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Business Travel Plans. Andy Mouland Project Officer – Business TravelWise Highways & Transport (Policy) West Sussex County Council. Business Travel Plans. What Travel Plans are Why they are needed (relevant policies) Key Elements Examples of Travel Plans in West Sussex

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business travel plans

Business Travel Plans

Andy Mouland

Project Officer – Business TravelWise

Highways & Transport (Policy) West Sussex County Council

business travel plans2
Business Travel Plans
  • What Travel Plans are
  • Why they are needed (relevant policies)
  • Key Elements
  • Examples of Travel Plans in West Sussex
  • Sources of further information
what is a travel plan 1
What is a Travel Plan? (1)
  • Framework to deliver more sustainable, and more economical business and commuter travel by:
    • Providing real alternatives to single occupancy car use
    • Promoting the sustainable travel options available to employees
    • Reducing the need to travel
    • Setting and monitoring targets for modal shift away from single occupancy car use
  • Focus on peak hour commuting (SOV)
  • Also opportunity to look at business travel, deliveries from suppliers and to customers, fleet management
what is a travel plan 2
What is a Travel Plan? (2)
  • A Travel Plan is not an anti-car policy but promotes and enables sensible and more efficient car use in addition to more sustainable travel options
why are they needed 1



70% of journeys to work are by car

80% of which are single-occupancy

Cost of Congestion = £20 billion pa

to industry & commerce

Why are they needed? (1)
why are they needed 2

Public Health (Obesity)

Local air quality problems (AQMAs e.g. Shoreham)

Environmental damage caused by road building and traffic

Why are they needed? (2)
policy background
Policy Background
  • In the past, new developments needed a minimum level of parking provision
  • New Planning Policy Guidance for Transport, March 2001 (PPG13)
  • Set maximum parking standards for new developments
  • More sustainable – less congestion and pollution
  • Developers are now required to submit Travel Plans in support of planning applications, to address the Total Access Demand for the site (reduce the need to travel by car).
  • On-going roll-out of DPE in major towns
key elements
Key Elements
  • No prescribed format for Travel Plan – WSCC suggested template
  • Measures depend on site, home location of employees, and sometimes nature of business
  • A Travel Plan should include:
    • An understanding of existing travel behaviour (baseline survey results)
    • Nominated Travel Plan Co-ordinator and/or steering group (responsible for delivery and monitoring)
    • Details of measures to be implemented (and when)
    • SMART targets for reducing lone car use and increasing use of other modes (Specific, Measurable, Achievable, Realistic, Timebound)
    • Proposals for future monitoring and review
what are the benefits for businesses
What are the benefitsfor businesses?
  • As well as helping to reduce congestion, Travel Plans have the potential to deliver a number of real benefits including:
  • Capital cost savings (up to £4k per parking space + maintenance)
  • Reduced fuel costs
  • Reduced staff turnover and recruitment costs
  • Fitter & healthier staff (more productive, less time off sick)
  • Improved visitor access to premises
  • Helping to meet Environmental Management Standards (ISO14001)
  • Helping to gain planning permission (30+ employees)
  • Excellent opportunity to promote the organisation as being socially and environmentally ethical, caring and responsible
benefits for your workforce
Benefits for your workforce
  • Better health - air pollution kills 10 times more people than road accidents (Source: NSCA conservative estimate)
  • Improved Fitness – walking or cycling for 30 mins each day can reduce your risk of heart disease by 50%(Source: Health Education Authority)
  • Less stressful than driving
  • Reduce fuel bills (car sharing). Walking and cycling are free.
  • Reduce other hidden costs associated with driving
  • The AA estimates that new car ownership costs over £100 per week!

Mode Change

  • Personal Journey Planning
  • Managed Car Share scheme (reserved spaces for car sharers)
  • Dedicated shuttle bus
  • Discounts on public transport
  • Discounts on bike purchases
  • Bus service and facilities improvement
  • Incentives for using alternative modes
  • Improving cycling facilities
  • Contributions to public transport
  • Interest free loans, e.g season tickets
  • Information & PR
  • Public transport information
  • Dedicated travel website
  • Cycling & walking maps
  • Personal Journey Plans
  • Travel “events”
  • Staff Travel Survey
  • Newsletters / emails / posters, etc
  • Staff involvement / consultation
  • Support national initiatives
  • Car Parking
  • Charge for parking
  • Allocate spaces / parking permits
  • Parking management
  • Travel Reduction
  • Flexiworking / homeworking
  • Control of deliveries
  • Encourage alternatives to visitors

Travel Plan Measures

  • Secure, covered motorcycle parking at Rolls-Royce
  • Less than 20% drive alone to work
  • Collyer’s College, Horsham
  • Reduced parking on site by 50% with no impact on local roads
  • BAA Gatwick
  • Has it’s own Staff travel Plan
  • Also help on-airport and other local businesses to develop Travel Plans
  • 2012 Targets: • 20% of airport staff living in Crawley/Horley to use local bus for travel to work within 3 years of core Fastway completion.• 45% of airport staff living in Croydon, Bromley and Merton using public transport for travel to work.• 30% of airport staff living in Brighton and on the Sussex Coast using alternatives to private car for travel to work.
  • West Sussex County Council
  • Since 2000 the proportion of staff cycling to County Hall has increased from 4% to 7% and …
  • The proportion of staff travelling by public transport has increased from 7% to 15%
the effectiveness of travel plans

Survey of 26 organisations around the UK - 2003 / 2004






% of case studies






1 - 9

10 - 24

25 - 35

> 35

% Reduction in car commuting

Source: “Smarter Choices - changing the way we travel” - DfT 2004

The Effectiveness of Travel Plans
the effectiveness of travel plans17
The Effectiveness of Travel Plans
  • Journey to work mode split (source: WSCC household survey)
how we can help
How we can help
  • Free Business Travel Plans Information Pack
  • Feedback on draft Travel Plans
  • Free posters and promotional material
  • Central source of information (public transport info, cycle route maps, web site links, Bike2Work day, Car Free day etc)
other sources of help
Other sources of help
  • Transport Energy
    • upto 5 days free site-specific advice
    • Employers Resource Pack CD-ROM(free)
  • Inland Revenue (Personal Tax Payer Series IR176)
  • Motorvate (clean vehicles/fleet management)
final thought
Final Thought
  • If every driver were to leave their car at home one day each week, there would be 20% less traffic on our roads …
  • That’s equivalent to cutting out the school-run altogether!

Car Share examples:

  • Sussex Police
  • Royal West Sussex NHS Trust
  • Brighton & Sussex University Hospitals NHS Trust
  • Queen Victoria Hospital
  • West Sussex County Council
  • Crawley Borough Council

…. have all joined

  • Public groups have also been set up for the main industrial estates and business parks
contact details
Contact details

For further information click

or contactAndy MoulandProject Officer - Business TravelWiseTel: (01243) 753667 Fax: (01243) 777257Email: