Visitor manage PPT March2023

1. Benefits of Visitor Management System In Dubai | Zapio Technology Know more…. mail us : info@zapiotech.com Call on : +971 52 7081010 Website : www.zapiotech.com

2. Benefits • When your visitor management software Dubai is a cloud-based system, you would be able to access visitor data on different types of devices, such as PCs, laptops, desktops, mobile phones, and even your tablet devices. You would also be able to get into the system and anonymize the visitors’ data as and when required.

3. Contactless check-in • When you deploy a cloud-based visitor management system in UAE,, visitors can check in remotely using their smartphones by scanning a unique QR code which can be sent in early or at the front desk on arrival. This allows the guest to complete the check-in process without any human intervention. After verifying the identity of the visitor based on relevant documents, a notification can be sent to the host for approval. This contactless procedure minimizes the risk of spreading disease and ensures the security and safety of your premises.

4. Instant Employee Notifications • A cloud-based visitor management system UAE enables faster communication with the staff. As soon as a visitor enters your premises, the system will send notifications or alerts via text (SMS)/email/ mobile push notifications/web-based push notifications to a specified list of recipients such as the staff or first respondents/security staff in case of an emergency.

5. Visit Approvals • A cloud-based visitor management software in UAE, automatically alerts the specific employee whose guest has arrived. The VMS sends instantaneous alerts to the correct staff member that their guest has arrived. The visitor is allowed entry only if the visitor approves and recognizes the visitor who has come to the gates. The employee thus never greets the wrong guest. Moreover, the security of your premises is enhanced with such a system in place as no unauthorized visitor is allowed entry.

6. Cloud and on-premises deployment • A cloud-based visitor management software and data can be securely hosted in the cloud. This system can be accessed from anywhere. Cloud-hosted systems allow quick deployment and third-party integration options. They can be scaled easily according to the organization’s requirements. On-premises VMS usually run-on company network systems (LAN/WAN) and store data and apps on local hardware. They require heavy investment and cannot be accessed outside the facility. They are expensive to both maintain and scale.

7. Access Control Integration • Access control integration with visitor management system in UAE, allows you to track visitor movements. You can always restrict the entry of visitors to sensitive areas. This integration is necessary when visitors or contractors are allowed free access to your premises and may not always be escorted by a host. Integrating an organization's VMS with its access control system, allows the two systems to work side by side and grant entry only to authorized personnel.

8. Meeting room management • Cloud-based visitor management system allows integrated meeting room management for its users. It allows seamless management of meeting rooms and other resources in real-time. The system is designed to display free meeting rooms with its attributes. This solution can be offered to users via multiple touchpoints to suit all user preferences.

9. Integration with Queue Management • A cloud-based visitor management software can be designed to manage queues on your premises. The VMS app can notify visitors with a token number sent to their mobiles. They are alerted about their positions in advance. Therefore, they will approach the front desk only when their token number is displayed on a screen in the reception area. They can perform a check-in if their visit is approved.

10. Centralized Dashboard • A centralized dashboard helps personnel manage visitor lists and logs more efficiently. A centralized dashboard displays visitors’ data all at once in the desired format. Versions of visitor management software UAE, are designed to manage visitors’ details for multiple locations for large organizations. Data is centralized and updated to reflect the latest details. Users can access the visitors’ data from anywhere to cross-check in case of emergencies and for purposes of verification.

11. Employee app for pre-booking and check-in • The visitor management app can be designed to facilitate employee check-in in your organization. Employees reporting for work can report at the front desk and do a contactless check-in with a cloud-based app. Authorized employees can be allowed to pre-book facilities of the organization when they can view the resources available on the screen.

12. Print Name Badges • AT the check-in the visitor management software in Dubai can be enabled to scan an approved visitor’s identity documents (passport, driving license, etc.) and immediately print a badge that the visitor can wear. This makes it easy for the host to recognize the visitors if they are inside the campus.

13. Emergency Alerts • In case of emergencies, the visitor management software Dubai can be designed to send notifications/alerts to all the visitors on the campus, based on a centralized visitor list. The visitor management system UAE, would also work across multiple devices which means all the members on the campus can be notified instantaneously of the emergency and this greatly helps evacuation procedure.

14. CONTACT US! • mail us : info@zapiotech.com • Call on : +971 52 7081010 • Website : www.zapiotech.com