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Automated BOG Fee Waiver Processing. Nancy Larson Chris Taylor Bob Hughes. 2006 CONFERENCE. October 23 & 24. About Us. North Orange County CCD (65,981) Cypress College (13,056) Fullerton College (19,745) School of Continuing Education (33,180) Nancy Larson

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automated bog fee waiver processing

Automated BOG Fee Waiver Processing

Nancy Larson

Chris Taylor

Bob Hughes

2006 CONFERENCE

October 23 & 24

about us
About Us
  • North Orange County CCD (65,981)
    • Cypress College (13,056)
    • Fullerton College (19,745)
    • School of Continuing Education (33,180)
  • Nancy Larson
    • Financial Aid Coordinator (Fullerton)
  • Chris Taylor
    • IT Specialist
  • Bob Hughes
    • Application Support Manager

3CBG Conference - October 23rd and 24th

bog waiver volume
BOG Waiver Volume
  • 2004-05 (District)
    • $6,368,032 BOG Waivers Disbursed
    • 17,885 Students
  • 2005-06 (District)
    • $6,341,600 BOG Waivers Disbursed
    • 17,897 Students

3CBG Conference - October 23rd and 24th

two approaches xap application vs self service bogw

Two Approaches: XAP Application vs Self-Service BOGW

3CBG Conference - October 23rd and 24th

xap bog application
XAP BOG Application

http://corp.xap.com/About/Press_Releases/2005-02-17.asp

  • Benefits:
    • they keep it updated annually and provide support
    • Information from the admission application feeds to the BOG waiver app
    • BOG Application can pre-populate the FAFSA

3CBG Conference - October 23rd and 24th

xap bog application6
XAP BOG Application
  • Downside:
    • Still have to develop and maintain a local interface
    • You have to match applications to local records in Banner
    • You have to handle applications for students who aren't going to enroll
    • Still have to handle the awarding process locally in Banner
    • Initial and annual costs to the institution

3CBG Conference - October 23rd and 24th

self service bogw
Self-Service BOGW
  • Benefits:
    • Students enter information directly in WebSTAR on their own record – no interface or upload process
    • Results are immediate – no delays for uploading application or resolving suspense
    • No chance of an incorrect match (app loaded to wrong student)
    • Data loaded directly into Banner tables – facilitates the awarding process, minimizes custom table requirements

3CBG Conference - October 23rd and 24th

self service bogw8
Self-Service BOGW
  • Downside:
    • You have to maintain this annually – new data elements, fields, verbiage, calculations, etc.
    • More time spent up-front developing the application

3CBG Conference - October 23rd and 24th

phase 1 spring 2005
Phase 1 – Spring 2005
  • Application for BOG Waivers for the 05-06 aid year (beginning Fall 05)
  • Data entered on-line, stored in the ROBUSDF table
  • Student still had to print out and bring in the signature page
  • Staff manually made awards based on the receipt of the signature

3CBG Conference - October 23rd and 24th

phase 2 spring 2006
Phase 2 – Spring 2006
  • Update for 06-07 aid year
  • Revised application for new fields, calculations
  • Integrated 'on-line' signature – no paper signature pages required
  • Batch process to award BOG waivers
  • Batch process to post tracking requirements – keeps the BOG from disbursing when additional information is required

3CBG Conference - October 23rd and 24th

application process flow
Application Process Flow
  • Student logs in to Banner Self-Service
    • Account created following CCCApply upload
  • Clicks on link for BOG Fee Waiver App

3CBG Conference - October 23rd and 24th

application process flow12
Application Process Flow
  • Select College and Aid Year
    • Local mods – each campus is a unique aid year i.e. CC06, FC06
    • Determines aid year for insert into ROASTAT (if it doesn’t exist), ROAUSDF

3CBG Conference - October 23rd and 24th

application process flow13
Application Process Flow
  • Data populated on application if it exists in Banner (e-mail, phone, address, etc.)

3CBG Conference - October 23rd and 24th

application process flow14
Application Process Flow
  • Required fields are starred (*), Drop down boxes and radio buttons limit choices

3CBG Conference - October 23rd and 24th

application process flow15
Application Process Flow
  • Intelligent Questioning – Based on student’s age in SPAPERS (27), only Independent student questions are displayed

3CBG Conference - October 23rd and 24th

application process flow16
Application Process Flow
  • Screen sequence is recorded and updated after each ‘Submit’. Applicants can leave and come back to where they left off. Prevents ‘what-if’ scenarios.

3CBG Conference - October 23rd and 24th

application process flow17
Application Process Flow
  • Final Screen gives notice of award or request for additional documentation

3CBG Conference - October 23rd and 24th

banner updates
Banner Updates
  • Batch Posting (RORPOST) used to post award, tracking requirements

3CBG Conference - October 23rd and 24th

banner updates19
Banner Updates
  • Popsels used in Batch Posting uses the values stored in ROAUSDF

3CBG Conference - October 23rd and 24th

banner updates20
Banner Updates
  • If awarded, appropriate BOG award is posted to RPAAWRD

3CBG Conference - October 23rd and 24th

banner updates21
Banner Updates
  • Tracking Requirement for additional documentation is fund specific – doesn’t stop other funds from disbursing

3CBG Conference - October 23rd and 24th

on line demo https www banner test nocccd cc ca us 6050 test twbkwbis p wwwlogin

On-Line Demo(https://www.banner-test.nocccd.cc.ca.us:6050/test/twbkwbis.P_WWWLogin)

3CBG Conference - October 23rd and 24th

questions

Questions?

3CBG Conference - October 23rd and 24th