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WRITING OCCUPATIONAL HEALTH PROCEDURES. What is a procedure ?. 1: A particular way of doing something 2: A series of steps followed in a regular order The Merriam Webster Dictionary. Why are procedures required?. Federal and Cal/OSHA recordkeeping Corporate Audits

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Presentation Transcript
slide1

WRITING

OCCUPATIONAL HEALTH

PROCEDURES

Caren McNally, RN COHN-S, CCM

slide2

What is a procedure?

1: A particular way of doing something

2: A series of steps followed in a regular

order

The Merriam Webster Dictionary

Caren McNally, RN COHN-S, CCM

slide3

Why are procedures required?

  • Federal and Cal/OSHA recordkeeping
  • Corporate Audits
  • ISO 9000 & 14000
  • Consistency of practice
  • Legal documentation
  • Defines roles and responsibilities

Caren McNally, RN COHN-S, CCM

slide4

What is ISO?

ISO stands for International Organization for Standardization

Non-governmental organization established in 1947.

Worldwide federation of national standards bodies from some 140 countries, one from each country.

Caren McNally, RN COHN-S, CCM

slide5

What is ISO 9000 AND 14000?

“ISO 9000 has become an international reference for quality requirements in business to business dealings, and ISO 14000 looks set to achieve at least as much, if not more, in helping organiza-tions to meet their environmental challenges.”

http://www.iso.ch/iso/en/iso9000-14000/index.html

Caren McNally, RN COHN-S, CCM

slide6

When do you need a procedure?

There should be a written procedure for

every process in the Occupational Health

Department describing the way it is done

at the current time.

Caren McNally, RN COHN-S, CCM

slide7

Occupational Health Processes

OSHA reporting of Fatality, Serious I & I

OSHA Recordkeeping

Reporting a Work Related Inj or Ill

Sharps Injury Procedure

Checking emergency response supplies

Coordination of Mert Team

Post exposure BBP procedure

Medical Surv – processing and tracking

Hearing Programs

Respiratory Exams

Laser Eye Exams

Drug Testing

Hepatitis B

Fork Lift

Caren McNally, RN COHN-S, CCM

slide8

Occupational Health Processes

(Continued)

TSCA - Toxic Substance Control Act

Filing Worker’s Comp Claim

Disability case management

Immunizations

Clinic Visits

Purging & disposing of expired medications

Ordering medications and supplies

Tracking transfers of medical files

Purging and archiving termed medical files

Preparing Monthly Reports/statistics

Caren McNally, RN COHN-S, CCM

slide9

Occupational Health Processes

  • Do not write a procedure for anything
  • that is defined in another document.
  • Only write about the portion of the
  • process that is administered in the
  • Occupational Health Department

Caren McNally, RN COHN-S, CCM

slide10

Procedure Content

  • What you do
  • How you do it
  • Why you do it

Caren McNally, RN COHN-S, CCM

slide11

BASIC GUIDELINES OF ANY PROCEDURE FORMAT

  • Name of the procedure
  • Version number
  • Date written
  • Each page numbered (1 of 6)
  • Owner of procedure
  • Signature of designated person from
  • each department that is a part of the
  • process

Caren McNally, RN COHN-S, CCM

slide12

ISO REQUIRED

  • Copies must be controlled
  • Formatted in company template

Caren McNally, RN COHN-S, CCM

slide13

PARTS OF PROCEDURE

I. Purpose

II. Scope

III. Responsibility

IV. Related Internal Guidelines

V. Related External Guidelines

VI. Definitions

VII. Related documents

VIII. Procedure

IX. Record Maintenance

X. Attachments

Caren McNally, RN COHN-S, CCM

slide14

PARTS OF PROCEDURE

  • Purpose
  • Describes the reason the process exists. Be brief and concise.

Caren McNally, RN COHN-S, CCM

slide15

PARTS OF PROCEDURE

II. Scope

Define who, what, and where this process affects. Be specific!

(XYZ Company employees only,

temps, at which location, who are involved in what task, etc.)

Caren McNally, RN COHN-S, CCM

slide16

PARTS OF PROCEDURE

III. Responsibility

  • Define who has the responsibility
  • for the process.
  • List each role responsible for administering the process

Caren McNally, RN COHN-S, CCM

slide17

PARTS OF PROCEDURE

IV. Related Internal Guidelines

  • List all the company documents that would be related to this process.
    • Company Corporate Policy
    • Company Mission Statement
    • EHS Corporate Guidelines
    • Etc

Caren McNally, RN COHN-S, CCM

slide18

PARTS OF PROCEDURE

V. Related External Guidelines

  • List all the documents that would be related to this process.
    • Federal and Cal/OSHA Regs
    • State, county and city laws

Caren McNally, RN COHN-S, CCM

slide19

PARTS OF PROCEDURE

  • Related External Guidelines -continued

Remember to include anything that addresses why this process exists, why you do it the way this way including medical records privacy, employee rights and your nursing practice act.

Caren McNally, RN COHN-S, CCM

slide20

PARTS OF PROCEDURE

VI. Definitions

Define any acronym or word used that is specific to the company or the process

Caren McNally, RN COHN-S, CCM

slide21

PARTS OF PROCEDURE

VII. Related documents

List any other forms, etc. that are related but not part of this process.

Caren McNally, RN COHN-S, CCM

slide22

PARTS OF PROCEDURE

VIII. Procedure

Write down each step of the process.

Imagine that a colleague could walk in the door, pick up the procedure and be able to do complete the process using this written instruction.

Caren McNally, RN COHN-S, CCM

slide23

PARTS OF PROCEDURE

IX. Record Maintenance

Define how long the records mentioned in the procedure are retained.

Caren McNally, RN COHN-S, CCM

slide24

PARTS OF PROCEDURE

X. Attachments

  • Any forms that are needed to implement, document and complete this particular procedure

Caren McNally, RN COHN-S, CCM

slide25

IMPORTANT POINTS TO REMEMBER

  • This is always a work in progress
  • Good way to measure improvement
  • Nothing is written in cement

Caren McNally, RN COHN-S, CCM