Computer Life Cycle/Sustainability Model

1. Computer Life Cycle/Sustainability Model Students will spend their adult lives in a multitasking, multifaceted, technology driven, diverse, vibrant world. We must commit to ensuring that all students have equal access to this new technological world.” – Learning for the 21st Century, The Partnership for the 21st Century Skills. OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

2. Computer Life Cycle/Sustainability Model Agenda • Educational Benefit • Problem • Objective • Assumptions • Conceptual Model • Timeline OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

3. Computer Life Cycle/Sustainability Model Educational Benefits For teachers/students, technology in the classroom… • Enables a variety of modes to deliver information and content • Differentiates instruction to student learning styles • Facilitates administrative tasks to allow for more time focused on teaching & learning • Increases Access • Information (Content & Data) • People • Instructional Materials & Resources • Tools OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

4. BPS Computer Life Cycle/Sustainability Model Problem • The demand for technology in schools does not meet the current supply of hardware resources • Aging hardware crisis: 55% of ~15,000 fleet are 95s, 98s, or old Macs • No clear expectation regarding ownership & procurement of assets What computers are where? Difficult to understand the “scope” of the problem OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

5. BPS Computer Life Cycle/Sustainability Model Objective Maintain and support the Mayor’s 4:1 student-to-computer initiative • Create a model that supports the district’s current investment in technology. • Equal access to technology for teachers and students • Create a sustainable computer life cycle model • Create a clear statement of central office responsibility for technology, in partnership with the schools OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

6. BPS Computer Life Cycle/Sustainability Model Assumptions Hardware Assumptions • Current # of ~15,000 is the “right” number of instructional computers • Proposed model provides a foundation for every school to impact student learning: • Every teacher/classroom (laptop) • Principal/Headmaster (laptop) • School secretary (desktop) • Lab (desktop) • Library (desktop) • Laptops on a 4-year lifecycle, Desktops on a 5-year cycle Funding Assumptions • Microsoft reimbursement funding will be used for FY 08 & FY 09 • OIIT hardware budget will move from Capital ($0 FY 07) to GSP in FY 10 • Costs for hardware/services in model are based on current pricing/contract OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

7. BPS Computer Life Cycle/Sustainability Model Conceptual Model: Key Components Lease computers • Competitive RFP with bundled services • Lower up-front cost • Maintenance agreements & warranty with vendors Implement in phases Phase I: Project Refresh • Update all 95s and 98s in computer labs and libraries • Ongoing supplementation of the remaining ~1/3 of computer fleet Phase II: Laptops for Learning • Deploy ~1/3 of computer fleet as classroom laptops for instructional use Phase III: Labs & Libraries • Build in ~1/3 of computer fleet incrementally over 5 years OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

8. Less than 5 yrs old Over 5 yrs old Less than 5 yrs old Over 5 yrs old Less than 5 yrs old Project Refresh Greater than 5 yrs old Over 5 yrs old Over 5 yrs old Less than 5 yrs old Less than 5 yrs old Less than 5 yrs old Project Refresh Project Refresh Lease Project Refresh New Purchase Over 5 yrs old Lease Project Refresh Project Refresh Lease Lease Lease New Purchase BPS Computer Life Cycle/Sustainability Model Conceptual Model 2013 2014 2015 2016 2017 2018 2019 2020 2006 2007 2008 2009 2010 2011 2012 15900 16300 16300 16300 16300 16300 15900 TOTAL 3,500 10700 9400 3300 2900 2700 2000 0 900 400 5400 1000 1500 2000 (5250) 2500 INTAKE 1300 2000 2000 2000 2000 1500 5400 1000 1500 2000 7750 400 REMOVAL 1300 2000 2000 2000 2000 1500 NEW >5 9400 +1300 10700 -7400 3300 +1300 4600 +1300 5900 -3000 2900 +1300 4200 +2000 6200 -3500 2700 +1300 4000 +2000 6000 -4000 2000 +2000 4000 +5250 9250 -9250 12,400 Inventory – Instructional Computers Over 5 years old Project Refresh Lease OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

9. BPS Computer Life Cycle/Sustainability Model Planning for a Plan … Laptops for Learning Guiding Assumptions Key Questions (a few…) Decision Documents Request for Proposal (RFP) Communication Plan Implementation/Rollout Plan Training & Support Plan Evaluation Plan • Mac vs. PC? • How does wireless fit into the model? • What type of training is needed? • What difference will this make? • How do we ensure that laptops don’t “walk away”? • How do we distribute? • Do they get to bring them home? ~15,000 is “right” number Take out what we put in Security cable & “low-jack” basic software included 4 Yr. Lifecycle for Laptops OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

10. BPS Computer Life Cycle/Sustainability Model Short-Term Timeline Activity February March April Budget Planning & Model Stakeholder Meetings: SLT P/HM Advisory Group, TLLT, COOLT, TSTs Request for Proposal (RFP) Development Implementation Plan Development Presentation to all Principals/Headmasters Post RFP for Bids Principals’ Meeting OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT) Milestone: 10/17/05 Half Way Point for Development Milestone: 12/27/05 Development Complete Milestone: 1/3/05 Testing Complete

11. Principal/Headmaster Advisory Committee Meeting Wednesday, March 7th, 2:00-3:30pm The Boston Foundation, South Boston Room COOLT Meeting Tuesday, March 13th TLLT Meeting Thursday, March 22nd Technology Support Teacher Meeting Thursday, March 22nd Principal/Headmaster Meeting Tuesday, April 10th Technology Work Groups (Ongoing Meetings) Request for Proposal (RFP) OIIT Policies & Procedures Communications Training & Support BPS Computer Life Cycle/Sustainability Model Upcoming Meetings OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)