Harnessing Customizable Safety Forms to Reduce Risk

1. Harnessing Customizable Safety Forms to Reduce Risk Ensuring safety in the workplace has become a priority, even in the midst of a pandemic, for all organizations, across all industries. Stringent regulatory requirements, new workplace hazards and more efficient experiences are driving organizations to provide tools to support their safety culture. One of the best tools available today is customizable safety forms. Customizable safety forms are a way for organizations to provide a way to streamline reporting, track compliance, and support behavior-based safety programs that prevent cases, better manage risks, and provide accountability. This article will discuss how customizable safety forms, digital safety solutions, and a safety management app will transform risk management and improve safety in the workplace. The Importance of Modern Safety Practices Reporting hazards, incidents, or audit information using pen and paper can often lead to delays, misplaced documentation, and/or other gaps in information. As organizations grow and their safety functions advance, the need for improved tracking of safety events and concerns will only continue to increase. As companies pursue digital transformation, they will integrate many tools that provide not only a solution for paper systems, but also offer additional options, automation, and immediate access to all safety information.

2. With the ability to customize safety forms, organizations can now report hazards, incidents, and audit information, using templates designed to address specific hazards, tasks, or compliance standards, while maintaining the integrity of the information and the safety of the worker. In addition, reporting information electronically can allow for employees to report information, in a manner that embeds behavior-based safety into safety culture, and the behaviors to support proactive risk prevention. What Are Customizable Safety Forms? Customizable safety forms are online forms that can be tailored to your organization's requirements. Instead of using the same generic checklists or reports associated with all organizations, safety leaders may create forms to collect the exact information they require to function effectively. Some of the vanities associated with customizable safety forms may include, but are not limited to: flexible fields to identify hazards, report incidents, or conduct audits; a safety management application that provides mobile access to the customizable safety forms; real-time submission of the information to a central repository; and automated workflows for approvals/corrective action. The flexibility associated with these forms permits teams to respond swiftly and efficiently to evolving circumstances, regulations/practices in their respective industry, and the ever-evolving risk landscape. Role in Behavior-Based Safety Programs Employee behavior is an important component of workplace safety and is especially true in the times we are living. Behavior-based safety (BBS) programs are designed to prevent unsafe acts before they lead to accidents, but effective BBS programs rely on accurate documentation of employee behavior in an efficient and easily assessable format. This is where custom safety forms come into play. Custom safety forms can allow employees to document an observation, provide feedback to an employer, or report a pre-incident hazard all from their handheld device. Each report an employee submits in the pre-incident hazard report process can be analyzed by their supervisor or safety manager to be used to support continuous improvement through the identification of patterns or trends to take proactive measures. When reporting is simple and reported in a digital format, employees are engaged in BBS programs, and a culture of accountability and improving toward success is created. Advantages of Digital Safety Solutions Utilizing digital safety solutions has great benefits compared to the more traditional approach, and those benefits are magnified with customizable safety forms. The following are a few of these benefits:

3. 1. Data Collection in Real-Time With digital options, employees can fill out forms instantly. You will have the information needed in a timely manner with no waiting on paper forms to be filled out and submitted to management. 2. Data Analysis and Insights Forms that are collected digitally can be analyzed. Organizations can see patterns with repeat issues, monitor compliance and compliance performance, and track the effectiveness of behavior-based safety. 3. Access from Anywhere With a safety management application, employees can fill out forms on-site, in the field, or remotely. This allows organizations to gather insights about what is happening as things happen. No observation, or hazard, goes unrecorded. 4. Cost and Time Savings The costs of paper, printing, storage, etc. and the time lost to manual filing will be eliminated. Automation of reporting and simplifying communication will give safety stakeholders some time back in their day. How Customizable Safety Forms Reduce Risk Standardization with Flexibility Unlike static checklists, customizable safety forms can be adjusted for different worksites, tasks, or departments. This ensures accuracy while maintaining consistency across the organization. Improved Compliance Regulatory standards often require specific documentation. With digital customization, organizations can design forms that align with OSHA, ISO, or industry-specific guidelines. Enhanced Employee Engagement When reporting tools are user-friendly, employees feel encouraged to contribute to safety monitoring. This supports stronger behavior-based safety programs and leads to more proactive risk management. Faster Corrective Actions

4. Because digital safety solutions provide real-time visibility, corrective measures can be implemented immediately. Supervisors can assign tasks, track progress, and close issues faster than ever. Integrating Forms with a Safety Management App A safety management app ties the entire safety ecosystem together. Employees can fill out customizable safety forms directly from their phones or tablets, even in remote locations. Key benefits include: ● Push notifications for reminders and updates. ● Offline access with automatic syncing when internet is available. ● Instant submission of hazard reports, inspections, or audits. ● Easy access to safety policies and training materials. This seamless integration ensures that safety practices are consistent, accessible, and effective across all levels of the organization. Best Practices for Implementation To maximize the value of customizable safety forms and digital safety solutions, organizations should consider these practices regarding design and implementation: 1. Involve Employees Early Engage frontline workers in the form design process. The feedback they provide will help ensure the tools are simplistic and practical to use. 2. Align with Safety Goals Forms should be directly aligned to support significant safety goals such as incident reduction, regulatory compliance, and / or behavior-based safety as an overall goal or program. 3. Leverage Analytics Data collected via digital forms provides opportunities for actionable insights. Reports should be run regularly to analyze gaps and track progress. 4. Continuous Improvement As organizational conditions, regulations, or processes change, forms should be updated and refined.

5. Conclusion Today, workplace safety is no longer just about responding to incidents. A more proactive data-led approach to workforce is where the future of safety lies. Customizable Safety Forms combined with behavior-based safety programs, a digital safety solution, and a safety management app can build a powerful system to reduce risk to employees and help to assist the organization in the safety compliance process. Customizable safety forms reduce reporting time, increase compliance rates and empower employees to help build a culture of safety. At SALOMI, we recognize that every workplace is different and that is why we provide custom solutions. Implementing customizable safety forms and digital employees and safety tools provides organizations equal opportunity with an oncoming future of safer, smarter and more efficient workplaces and practices.