Manuscript proof reading services

1. QUERYING - HOWTODOIT

2. A copyeditoris frequently required to address a query, criticism, or clarificationto theauthor.Some questions areso important—they concerntheentiremanuscriptorasignificantportion—thatthe copyeditor must discuss them withthe author before finishing the copyediting. Insuch circumstances, a phone call,fax,or e-mailis required. Other queries, comments, or explanations, on the other hand, arelimitedtoalineorparagraph,orapageorsmallsectionofthework. These communications are known as queries and will be included with thecopyeditedmanuscriptwhenitisreturnedto theauthorfor approval.

3. Good querying skills—knowing when to query (and when not to query) and how to query effectively—are just as vital for a copyeditor as a strong command of punctuation and grammar. If you ask too many questions, the author may growannoyedbyhowlongittakestoreadandanswerallyourquestions,comments,andexplanations.Ifyouquerytoo infrequently,theauthormaynotunderstandtheproblemyou'reattemptingtosolveandmaycontinuetousetheerror- ridden original text, or the author may miss a minor change in meaning that you inadvertently introduced, or the author maybegintosuspectthatyou'vetakenoverthemanuscriptwithoutevena"mayI?"Ifyouaskaquerythatconfusesor insultstheauthor,youareunlikelytogettheassistanceyouneedtoaddresstheproblem. Whentoquery:Aqueryisnotrequiredforeverymodificationinatext.Copyeditorsdonotquestionroutinemechanical changes that are not susceptible to the author's veto or re-revision; thus, you do not need to explain why you inserted or removed a piece of punctuation or lowercase a word that the author capitalized. You should, however, draw the author's attention to any potentially contentious technical alterations and query any mechanical revisions that may influencethephrase'smeaning.Yourauthor,forexample,haswritten.

4. LengthofQueries:Sometimesasimplequestionlike,OK?Youwillneed to write a lengthier comment explaining a recommended adjustment, suggesting that the author dairy a confusing sentence, and asking the author to select amongst various rewordings. The finest queries are briefyetrespectfulandpointed.Whenqueriesaretooshortor ambiguous (e.g.,"Logic?"), authors may not comprehend the problem or feel reprimanded or snacked on. Whether you confuse the author's thoughtsordamagetheauthor'sfeelings,theoutcomeswillbe counterproductive,andyouwillnotreceivetheinformationyou requested.Whenqueriesareexcessivelylengthyandconvoluted, writersmaycomplainaboutthedemandontheir time.

5. YoumayexpecttheauthortoreadthequayandanswerinlessthanaminutebutimaginewhathappenswhenauthorJack tries to be conscientious in response to copyeditor Jill's queries: Jack begins by reading (and sometimes rereading) the question. Then he examines the problematic section of the document. Even though Jar's query is about a single sentence, Jack gets up and reads one or two pages before the problematic language and another paragraph or two after it. Nat begins to explore the merits of Jill's inquiry. Is Jill accurate, or has she misinterpreted the tat or underestimated the audience? This query stimulates a reread of a page or two of the work and a reread of the query. If Jack finds that Jill's criticism is valid, the time spent reaching that conclusion and rewriting the text will be considered well spent. However, if Jack thinks that Jill's query is unimportant or extraneous, he will disapprove (or worse) at having had to go to such lengths toutterhisinitialphraseingoodconscience. Type of queries:Queries should never be sarcastic, nasty, or aggressive, and they should never have the tone of a schoolteacher scolding a rebellious pupil or a police officer questioning a suspect. Above all, your queries should not seem like you are questioning the author's knowledge or intellectual abilities. Queries are not the place to make complaints or rebukes;instead,usethemtoposeanissueandseektheauthor'sassistance.

7. PROCEDURESFORQUERYINGONHARDCOPY A pencil-and-papercopyeditorshouldinquirewiththeeditorial coordinatoraboutthepublisher'spreferredquerymethod: If the margins are generous and the queries are brie&, the copyeditor canwritebubblequeriesonthedocument.Thebenefitofthis procedure is that the copyedited manuscript and any queries can be readilyphotocopied. Longer comments or questions can be written on the flap (also known as query slips or query - tags) – tiny, gummed paper slips attached to the text.The disadvantage of a marked document is that ittakes longertophotocopy.

8. Commentsandqueriescanbewrittenonself-adheringnotes (sometimesknownaspost-itsor'stickynotes?),althoughtheytendto slip off in transit and make photocopying difficult. In the corner of theseremarks,alwaysmentionthemanuscriptpagenumber(andeven the paragraph number). Comments and queries can be written on separate sheets of paper interleaved with the article or included in a coverlettertotheauthor(keyedtothedocumentbypagenumberand paragraph).

9. PROCEDURESFORQUERYINGON-SCREEN On-screen copyeditors have three & does for inserting their queries in theeatendisplayandcopyedited file printout: If the author is evaluating the copyediting on screen rather than on paper, you may embed the quay in the page using the comment or annotation features. You may utilize the footnote option to put your queries at the bottom of the page. If the text has numbered footnotes, youcandesignatethequeryfootnoteswithcapital lettersor nonalphabetical characters (e.g.,asterisks) and reserve numbers for the author's footnotes. Itwillhelp ifyou put your questions inside bracesinthepropertreatment.

10. Using braces instead of parentheses or brackets, as the author may have done in the text, will allow you or another editor to look for and eliminate any queries during cleaning. You can make the queries boldface to bring the author's attention to them. Between 1970 and 1984, gastroenteritis rates increased from 714.8 to 2,530.2. Clarify: 714.8 per 10,000? Per 100,0001, while TB rates more than doubled, from 14.8 to 48.8. Recheck your ph. 14.8 to 48.8 is more than triple. If it is not the same as for gastroenteritis, add per 10,00V or 103,00e. Although such embedded queries must be prominent, don't go overboard with the typographical emphasis. For example, if you put your query in all capitals, Again, a copyeditor should consult with the editorial coordinator to determine which strategy is chosen. In addition, certainpublishersprovidecustommacroswithaninsert-queryfunctionalitytocopyeditors.

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