2008 star pre id workshop webcast n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
2008 STAR Pre-ID Workshop Webcast PowerPoint Presentation
Download Presentation
2008 STAR Pre-ID Workshop Webcast

Loading in 2 Seconds...

play fullscreen
1 / 93

2008 STAR Pre-ID Workshop Webcast - PowerPoint PPT Presentation


  • 123 Views
  • Uploaded on

2008 STAR Pre-ID Workshop Webcast. December 5, 2007 START TIME 9:00 AM Presenter: Jonathan Halling. Objectives. District STAR coordinators will know: What data are required to Pre-ID CST Writing administration(s) CST, CMA, CAT/6, CAPA, STS Multiple-Choice administration(s)

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about '2008 STAR Pre-ID Workshop Webcast' - Pat_Xavi


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
2008 star pre id workshop webcast

2008 STARPre-ID WorkshopWebcast

December 5, 2007

START TIME 9:00 AM

Presenter: Jonathan Halling

STAR Pre-ID

objectives
Objectives

District STAR coordinators will know:

  • What data are required to Pre-ID
    • CST Writing administration(s)
    • CST, CMA, CAT/6, CAPA, STS Multiple-Choice administration(s)
    • EAP Essay administration
  • How and when to submit data
  • The benefits of
    • Supplemental/Late Label process
    • Extended Data Corrections process

STAR Pre-ID

agenda
Agenda
  • 2008 enhancements and changes
  • Pre-ID options and charges
  • How to Pre-ID for each administration
    • CST Writing Application
    • Multiple Choice
    • Early Assessment Program (EAP) Essay
  • Data review and data rules

BREAK

  • Timeline
  • File format and upload process
  • Online data entry
  • Late/Supplemental Labels
  • Extended Data Corrections

STAR Pre-ID

2008 changes
2008 Changes
  • Charge for STS Pre-ID and address printed on STS Student Report
  • Access to data after Pre-ID Cutoff Date
    • Able to edit student demographic data
    • Unable to delete file or individual student records
  • Supplemental/Late labels period extended
  • Pre-ID file layout changes

STAR Pre-ID

pre id options
Pre-ID Options
  • Documents
    • Advantage: Documents are pre-coded
    • Disadvantage: Data required approximately 8 weeks prior to testing
  • Labels
    • Advantage: Later submission of data approximately 5 weeks prior to testing
    • Disadvantage: Time spent to apply labels to answer documents

STAR Pre-ID

pre id options1
Pre-ID Options
  • Late/Supplemental Labels
    • Advantage
      • Data submitted minimum of 7 calendar days prior to LAST day of testing
      • Reduces or eliminates hand-marking demographic data
    • Disadvantage
      • Additional shipment to the district
      • Additional charge

STAR Pre-ID

pre id charges
Pre-ID Charges
  • Documents and Labels
    • CST Writing: No charge
    • EAP Essay: No charge
    • Multiple Choice Grades 2 and 6–11
      • $0.38 for CST per student
    • Multiple Choice Grade 3
      • $0.38 for CST, CMA, and CAT/6 per student
    • Multiple Choice Grade 4 and 5
      • $0.38 for CST and CMA per student
    • CAPA
      • $0.38 per student
    • STS
      • Additional $0.38 per student
  • Supplemental/Late Labels
    • CST Writing, EAP Essay, CST/CMA/CAT/6 (M/C), CAPA, and STS: $0.44

STAR Pre-ID

pre id costs
Pre-ID Costs
  • Optional
    • Parent/Guardian address:
      • Additional $0.22 per report
      • Address printed on CST, CMA, CAPA, and STS individual student reports
      • E.g. Grade 4 student receiving CST, CMA, and STS reports = $0.44
        • One charge for CST and CMA
        • Additional charge for STS
  • Purchase Order requiredfor all Pre-ID
    • One PO to cover all Pre-ID charges

STAR Pre-ID

reminder 2008 pre id
Reminder2008 Pre-ID
  • No Purchase Order (PO) = No Pre-ID
    • Send PO for “STAR Pre-ID Services” to ETS:
      • Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC
      • Fax — 800-541-8455

STAR Pre-ID

cst writing application administrations
CST Writing Application Administrations
  • Separate file(s) from multiple-choice Pre-ID file(s)
  • Include grade 4 and 7 students only
    • Students in grade 4 taking CMA–ELA should NOT be included
    • Students in grades 4 and 7 assessed with CAPA should NOT be included
  • Multiple-Choice Test Administration Period (Pos 214–215)
    • Leave BLANK
  • Writing Test Date (Pos 216–217)
    • “01” if file contains students testing on March 04
    • “02” if file contains students testing on April 29
  • Requires minimal demographic data to be submitted

STAR Pre-ID

cst writing application administrations1
CST Writing Application Administrations
  • Test Program ID
  • County/District Code
  • School Code
  • Grade Enrolled
  • Last Name
  • First Name

Minimal Data Required

  • Date of Birth (Month)
  • Date of Birth (Day)
  • Date of Birth (Year)
  • Gender
  • SSID (recommended)
  • Writing Admin Number (01, 02)
  • Student ID locally assigned (optional)

STAR Pre-ID

multiple choice administrations
Multiple-Choice Administrations
  • Separate file for each administration
  • Multiple-Choice Test Administration Period (Pos 214–215)
    • “01” – “08”
  • Writing Test Date (Pos 216–217)
    • Leave BLANK
  • Include students in all grades
    • Students in grades 4, 7, and 11 who may have already been Pre-ID’d for CST Writing and EAP Essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC Administration

STAR Pre-ID

multiple choice administrations continued
Multiple-Choice Administrations(Continued)
  • Students assessed with CST only
    • Leave CAPA test (Pos 211), CMA tests (Pos 218–220) BLANK
    • Grade 2
      • Each record will create a Pre-ID test booklet or label
    • Grade 3
      • Each record will create Pre-ID CST and CAT/6 test booklets or 2 labels
    • Grades 4–11
      • Each record will create a Pre-ID answer document or label

STAR Pre-ID

multiple choice administrations continued1
Multiple-Choice Administrations(Continued)
  • Students assessed with CMA only
    • Disability code (Pos 189–191) must NOT equal “000”
    • Leave CAPA test (Pos 211) BLANK
    • Leave Special Education Exit Date (Pos 239–246) BLANK
    • Grade 3
      • “Y” if Student will be assessed with CMA–ELA (Pos 218)
      • “Y” if Student will be assessed with CMA–Math (Pos 219)
      • Leave CMA–Science (Pos 220) BLANK
        • Each record will create Pre-ID CMA, and CAT/6 test booklets, or 2 labels
    • Grade 4
      • “Y” if Student will be assessed with CMA–ELA (Pos 218)
      • “Y” if Student will be assessed with CMA–Math (Pos 219)
      • Leave CMA–Science (Pos 220) BLANK
        • Each record will create a Pre-ID answer document or label
    • Grade 5
      • “Y” if Student will be assessed with CMA–ELA (Pos 218)
      • “Y” if Student will be assessed with CMA–Math (Pos 219)
      • “Y” if Student will be assessed with CMA–Science (Pos 220)
        • Each record will create a Pre-ID answer document or label

STAR Pre-ID

multiple choice administrations continued2
Multiple-Choice Administrations(Continued)
  • Students assessed with a combination of CST and CMA
    • Grade 3
      • Indicate in Pos 218 and 219 which content area will be assessed with CMA
      • Disability code (Pos 189–191) must NOT equal “000”
      • Leave Pos 211 and 220 BLANK
        • Each record will create Pre-ID CST, CMA, and CAT/6 test booklets or 3 labels
    • Grade 4
      • Indicate in Pos 218 and 219 which content area will be assessed with CMA
      • Disability code (Pos 189–191) must NOT equal “000”
      • Leave Pos 211 and 220 BLANK
        • Each record will create a Pre-ID answer document or label
    • Grade 5
      • Indicate in Pos 218, 219 and 220 which content area(s) will be assessed with CMA
      • Disability code (Pos 189–191) must NOT equal “000”
      • Leave Pos 211 BLANK
        • Each record will create a Pre-ID answer document or label

STAR Pre-ID

multiple choice administrations continued3
Multiple-Choice Administrations(Continued)
  • Students assessed with CAPA
    • Grades 2–11
      • “Y” if Student with significant cognitive disability will be assessed with the CAPA (Pos 211)
      • Disability code (Pos 189–191) must NOT equal “000”
        • Each record will create a Pre-ID CAPA Answer document or label

STAR Pre-ID

multiple choice administrations continued4
Multiple-Choice Administrations(Continued)
  • Students assessed with STS in addition to CST and/or CMA
    • Grades 2 and 3
      • “Y” if Student will also be assessed with the STS (Pos 29)
      • Not valid for students assessed with CAPA
      • Student must be Spanish-speaking English Learner
        • Creates an additional Pre-ID STS test booklet or label

Grade 4–7

      • “Y” if Student will also be assessed with the STS (Pos 29)
      • Not valid for students assessed with CAPA
      • Student must be Spanish-speaking English Learner
        • Creates an additional Pre-ID STS answer document or label

STAR Pre-ID

eap writing essay administration
EAP Writing Essay Administration
  • Separate file from multiple-choice Pre-ID file(s)
  • Include grade 11 students only
    • Students in grades 11 assessed with CAPA should NOT be included
  • Multiple-Choice Test Administration Period
    • Leave BLANK (Pos 214–215)
  • Writing Test Date (Pos 216–217)
    • “03”
  • Requires minimal demographic data to be submitted

STAR Pre-ID

eap writing essay administration1
EAP Writing Essay Administration
  • Test Program ID
  • County/District Code
  • School Code
  • Grade Enrolled
  • Last Name
  • First Name

Minimal Data Required

  • Date of Birth (Month)
  • Date of Birth (Day)
  • Date of Birth (Year)
  • Gender
  • SSID (recommended)
  • Writing Admin Number (03)
  • Student ID locally assigned (optional)

STAR Pre-ID

pre id documentation
Pre-ID Documentation
  • Pre-ID Layout
    • Download from CDE Web site
      • http://www.cde.ca.gov/ta/tg/sa/documents/preidstar0708.doc
  • Pre-ID Instruction Manual
    • Released with software November 29
      • http://www.startest.org/instruct.html

STAR Pre-ID

2007 pre id file changes
2007 Pre-IDFile Changes
  • New Fields
    • Country of Origin (Pos 170-171) (Optional)
      • Valid only for students taking STS
      • Table of codes in Appendix of Pre-ID File Data Layout
    • Student will be assessed with CMA–ELA (Pos 218)
      • Valid only for students in Grades 3–5
      • Disability code (Pos 189–191) must NOT equal “000”
    • Student will be assessed with CMA–Math (Pos 219)
      • Valid only for students in Grades 3–5
      • Disability code (Pos 189–191) must NOT equal “000”
    • Student will be assessed with CMA–Science (Pos 220)
      • Valid only for students in Grade 5
      • Disability code (Pos 189–191) must NOT equal “000”

STAR Pre-ID

2007 pre id file changes1
2007 Pre-IDFile Changes
  • New Rules
    • Student will also be assessed with the STS (Pos 29)
      • Valid for Grades 2–7
    • Special Education – Primary Disability (Pos 189-191)
      • Use new California Special Education Management System Information System (CASEMIS) codes

STAR Pre-ID

pre id data reminders handling illegal characters
Pre-ID Data RemindersHandling illegal characters
  • Non-alphanumeric characters
    • Student name
      • Records are written to error table
      • Districts MUST clean up these records
      • If character is not removed record will NOT be used to Pre-ID
    • Delivery name and Teacher name
      • Records are written to error table
      • If character is not removed record WILL still be used to Pre-ID
      • Character will be removed when data extracted on Pre-ID cutoff date

