Visitor Management System By OneStop

1. Visitor Management System What is Visitor Management? Organizations, facilities, and industries, at different geographical locations, have different policies to keep track of people visiting their organizations. Any procedure that aids an organization in keeping track of the people who visit their place is referred to as visitor management. Visitor management is the process of tracking, managing and controlling the flow of visitors in a facility or building. It involves a check-in process where visitors are required to provide identification and sign in, and a check-out process where they sign out and return their identification. This process can be done manually or through the use of software or hardware systems called Visitor Management Systems (VMS) What is Visitor Management System? Visitor management systems are software or hardware systems used to track and manage the flow of visitors in a facility or building. Organizations can establish or implement visitor management policies with visitor management systems. Many businesses are replacing their paper and pen sign-in sheets with the gate pass that can help them do much more as they understand visitor management’s significance. While some businesses only need the visitor’s name, others have stricter security guidelines that call for badges, legal papers, employee escorts, etc.

2. How Does Visitor Management System Works? Software for visitor management is essential for streamlining the welcoming process. A gatepass software welcomes visitors to your establishment by checking them in and alerting the host staff to make connections quickly and effectively. The program ensures that visitors sign in securely, that their identities are confirmed, that visitor photographs and electronic signatures are taken, and that all action is digitally recorded. The touchless technology reduces interactions between staff and guests and scans temperature to stop the spread of disease. Let us now discuss how a guest management system operates. Guests Arrival As soon as a person enters your property, the visitor management software recognizes them and takes care of them. These three strategies can create a successful visitor recognition system: 1) Have an automated receptionist that can detect a visitor’s arrival via its hardware or by integrating with other systems. 2) A personable receptionist who can identify a visitor right away 3) Put up signs directing people to the various company offices. The system should then ensure that guests are comfortable by directing them to the waiting area or providing an escort to their destination. Visitors Register As visitors sign in, you must ascertain the kind of person you are dealing with. Using a self-service touchscreen or a guest smartphone is one quick approach to organizing the visitors. They will provide their names, the reason for their visit, contact information, the name of the host, and any other visitor data your business may require. Consider safety at this stage by implementing a touchless visitor management system that minimizes the need for staff interaction with visitors. Similar to this, use a temperature scanner to bar visitors with high temperatures from entering the property, lowering the risk of COVID disease transmission. You can take additional security precautions like: · Scan visitor IDs using photos · Digital signatures · Badges for guests An employee of the host is informed

3. The visitor should be introduced to their contact person as soon as possible to help with the reception procedure. Have a host alert notification system that contacts staff members using the channels they wish to use for communication. Typical examples are voice calls to landlines or mobile phones, text messages, emails, or instant messaging sent to Slack, Google Chat, or MS Teams. The check-out Process Just as important as check-in is checkout too is. The program must be reliable enough to track who enters the building, how long they stay there, where they go, and when they depart. Work with reliable technological providers to manage and keep all the private information obtained during the sign-in process. What’s Unique About OneStop Visitor Management System? OneStop has an application called the Gate Pass Management System also known as Visitor Management System that allows for the online input of guests, vehicles, and materials entering and exiting the business premises. In a plant, industry, or office, manually recording visitor information or monitoring material shipments takes time, effort, and paperwork. With One Stop Gate Pass Software, you can effortlessly do away with these paper logs and maintain a complete record of the cars, guests, and materials. The gate pass software can produce returnable and non-returnable gate passes. The record of awaiting returnable information is accessible through the visitor management system/gate pass software, which tracks the initial gate pass transaction whenever it issues a returnable gate pass.