slide1 l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
How to Write a Weekly Report PowerPoint Presentation
Download Presentation
How to Write a Weekly Report

Loading in 2 Seconds...

play fullscreen
1 / 25

How to Write a Weekly Report - PowerPoint PPT Presentation


  • 1818 Views
  • Uploaded on

All you should know about weekly reports writing - step-by-step instructions how to write a remarkable weekly reports.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'How to Write a Weekly Report' - VladNikolaev


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide2
In general, the employee’s performancecan be evaluated

by the achieved results.

But as for an employee’s day-to-day activities, the productivity of his/her efforts during the paid work-time, and…

slide3
…finally, theemployee’s own thoughts about the job itself all of that might be known primarily fromhis/herweekly reports.

Of course, if these exist at all….

slide5
For a junior staff member the weekly reportisthe onlypossibility to demonstrate to his/her managment that he/sheis:
  • doing the right things,
  • doing things right,
  • loyal to the company,
  • constantly progressing his/her knowledge and skills.
slide6

The middle-level management uses the reports of his/her subordinates for the:

  • evaluation of their performance,
  • keeping notice on their daily activities and issues they face,
  • keeping track of the progress on the assigned tasks.
slide8
The report should be concise and clear, and shall not generally exceed one page.

A longweekly report:

  • requires longer time for preparing and, consequently, for reading and checking it,
  • is an indicator ofwriter's inability to analyze information, and to set upthe priorities.
slide9
Weekly report must serve like two-way communication tool.

Manager shall not just read, but make commentsin theemployee’s report. Feedback is crucially important, even if it will look likea simple “OK“ remarks. Subordinate shall keep asking his/herManager to make comments inhis/herweekly reports.

slide10
Weekly report shall besent in-time.

It is better to send your report on Friday’s afternoons instead of Monday’s mornings - simply because your Managermay have time for checking them only on weekends.

slide11
The time required for writing and checking the weekly reports should be planned in your schedule.

Spend 5 minutes daily to summarize your activities, and you will make a remarkable weekly report onFriday eveningin just 10 minutes.

slide12
Weekly report shall have a permanent structure.

Itshall containpermanent sectionsplaced in a certain order. This will make the report easier to write, and, consequently, easier to read.

It is better to assign numbers to the report lines within each section.

slide14

Weekly report structure

  • Urgent!
  • Reminder
  • Problems
  • Daily work
  • Requests and Proposals
  • FYI
  • Plans
slide15

Weekly report structure

Urgent!

Immediate feedback or

action is needed

slide16

Weekly report structure

Reminder

Still waiting for…

Waiting for… since…

Waiting for… untill…

slide17

Weekly report structure

Problems

You shall report here the problems encountered during the reporting period andexpected to be resolved in a regular way, with no need for the additional resources. Suggest an action plan.

slide18

Weekly report structure

Daily work

You shall list here yourown activitiesas well as activities of the unit that reports to you for the reporting period. Support your report with facts and numbershighlighting the achieved results. Group the items by related topics.

slide19

Weekly report structure

Requests and proposals

Ideas, suggestions, enquiries for complementary information or requests for the allocation of additional resources.

slide20

Weekly report structure

FYI

(section for the middle-level management only)

Overall work assessment of the managed units in terms of their plans, KPI and progress towards Company’s objectives.

slide21

Weekly report structure

Plans

You shall briefly specify them for the next reporting period.

Rank the priorities as: important and urgent,just important, and just urgent.

slide22
Weekly reportshall demonstrate primarily the achieved results but not just things in process.
slide23
Weekly report shall indicatehow productiveis employee’s worktime, and how well the employeeperformes his/her duties.
slide24

And the last important note about weekly reports writing:

Clarity of writings indicates the precision of mind.

slide25
Presentation by

Vladimir Nikolaev

My contacts

E-mail: inbox@vladnikolaev.com

Skype: vladnikolaev

MSN: vladnikolaev@hotmail.com

ICQ: 21-648-182

My profile on LinkedIn:

http://www.linkedin.com/in/vladnikolaev

Follow me on Twitter:

http://twitter.com/VladNikolaev