STAR Pre-ID

pre id data reminders student s street address
Pre-ID Data RemindersStudent’s Street Address
  • Valid characters extended to include 6 special characters
      • Number symbol #
      • Period .
      • Forward slash /
      • Hyphen –
      • Ampersand &
      • Comma ,
        • Text Files ONLY
        • Records containing commas will initially be placed on the error table but will be sent for Pre-ID
        • Recommend NOT using comma in student address if possible
  • ALL other non-alphanumeric characters will be REPLACEDwith a space

STAR Pre-ID

slide29
Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections
  • Submit form prior to uploading data to avoid records being reported as being “in error.”
  • Allow 24 hours after submitting form before loading data.
  • Data may be added online after the Pre-ID Cutoff Date using Extended Data Corrections, or hand-marked on answer documents

STAR Pre-ID

pre id data review
Pre-IDData Review
  • Test Program ID (Pos 1)
    • Must be “1”
  • County/District Code (Pos 22–28)
    • Must be the 7 digit CD code of district uploading data
  • Student will also be assessed with STS (Pos 29)
    • Grades 2–7 only
    • Primary Language must be “01” (Spanish) AND English Proficiency must be “3” (English Learner)
    • Only include “Y” for students that the district will test with STS
      • Required to take STS:
        • Receiving instruction in Spanish

OR

        • Will have attended U.S. schools less than 12 months at the time of the first day of testing (regardless of whether they receive instruction in English or Spanish)
      • Optionally test (District choice) if:
        • Student is receiving instruction in English and enrolled in U.S. schools 12 months or more

STAR Pre-ID

pre id data review1
Pre-IDData Review
  • Delivery Name Pos (61–80)
    • Used to sort Pre-ID docs/labels
      • Documents are shrink-wrapped by “Delivery name”
    • Usually a teacher or classroom name
    • Converts non-alpha characters to blank
  • Delivery Code (Pos 81–90)
    • Alternative or additional field to determine sort order of Pre-ID documents/labels
      • Documents NOT shrink wrapped by “Delivery code”
    • Usually a classroom number
    • Field converted to blank if contents include alpha (A–Z, a–z) characters

STAR Pre-ID

pre id data review2
Pre-IDData Review
  • Grade (Pos 91–92)
    • Must be a valid grade for the school
      • Check district Profile data
    • Enrollment grade of student
      • No out-of-level testing allowed
  • Student’s name (Last, First, Middle initial) (Pos 93–113)
    • Non-alpha characters converted to blank
  • Student’s ID Number locally assigned — optional (Pos 114–123)
    • Used to match grades 4 and 7 Writing with multiple-choice test if SSID not available
    • Used to match grade 3 CST, CMA, and CAT/6 tests if SSID not available
    • Used to match grade 11 EAP Essay with multiple-choice test if SSID not available

STAR Pre-ID

pre id data review3
Pre-IDData Review
  • SSID (Pos 133–142)
    • Statewide Student Identifier
    • Required for all students
    • Used to match grades 4 and 7 Writing with multiple-choice test
    • Used to match grade 3 CST, CMA, and CAT/6 tests
    • Used to match grade 11 EAP Essay with Multiple-Choice test
  • Parent Education Level (Pos 167–168)
    • Highest education level of parent(s)/guardian(s)
    • Enter “15” for “Unknown or Declined to State”

STAR Pre-ID

pre id data review4
Pre-IDData Review
  • Program Participation (Pos 176–180)
    • Mark each with a “Y” or “N”
  • English Learner date first enrolled in school in the United States (Pos 192–199)
    • Required only if English Proficiency is “3” (English Learner)
  • R-FEP Date Reclassified (Pos 200–207)
    • Required only if English Proficiency is “4” (Reclassified–Fluent English Proficient)
  • R-FEP student scored Proficient or Advanced 3 years on ELA–CST (Pos 208)
    • After reclassification
    • Does not need to be 3 consecutive years
    • Leave BLANK for grades 2–4

