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Business Travel Plans. Andy Mouland Project Officer – Business TravelWise Highways & Transport (Policy) West Sussex County Council. Business Travel Plans. What Travel Plans are Why they are needed (relevant policies) Key Elements Examples of Travel Plans in West Sussex

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Business Travel Plans

Andy Mouland

Project Officer – Business TravelWise

Highways & Transport (Policy) West Sussex County Council

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Business Travel Plans

  • What Travel Plans are

  • Why they are needed (relevant policies)

  • Key Elements

  • Examples of Travel Plans in West Sussex

  • Sources of further information

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What is a Travel Plan? (1)

  • Framework to deliver more sustainable, and more economical business and commuter travel by:

    • Providing real alternatives to single occupancy car use

    • Promoting the sustainable travel options available to employees

    • Reducing the need to travel

    • Setting and monitoring targets for modal shift away from single occupancy car use

  • Focus on peak hour commuting (SOV)

  • Also opportunity to look at business travel, deliveries from suppliers and to customers, fleet management

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What is a Travel Plan? (2)

  • A Travel Plan is not an anti-car policy but promotes and enables sensible and more efficient car use in addition to more sustainable travel options

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70% of journeys to work are by car

80% of which are single-occupancy

Cost of Congestion = £20 billion pa

to industry & commerce

Why are they needed? (1)

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Public Health (Obesity)

Local air quality problems (AQMAs e.g. Shoreham)

Environmental damage caused by road building and traffic

Why are they needed? (2)

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Policy Background

  • In the past, new developments needed a minimum level of parking provision

  • New Planning Policy Guidance for Transport, March 2001 (PPG13)

  • Set maximum parking standards for new developments

  • More sustainable – less congestion and pollution

  • Developers are now required to submit Travel Plans in support of planning applications, to address the Total Access Demand for the site (reduce the need to travel by car).

  • On-going roll-out of DPE in major towns

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Key Elements

  • No prescribed format for Travel Plan – WSCC suggested template

  • Measures depend on site, home location of employees, and sometimes nature of business

  • A Travel Plan should include:

    • An understanding of existing travel behaviour (baseline survey results)

    • Nominated Travel Plan Co-ordinator and/or steering group (responsible for delivery and monitoring)

    • Details of measures to be implemented (and when)

    • SMART targets for reducing lone car use and increasing use of other modes (Specific, Measurable, Achievable, Realistic, Timebound)

    • Proposals for future monitoring and review

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What are the benefitsfor businesses?

  • As well as helping to reduce congestion, Travel Plans have the potential to deliver a number of real benefits including:

  • Capital cost savings (up to £4k per parking space + maintenance)

  • Reduced fuel costs

  • Reduced staff turnover and recruitment costs

  • Fitter & healthier staff (more productive, less time off sick)

  • Improved visitor access to premises

  • Helping to meet Environmental Management Standards (ISO14001)

  • Helping to gain planning permission (30+ employees)

  • Excellent opportunity to promote the organisation as being socially and environmentally ethical, caring and responsible

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Benefits for your workforce

  • Better health - air pollution kills 10 times more people than road accidents (Source: NSCA conservative estimate)

  • Improved Fitness – walking or cycling for 30 mins each day can reduce your risk of heart disease by 50%(Source: Health Education Authority)

  • Less stressful than driving

  • Reduce fuel bills (car sharing). Walking and cycling are free.

  • Reduce other hidden costs associated with driving

  • The AA estimates that new car ownership costs over £100 per week!

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  • Mode Change

  • Personal Journey Planning

  • Managed Car Share scheme (reserved spaces for car sharers)

  • Dedicated shuttle bus

  • Discounts on public transport

  • Discounts on bike purchases

  • Bus service and facilities improvement

  • Incentives for using alternative modes

  • Improving cycling facilities

  • Contributions to public transport

  • Interest free loans, e.g season tickets

  • Information & PR

  • Public transport information

  • Dedicated travel website

  • Cycling & walking maps

  • Personal Journey Plans

  • Travel “events”

  • Staff Travel Survey

  • Newsletters / emails / posters, etc

  • Staff involvement / consultation

  • Support national initiatives

  • Car Parking

  • Charge for parking

  • Allocate spaces / parking permits

  • Parking management

  • Travel Reduction

  • Flexiworking / homeworking

  • Control of deliveries

  • Encourage alternatives to visitors

Travel Plan Measures

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  • Secure, covered motorcycle parking at Rolls-Royce

  • Less than 20% drive alone to work

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  • Collyer’s College, Horsham

  • Reduced parking on site by 50% with no impact on local roads

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  • BAA Gatwick

  • Has it’s own Staff travel Plan

  • Also help on-airport and other local businesses to develop Travel Plans

  • 2012 Targets: • 20% of airport staff living in Crawley/Horley to use local bus for travel to work within 3 years of core Fastway completion.• 45% of airport staff living in Croydon, Bromley and Merton using public transport for travel to work.• 30% of airport staff living in Brighton and on the Sussex Coast using alternatives to private car for travel to work.

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  • West Sussex County Council

  • Since 2000 the proportion of staff cycling to County Hall has increased from 4% to 7% and …

  • The proportion of staff travelling by public transport has increased from 7% to 15%

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Survey of 26 organisations around the UK - 2003 / 2004






% of case studies






1 - 9

10 - 24

25 - 35

> 35

% Reduction in car commuting

Source: “Smarter Choices - changing the way we travel” - DfT 2004

The Effectiveness of Travel Plans

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The Effectiveness of Travel Plans

  • Journey to work mode split (source: WSCC household survey)

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How we can help

  • Free Business Travel Plans Information Pack

  • Feedback on draft Travel Plans

  • Free posters and promotional material

  • Central source of information (public transport info, cycle route maps, web site links, Bike2Work day, Car Free day etc)


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Other sources of help

  • Transport Energy

    • upto 5 days free site-specific advice

    • Employers Resource Pack CD-ROM(free)

  • Inland Revenue (Personal Tax Payer Series IR176)

  • Motorvate (clean vehicles/fleet management)

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Final Thought

  • If every driver were to leave their car at home one day each week, there would be 20% less traffic on our roads …

  • That’s equivalent to cutting out the school-run altogether!

Car Share examples:

  • Sussex Police

  • Royal West Sussex NHS Trust

  • Brighton & Sussex University Hospitals NHS Trust

  • Queen Victoria Hospital

  • West Sussex County Council

  • Crawley Borough Council

    …. have all joined

  • Public groups have also been set up for the main industrial estates and business parks

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Contact details

For further information click

or contactAndy MoulandProject Officer - Business TravelWiseTel: (01243) 753667 Fax: (01243) 777257Email: