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Progress Reports in Child Care. Why Progress Reports?. Support communication with parents Help with program planning Support transitions to new programs / classrooms. At enrollment…. Gather information from parents about child’s interests, skills and development.

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Progress Reports in Child Care

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why progress reports
Why Progress Reports?
  • Support communication with parents
  • Help with program planning
  • Support transitions to new programs / classrooms
at enrollment
At enrollment…
  • Gather information from parents about child’s interests, skills and development
observe across activities and domains
Observe Across Activities and Domains
  • Cognitive
  • Social / emotional
  • Language
  • Fine and gross motor
  • Life skills
what s involved in progress reports documentation
What’s involved in progress reports?Documentation!
  • Daily, weekly or every other week
  • Over time (at least 3 months)
to document progress use
To document progress, use:
  • Anecdotal Notes
  • Portfolios
  • Checklists
to use anecdotal notes
To use anecdotal notes:

Briefly describe:

  • Who is involved?
  • What are they doing?
  • How high?
  • How fast?
  • How loud?
  • How colorful?
  • Child or teacher initiated?
make anecdotal notes
Make anecdotal notes:
  • Immediately following observation
  • Objective – no opinions
to use portfolios
To Use Portfolios:
  • Collect work samples
  • Photos
  • Sound /video recordings
using portfolios
Using Portfolios
  • Label everything with name, date, domain or reason for inclusion.
using checklists
Using Checklists:
  • Do not compare children
  • Do not use for screening or diagnosis
to use checklists
To Use Checklists:
  • Use research-based instruments (like High-Scope, Work Sampling,

Creative Curriculum, or

Ages & Stages)


to use checklists14
To Use Checklists:
  • Use a program-tailored checklist that covers all developmental


what comes next step 1
What comes next?Step 1:
  • Consider what you have seen…
    • Changes
    • Growth
    • Strengths
    • Challenges
what comes next step 2
What comes next?Step 2:
  • Consider how you can help…
    • support emerging skills
    • challenge new development
    • encourage individual interests
      • New activities? New materials? New resources?
what comes next step 3
What comes next?Step 3:
  • Plan how to share information:
  • Be positive
  • Write thoughtfully
  • Be kind
step 3 continued
Step 3 (continued):
  • Plan how to share information:
  • summarize
  • avoid jargon
  • show progress
  • allow time for discussion
what comes next step 4
What comes next?Step 4:
  • Share information with parents and develop a plan to support the child and encourage development.
what comes next step 5
What comes next?Step 5:
  • Document your conversation / correspondence with parents and your plans for the child.
  • Keep a copy with the progress report in the child’s file.
what comes next step 6
What comes next?Step 6:
  • Implement your plans.
    • New materials?
    • New uses?
    • New activities?
    • New space?
and then
And then…

Get ready to start all over again!

for additional information see
For additional information, see:
  • Progress Report Resource Packet at,which includes information about:
    • how progress reports help educators learn about each child, plan activities to meet the child’s needs, and partner with parents;
    • how portfolios can be used to document children’s progress;
    • how to create progress reports for school age children;  
    • positive ways to share information with parents about their children;   
    • why observing developmental milestones is important;      
    • internet resources for more information on commonly used assessment tools;
    • templates for sample progress report forms.    
  • EEC’s Professional Development Calendar for information about training opportunities, at