STAR Pre-ID

pre id data review5
Pre-IDData Review
  • English Learner enrolled in school in the United States less than 12 months at time of testing (Pos 209)
    • “Y” or leave blank
    • Required only if English Proficiency is “3” (English Learner)
  • Student with significant cognitive disability will be assessed with CAPA (Pos 211)
    • “Y” will cause CAPA document to be Pre-ID’d
      • Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents
    • Blank will cause a Pre-ID CST or CMA document or label

STAR Pre-ID

pre id data review6
Pre-IDData Review
  • CBEDS District (Pos 212) and School (Pos 213)
    • Continuous enrollment from October to first day of testing
  • Multiple-choice test administration (Pos 214–215)
    • Must contain leading zero
    • School must have an order for the administration
    • If MC admin is completed leave Writing administration BLANK
  • Writing test administration (Pos 216–217)
    • Must contain leading zero
    • School must have order for the administration
    • Use “03” for EAP Essay
    • If WA admin is completed leave multiple-choice administration BLANK

STAR Pre-ID

pre id data review7
Pre-IDData Review
  • Student will be assessed with CMA–ELA (Pos 218)
    • Valid for grades 3–5
      • Disability code (Pos 189–191) must NOT equal “000”
    • At grade 3 creates a Pre-ID CMA test booklet
  • Student will be assessed with CMA–Math (Pos 219)
    • Valid for grades 3–5
      • Disability code (Pos 189–191) must NOT equal “000”
    • At grade 3 creates a Pre-ID CMA test booklet
  • For grade 3 if both CMA–ELA and CMA–Math are “Y” a Pre-ID CST test booklet will NOT be created
  • Student will be assessed with CMA–Science (Pos 220)
    • Valid for grade 5 only
      • Disability code (Pos 189–191) must NOT equal “000”

STAR Pre-ID

pre id data review8
Pre-IDData Review
  • Student receives special education services at an NPS (Pos 231)
    • Only valid if Primary Disability is not “000”
    • If school code is “0000001” then this field must be “Y”
  • NPS school code (Pos 232–238)
    • 7-digit code obtained from CDE Web site http://www.cde.ca.gov/
  • Exit Date from Special Education Services (Pos 239–246)
    • Format YYYYMMDD
    • Valid Range 20040101 to 20080812
    • Only valid if Primary Disability is “000”
    • Not required for all Primary Disability “000”
        • Students who have never received special education services

STAR Pre-ID

pre id data review9
Pre-IDData Review
  • County/District Code for student’s residence if residence is other than district where student attends school/receives services. (Includes students in county office of education special education programs.) (Pos 247–253)
    • Only required for students with IEP plans who are enrolled in a school or county office of education program but reside in another district
      • Must be a valid County/District code
      • Only valid if Primary Disability is not “000”
      • Leave blank if student resides in the district where instruction is being provided
    • Leave blank for all other students

STAR Pre-ID

pre id data review10
Pre-IDData Review
  • Parent/Guardian address data (Pos 331–421)
    • Additional charge
    • Address printed on STAR Student Reports
      • CST, CMA, CAPA, and STS
  • Customer Pre-ID Data Field (Pos 422–500)
    • Any alphanumeric data
    • Data returned on district’s CD

STAR Pre-ID

pre id data review11
Pre-IDData Review
  • Teacher name data (Pos 501–550)
    • No additional charge
    • Used to create “California Report for Teachers”
    • Names can be overridden with SGID sheet when returning answer documents for scoring
      • Reminder – Only ONE name can be marked on the SGID sheet
  • Filler
    • Leave blank where this appears

