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Computer Life Cycle/Sustainability Model Students will spend their adult lives in a multitasking, multifaceted, technology driven, diverse, vibrant world. We must commit to ensuring that all students have equal access to this new technological world.”

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slide1

Computer Life Cycle/Sustainability Model

Students will spend their adult lives in a multitasking, multifaceted, technology

driven, diverse, vibrant world. We must commit to ensuring that all students

have equal access to this new technological world.”

– Learning for the 21st Century, The Partnership for the 21st Century Skills.

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide2

Computer Life Cycle/Sustainability Model

Agenda

  • Educational Benefit
  • Problem
  • Objective
  • Assumptions
  • Conceptual Model
  • Timeline

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide3

Computer Life Cycle/Sustainability Model

Educational Benefits

For teachers/students, technology in the classroom…

  • Enables a variety of modes to deliver information and content
  • Differentiates instruction to student learning styles
  • Facilitates administrative tasks to allow for more time focused on teaching & learning
  • Increases Access
    • Information (Content & Data)
    • People
    • Instructional Materials & Resources
    • Tools

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide4

BPS Computer Life Cycle/Sustainability Model

Problem

  • The demand for technology in schools does not meet the current supply of hardware resources
  • Aging hardware crisis:

55% of ~15,000 fleet are 95s, 98s, or old Macs

  • No clear expectation regarding ownership & procurement of assets

What computers are where?

Difficult to understand the “scope” of the problem

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide5

BPS Computer Life Cycle/Sustainability Model

Objective

Maintain and support the Mayor’s 4:1 student-to-computer initiative

  • Create a model that supports the district’s current investment in technology.
  • Equal access to technology for teachers and students
  • Create a sustainable computer life cycle model
  • Create a clear statement of central office responsibility for technology, in partnership with the schools

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide6

BPS Computer Life Cycle/Sustainability Model

Assumptions

Hardware Assumptions

  • Current # of ~15,000 is the “right” number of instructional computers
  • Proposed model provides a foundation for every school to impact student learning:
      • Every teacher/classroom (laptop)
      • Principal/Headmaster (laptop)
      • School secretary (desktop)
      • Lab (desktop)
      • Library (desktop)
  • Laptops on a 4-year lifecycle, Desktops on a 5-year cycle

Funding Assumptions

  • Microsoft reimbursement funding will be used for FY 08 & FY 09
  • OIIT hardware budget will move from Capital ($0 FY 07) to GSP in FY 10
  • Costs for hardware/services in model are based on current pricing/contract

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide7

BPS Computer Life Cycle/Sustainability Model

Conceptual Model: Key Components

Lease computers

  • Competitive RFP with bundled services
  • Lower up-front cost
  • Maintenance agreements & warranty with vendors

Implement in phases

Phase I: Project Refresh

    • Update all 95s and 98s in computer labs and libraries
    • Ongoing supplementation of the remaining ~1/3 of computer fleet

Phase II: Laptops for Learning

    • Deploy ~1/3 of computer fleet as classroom laptops for instructional use

Phase III: Labs & Libraries

    • Build in ~1/3 of computer fleet incrementally over 5 years

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide8

Less than 5 yrs old

Over 5 yrs old

Less than 5 yrs old

Over 5 yrs old

Less than 5 yrs old

Project Refresh

Greater than 5 yrs old

Over 5 yrs old

Over 5 yrs old

Less than 5 yrs old

Less than 5 yrs old

Less than 5 yrs old

Project Refresh

Project Refresh

Lease

Project Refresh

New Purchase

Over 5 yrs old

Lease

Project Refresh

Project Refresh

Lease

Lease

Lease

New Purchase

BPS Computer Life Cycle/Sustainability Model

Conceptual Model

2013

2014

2015

2016

2017

2018

2019

2020

2006

2007

2008

2009

2010

2011

2012

15900

16300

16300

16300

16300

16300

15900

TOTAL

3,500

10700

9400

3300

2900

2700

2000

0

900

400

5400

1000

1500

2000

(5250)

2500

INTAKE

1300

2000

2000

2000

2000

1500

5400

1000

1500

2000

7750

400

REMOVAL

1300

2000

2000

2000

2000

1500

NEW >5

9400

+1300

10700

-7400

3300

+1300

4600

+1300

5900

-3000

2900

+1300

4200

+2000

6200

-3500

2700

+1300

4000

+2000

6000

-4000

2000

+2000

4000

+5250

9250

-9250

12,400

Inventory – Instructional Computers

Over 5 years old

Project Refresh

Lease

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide9

BPS Computer Life Cycle/Sustainability Model

Planning for a Plan … Laptops for Learning

Guiding Assumptions

Key Questions (a few…)

Decision Documents

Request for Proposal (RFP)

Communication Plan

Implementation/Rollout Plan

Training & Support Plan

Evaluation Plan

  • Mac vs. PC?
  • How does wireless fit into the model?
  • What type of training is needed?
  • What difference will this make?
  • How do we ensure that laptops don’t “walk away”?
  • How do we distribute?
  • Do they get to bring them home?

~15,000 is “right” number

Take out what we put in

Security cable & “low-jack” basic software included

4 Yr. Lifecycle for Laptops

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

slide10

BPS Computer Life Cycle/Sustainability Model

Short-Term Timeline

Activity February March April

Budget Planning & Model

Stakeholder Meetings: SLT P/HM Advisory Group, TLLT, COOLT, TSTs

Request for Proposal (RFP) Development

Implementation Plan Development

Presentation to all Principals/Headmasters

Post RFP for Bids

Principals’ Meeting

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)

Milestone: 10/17/05 Half Way Point for Development

Milestone: 12/27/05 Development Complete

Milestone: 1/3/05 Testing Complete

slide11
Principal/Headmaster Advisory Committee Meeting

Wednesday, March 7th, 2:00-3:30pm

The Boston Foundation, South Boston Room

COOLT Meeting

Tuesday, March 13th

TLLT Meeting

Thursday, March 22nd

Technology Support Teacher Meeting

Thursday, March 22nd

Principal/Headmaster Meeting

Tuesday, April 10th

Technology Work Groups (Ongoing Meetings)

Request for Proposal (RFP)

OIIT Policies & Procedures

Communications

Training & Support

BPS Computer Life Cycle/Sustainability Model

Upcoming Meetings

OFFICE OF INSTRUCTIONAL & INFORMATION TECHNOLOGY (OIIT)