to run productive virtual meetings - Gain Attention Online

  2. Choose the right technology Choose a technology that suits your brand’s agenda either generally or for the specific virtual meet. Each technology offers various facilities in terms of just checking in or opportunities for brainstorming. You may choose between these professional platforms for your next meeting: Cisco WebEx: With features such as HD video, participants can collaborate for events and tasks. Ambiplatform: As an interactive platform, Ambiplatform makes virtual meetings more influential and attractive with its brilliant UI. Skype: This software provides functions such as basic video and audio calls which are best for short-update meetings. Zoom: Users can share screens and delegate tasks through Zoom.

  3. Prepare in advance for the meeting Preparing in advance can greatly increase productivity since no time will be wasted during the meeting. These are a few points to remember on how to prepare for the meeting in advance: What is the main agenda of the meeting? Why is the meeting being held today? What is the desired outcome you wish to achieve from the session? These things will help you make notes which must be distributed to all the participants a minimum of a day or two before the meeting. Being punctual always helps. Participants usually believe that since they are working remotely or from home, they have more time and hence, are never punctual. Having a timekeeper track the meeting start and end times ensures that everyone is punctual.

  4. Follow professional etiquette Here are a few professional etiquettes to follow during any virtual meeting so that it is productive without hiccups. Dress up professionally as you would for an actual meeting in the conference room. Use the “raise a hand” feature when you have something to say. If someone is already speaking, allow them to finish before going ahead. Unless you are the speaker, a good professional etiquette is to keep your microphone muted. This eliminates any background noise which can cause distractions. Test your microphone and sound before the meeting. Be punctual. Be attentive and listen to the speaker. Avoid getting distracted by events happening in the space you are working from. Look into the camera when you speak or when others speak to simulate the feel of looking into their eyes to form a personal connection. Avoid sitting in a place with lighting behind you. If you use a light source, place it in front of yourself so that the other participants can view you clearly.

  5. Fine-tune the meeting Consider if the meeting is truly important. If not, take a break. Incorporating interactive media such as infographics, images and videos make every meeting unique. Is a video call necessary? If not, allow phone conferences that allow the participants to move around freely. Send out the agenda in advance. If the virtual meeting is going to last a long time, consider taking breaks occasionally. Long meetings without breaks can be stressful. Make it more conversation by occasionally switching from business jargon to soft talk. Create teams to increase efficiency with problem-solving and brainstorming. Consider hosting virtual meetings in the daytime since people are more attentive and generally have more energy at that time. A great way to solve problems during virtual meetings is by discussing them in story mode. This gets the participants hooked on and they pay more attention. Be open to receiving suggestions and feedback as it may help improve the quality of the meetings.

  6. Conclusion With the pandemic, most organizations have taken the virtual route of interacting with their clients and employees. Virtual meetings and conferences require a different style of tactics in comparison to personal meetings in the boardroom. Using these tips, organizations and employees will be able to work better, communicate efficiently and increase productivity in virtual meetings.

  7. Call us: 9687779999 Email us: contact@ambiplatforms.com Website: www.ambiplatforms.com

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