STAR Pre-ID

slide43

Timeline

CST Writing and EAP Essay

Pre-IDCutoff Date

Feb 27

March 4

March 5

March 24

March 31

New

Upload file or enter online Grades 4 and 7

Additional

Upload file or enter online Grades 4 and 7

CST Writing make up day

New

Last Day EAP Testing

Last Day for EAP Essay Pre-ID

Last Day for CST Writing Pre-ID

1st Day CST Writing & 1st Day EAP Essay

Upload file or enter online Grade 11

Additional

Upload file or enter online Grade 11

2 day blackout period

STAR Pre-ID

slide44

2 day Blackout Period

Timeline

Multiple-Choice Administration

First Day of Testing

Last Day of Testing

Pre-IDCutoff Date

Supplemental/Late Pre-IDCutoff Date

New

Edit using Extended Data Corrections

Upload file or enter online

Download file and upload with edits or edit online

Edit using Extended Data Corrections

Additional

Upload file or enter online

Download file and upload with edits or edit online

Approx. 6–9 Weeks

Approx. 3 Weeks

1 Week

STAR Pre-ID

data extracted for pre id
Data Extracted for Pre-ID
  • Administration set up as Pre-ID Type “Documents”
    • Database will be searched automatically for new data records on the following dates:
      • Pre-ID Cutoff Date
        • Pre-ID documents will be produced at .38 cent rate
      • 21 days later on the regular Pre-ID Labels cutoff date
        • Pre-ID labels will be produced at .38 cent rate
      • 7 days Prior to Last day of testing
        • Pre-ID labels will be produced at .44 cent rate
    • Districts can request an additional labels production date sometime between the automatic regular label and supplemental/late label cutoff dates by calling STAR TAC
        • Pre-ID labels will be produced at .44 cent rate

STAR Pre-ID

data extracted for pre id1
Data Extracted for Pre-ID
  • Administration set up as Pre-ID Type “Labels”
    • Database will be searched automatically for new data records on the following dates:
      • Pre-ID Cutoff Date
        • Pre-ID labels will be produced at .38 cent rate
      • 7 days Prior to Last day of testing
        • Pre-ID labels will be produced at .44 cent rate
    • Districts can request an additional labels production date sometime between the automatic regular label and supplemental/late label cutoff dates by calling STAR TAC
        • Pre-ID labels will be produced at .44 cent rate

STAR Pre-ID

question time
Question Time

A new student enters the district prior to the Pre-ID cutoff date but you do not have all the student’s demographic data.

What would you do to avoid hand-marking an answer document?

STAR Pre-ID

question time1
Question Time

A new student enters the district 10 days prior to first day of testing but you do not have all the student’s demographic data.

What would you do to avoid hand-marking an answer document?

STAR Pre-ID

question time2
Question Time

A student’s NSLP data was left blank when data was submitted for Pre-ID. The administration on which the student is testing has started and the district has now obtained this data.

Can this data be associated with the student without the district incurring a charge?

If so, how?

STAR Pre-ID

question time3
Question Time

A student’s NSLP data was left blank when data was submitted for Pre-ID. The administration on which the student is being tested ended yesterday and district has now obtained this data.

Can this data be associated with the student without the district incurring a charge?

If so, how?

STAR Pre-ID

question time4
Question Time

A student moves school after the Pre-ID cutoff date and before the first day of testing.

Do you need to obtain a new answer document or label?

Can the original Pre-ID answer document or label be sent to, and used at the student’s new school? If so, what else needs to be done in order to have correct demographic data for this student?

STAR Pre-ID

valid file formats
Valid File Formats
  • Fixed format (.txt)
    • Positions provided in Pre-ID Layout document
  • Comma separated (.csv)
    • Fields in same order as described in Pre-ID Layout document
  • Excel spreadsheet (.xls)
    • Template available
    • Use template on www.startest.org
    • All columns defined as TEXT

STAR Pre-ID

one administration only per file
One Administration Only Per File
  • CST Writing Administration
    • Code Writing Administration “01” or “02”
    • Leave Multiple-Choice Administration BLANK
  • EAP Essay Administration
    • Code Writing Administration = “03”
    • Leave Multiple-Choice Administration BLANK
  • Multiple-Choice Administrations
    • Leave Writing Administration BLANK
    • Code Multiple-Choice Administration = “01,” “02,” etc.

