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National Business Center & Office of the Secretary ABC/M Updates November 24, 2003. Current Status. Every FY 2004 obligation carries an ABC/M identifier. NBC Utilizes NBC-specific Data Dictionary NBC Direct and Indirect Work Activities Quicktime implemented at Employee Level. OS

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Presentation Transcript
current status
Current Status

Every FY 2004 obligation carries an ABC/M identifier

NBC

Utilizes NBC-specific Data Dictionary

NBC Direct and Indirect Work Activities

Quicktime implemented at Employee Level

OS

Every office in OS codes to DOI Work Activities

DOI Indirect and Direct Work Activities

Quicktime implemented at Timekeeper Level

approach
Approach

NBC

Indirectly supports the Department’s mission by providing business services to DOI

Data Dictionary fully oriented to NBC business operations and NBC Strategic Plan

Bureau coding of NBC bills follows DOI ABC/M Business rules

approach1
Approach

OS

Presume most OS activity is indirect from Departmental perspective

Proposed data dictionaries for each OS Office.

OS Office activity = DOI sub-activity w/ many-to-one relationship

One office sub-activity can map to only one DOI work activity

Allows information to be presented at both Departmental and Office levels

implementation
Implementation

FY 2004 Account Code Structure Revised for ABC/M

FFS Reporting Category (RC) Field Captures ABC/M data

NBC

RC = NBC Data Dictionary Activity

Organization (ORGN) field aligned with FPPS Organization Field

- Integration of cost and personnel data by ABC activity

OS

RC = DOI Work Activity

Program (PGMT) field = OS Office Data Dictionary Activity

Organization (ORGN) field aligned with FPPS Organization Field

slide6

NBC FFS Account Structure

Example

6610 CBW01 ^^^^^^ XA

FFS Reporting Category Field

NBC Activity

Identifier

FFS Organization Field

Aligns with

FPPS Org Codes

slide7

OS FFS Account Structure

Example

6021 PBD01 ^^^^^^ 60

Will Identify

Office Activity

FFS Reporting Category Field

DOI Activity

Identifier

FFS PROGRAM FIELD

(PGMT)

next steps
Next Steps

OS – Phase II

Fully Implement Individual Office Data Dictionaries by April 2004

Enterprise View of the Office of Secretary

- Common OS-wide activities

- Individual Office activities where applicable

Maintains many-to-one Relationship to DOI Work Activities

Phase II adapts to any change to DOI Work Activities

implementation issues
Implementation Issues

Communication & Awareness:

- OS & NBC Administrative Officer meetings

Training:

- On-line training will be updated and revised

Reports:

- ABC/M-specific reports continue to be developed

Data Dictionaries:

- NBC will examine at mid-year review

- DOI changes will affect OS data dictionaries

System Change Coordination:

- Activity updates or changes affect FFS & Quicktime

- Coordination among programmers, administrators, time keepers