STAR Pre-ID

pre id file load
Pre-IDFile Load
  • Step 1
    • Send PO for “STAR Pre-ID Services” to ETS:
      • Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC
      • Fax — 800-541-8455
  • Step 2
    • Extract data from Student Information System and format as .txt, .xls, or .csv file
  • Step 3
    • Submit “Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections” form if applicable

STAR Pre-ID

pre id file load1
Pre-IDFile Load
  • Step 4
    • Login to STAR Management System
      • http://k12star.ets.org/STAR2008/welcomePage.do
  • Step 5
    • Access the Pre-ID “Terms and Conditions” option

STAR Pre-ID

pre id file load2
Pre-IDFile Load
  • Step 6
    • Enter PO Number
    • Accept Terms and Conditions
  • Step 7
    • Upload Pre-ID Data file

STAR Pre-ID

step 7 file submission process overview 1
Step 7 — File SubmissionProcess Overview (1)
  • File checked for acceptable format (Excel, text, comma-separated)
  • File placed in queue for next data validation job
    • Normally processed within 2 hours but guaranteed next day
  • E-mail sent with status of file and error report (if necessary)

STAR Pre-ID

common file rejection
Common File Rejection
  • Filename not unique
    • Suggested file naming convention
      • Countydistrictname_Admin_Version_2008.extension
        • AlamedaCOE_W01_V1_2008.txt
        • AlamedaCOE_MC01_V1_2008.xls
  • Record Length
    • Text file must be padded with spaces to 600 characters
    • Excel file must have a space in last column (CH) on each row
    • Comma-separated files must have correct number of commas (84)
  • Commas in data
    • Must NOT be included in Excel and .csv files

STAR Pre-ID

step 7 file submission process overview 2
Step 7 — File SubmissionProcess Overview (2)
  • If there are data errors in the file
    • Return to STAR Management System to review detailed error reports
    • Then either:
      • Delete original file, correct errors, and resubmit entire file (with new name)

Or:

      • Alter individual records on screen using the detailed error report screens

STAR Pre-ID

duplicate records
Duplicate Records
  • SSIDcheckedwithin the school
  • All the following data matches a record already loaded:
    • Test Administration
    • Student Last Name
    • Student First Name
    • County, District, School Codes
    • Grade
    • Date of Birth

STAR Pre-ID

examples of errors
Examples of Errors
  • Invalid date of birth
  • Invalid data in any field
  • Blank EL Date Enrolled when Student’s English Proficiency = 3 (English Learner)
  • Blank R-FEP Date Reclassified when Student’s English Proficiency = 4 (Reclassified–Fluent English Proficient)
  • Blank data for: NSLP, SSID, Gender, Primary Disability, Primary Language, Primary Ethnicity, CBEDS (District and School)
    • Only if “Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections”form not submitted to ETS

STAR Pre-ID

other common data errors
Other Common Data Errors
  • Miscoded Multiple-Choice Administration
    • Administration does not exist
    • No order for the school/administration
    • Missing leading zeros
  • Invalid CDS Code
    • Student
    • Student’s County/District Code of Residence

STAR Pre-ID

upload data file prior to pre id cutoff date

Error Records

Clean Records

Duplicate Records

Database

Error Table

Error Table

Upload Data filePrior to Pre-ID Cutoff Date

.TXT .XLS .CSV

Data Validation Process

STAR Pre-ID

online edit errors prior to pre id cutoff date

Error Records

Clean Records

Edit Records

Database

Error Table

Error Table

Online Edit Errors Prior to Pre-ID Cutoff Date

Data Validation Process

STAR Pre-ID

pre id data submission
Pre-ID Data Submission
  • Step 1:Send PO for “STAR Pre-ID Services” to ETS:
      • Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC
      • Fax — 800-541-8455
  • Step 2
    • Submit “Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections” form if applicable

STAR Pre-ID

pre id data submission1
Pre-ID Data Submission
  • Step 3: Login to STAR Management System
  • Step 4: Access the Terms and Conditions link from the Pre-ID section of the left navigation bar
  • Step 5
    • Enter PO number
    • Accept Terms and Conditions screen
  • Step 6
    • Enter student data on screen

STAR Pre-ID

step 6 screen data entry process overview
Step 6 – Screen Data EntryProcess Overview
  • “Add Student” screen
  • Enter all demographic data: Fields listed in same order as in Pre-ID File Layout document
  • If “Demographic Fields to Be Hand-Marked on 2008 STAR Answer Documents or Entered During Extended Data Corrections” form submitted prior to data entry
    • Following fields may be left BLANK
      • NSLP, SSID, Gender, Primary Disability, Student’s Language Proficiency, Primary Ethnicity, CBEDS (District and School)
  • Save data
  • Data validation executed
  • If errors exist – Correct errors and save

STAR Pre-ID

screen data entry prior to pre id cutoff date

Error Records

Clean Records

Duplicate Records

Database

Screen Entry

Rejected

Rejected

Screen Data Entry Prior to Pre-ID Cutoff Date

Data Validation Process

STAR Pre-ID

add and edit student
Add and Edit Student
  • Add new students
    • Prior to regular cutoff date
      • Screen entry or additional file
        • Student’s Pre-ID document/label created along with other data
    • After regular cutoff date and prior to supplemental/late label cutoff date
      • Screen entry or additional file
        • Student’s Pre-ID label created as separate file
  • Edit student demographics
    • Data can be updated PRIOR to Pre-ID data being created
      • Use Pre-ID search student profile
    • Data can be updated AFTER the Pre-ID cutoff
      • Use the “Extended Data Corrections” option
        • On-screen update
        • Download and upload corrections
        • No new students can be added

STAR Pre-ID

prior to pre id cutoff date
Prior to Pre-ID Cutoff Date
  • Data has not yet been used to create Pre-ID documents or labels
    • Access data using Pre-ID option
      • Search “Student Profile”

OR

      • Delete file and reload with correct data

STAR Pre-ID

slide81

Prior to Pre-ID Cutoff Date

After Pre-ID Cutoff Date

STAR Pre-ID

after pre id cutoff date
After Pre-ID Cutoff Date
  • Data has been used to create Pre-ID Documents or Labels
    • Access data using new option – Extended Data Corrections
      • Search “Student Profile”

OR

      • Download file, edit data, reload
        • Do not delete or add records
        • Keep data in same order
        • Do not change header or trailer records

STAR Pre-ID

slide84

Prior to Pre-ID Cutoff Date

After Pre-ID Cutoff Date

STAR Pre-ID

late supplemental label usage
Late/Supplemental Label Usage
  • Provide data for new students in district AFTER initial Pre-ID Cutoff Date
    • Enter on screen
    • Upload file(s) before Supplemental Order Cutoff Date for the administration
    • Avoids hand-marking
    • Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing
      • Call STAR TAC if district wants labels created earlier

STAR Pre-ID

extended data corrections usage
Extended Data Corrections Usage
  • Update student data or provide missing data AFTER the Pre-ID Cutoff Date
    • Update on screen
    • Download Pre-ID data, edit file, and reload before last day of testing for the administration
    • Avoids hand-marking documents

STAR Pre-ID

extended data corrections menu
Extended Data Corrections Menu

Search and Edit individual student records

Download a file containing all post Pre-ID records that are still available to be edited

Upload a file containing corrected records for all post Pre-ID records that were downloaded

Display status of uploaded file and errors encountered on edited records. Unedited records do NOT pass through validation routines

STAR Pre-ID

extended data corrections1
Extended Data Corrections
  • Further information
    • Manual on www.startest.org
    • Pre-Test Workshops – Jan and Feb 2008
    • Webcast March 19, 2008 at 9:00 AM
    • Call STAR TAC 800-955-2954

STAR Pre-ID

questions

Questions

STAR Pre-ID

more questions

More Questions?

STAR TAC—800-955-2954

CDE—916-445-8765

STAR Pre-ID