The Little PowerPoint of BIG Changes

1. The Little PowerPoint ofBIG Changes Fall 2011

2. Timeline/Due Date Changes • Why the changes? • To help students succeed – not just register for classes, but attend; attend starting the first day of classes instead of coming into the course during the second or third week already behind and struggling to catch up • Enrollment continues to be important but retention and graduation are just as important – students cannot graduate in a timely fashion if they don’t successfully complete the right courses in the right order

3. Timeline/Due Date Changes • Before the semester starts • Our expectation/hope is that students: • Activate their EagleMail e-mail accounts • Register for their courses • Secure a CSI student photo identification card • Have their financial aid awards ready or pay for their tuition and fees or enter into a Tuition Loan Agreement • Buy their books • Be ready to learn!

4. Timeline/Due Date Changes • Week 1 • On the first day of classes students should • Attend–every class!!! • Throughout Week 1 • Late registration • Add/drop classes • Change to/from audit • No “W” on transcript; full refund; no late fee • Payment still can be made (no late fee) • Tuition Loan Agreements still accepted “W” means withdrawal and while not used in GPA calculation at CSI it may have negative consequences for students who are seeking Federal financial aid eligibility (initial or continued) or who are transferring to some 4-year institutions or later to graduate/professional schools Students Can Continue to “Shop”

5. Timeline/Due Date Changes First Friday • Week 1 • Friday of Week 1: • End of registration (only late start classes can be added after Friday) • Payment is due • No refund after Friday! • No student initiated drops after Friday • Deadlines: • In-person services – 5:00 p.m. or when offices close • Online – 11:59 p.m. Mountain Time Time to Go Through the Checkout Line!

6. Timeline/Due Date Changes • Week 1 • Faculty • Take attendance; every day • Verify attendance by 11:59 p.m. on Friday • Students must be present in a face-to-face course and must participate in some fashion in hybrid or online courses (e.g. log into Blackboard and send e-mail, take syllabus quiz, post on discussion forum, etc.) • Drop students for no show

7. Timeline/Due Date Changes • Week 1 • Faculty • Drop students for no show preferably by 11:59 p.m. on First Friday – students who don’t show up and have not contacted the instructor to make arrangements • Important: Although faculty may continue to drop students during Week 2, students who already paid for those courses will NOT get a refund after Week 1 • When is the “optimal” time to drop students for no show? • It depends on the course/faculty • Courses where there may be a long wait list, the faculty may want to “clean out” the roster as early as possible (after the first class) so students who are waiting to get in can register • Some faculty may choose to wait and contact their students who did not show up on the first day

8. Timeline/Due Date Changes • Week 2 • Students • Cannot add full semester courses; no “section changes” • Can withdraw from classes but they get a “W” on their transcript; no more student initiated drops • No refunds • Financial aid refunds on Thursday • Can continue to pay until Thursday but they pay a $75 late fee • Will be dropped for no payment after Thursday • No re-instatement! They can only register in late start classes “W” means withdrawal and while not used in GPA calculation at CSI it may have negative consequences for students who are seeking Federal financial aid eligibility (initial or continued) or who are transferring to some 4-year institutions or later to graduate/professional schools

9. Timeline/Due Date Changes • Week 2 • Faculty • Continue to take attendance • Can continue to drop students for no show but students will NOT get a refund

10. Timeline/Due Date Changes • Week 3 and beyond… • Students • Can only add late start courses • Can only withdraw from courses (until the withdrawal deadline) – “W” on transcript

11. Timeline/Due Date Changes • Week 3 and beyond… • Faculty • Continue to take attendance • To be able to report last date of attendance to Financial Aid • No more drops for no show in full-semester courses • Important:Late start courses have their own drop/withdraw deadlines • Take attendance • Verify attendance • Drop for no show • Payment due at the time of registration • No refund after the course has begun (refunds only if dropped prior to the first day of classes)

12. Timeline/Due Date Changes • Week 3 and beyond… • No more drops for non-payment – financial holds will be placed on student accounts if they miss payment deadlines

13. Timeline/Due Date Changes • We have MyCSI training this week which will cover attendance verification and drop for no show • We encourage new faculty and faculty who need a quick refresher to attend • Tuesday 2:30 to 4:30 in Library 101

14. Satisfactory Academic Progress (SAP) • Is SAP new? • No! We’ve had a SAP policy for many years. • What’s new? • New law and U.S. Department of Education regulation that required us to revise our existing SAP policy and procedures. • Which students need to meet SAP standards? • Degree seeking students who want to meet initial or continued Federal financial aid eligibility standards (either applying for the first time or wanting to continue to receive aid). • Why do Congress and Department of Ed care? • Tax payer dollars (Pell Grant, loan subsidies) • Want to see that students benefitting make satisfactory academic progress and graduate in a timely fashion.

15. Satisfactory Academic Progress (SAP) • New SAP policy • SAP standards • GPA – minimum 2.0 graduation GPA • Completion rate – 67% • successfully completed credits vs. attempted credits • Maximum timeframe – 150% • of published number of credits (NOT number of semesters) • New process/procedures • Max timeframe calculation will be performed on flagged students first by FA and Records Office staff

16. Satisfactory Academic Progress (SAP) • Students • Good for maintaining SAP: • Taking only classes that count towards declared degree/certificate • Attending classes and earning good grades • Not so good for maintaining SAP: • Taking classes that are not required and do not count as electives in declared degree/certificate • Changing majors too many times • Failing classes or getting incompletes; withdrawals • W, F, NC, NP, I, WIP • Student initiated withdraws (W)

17. Satisfactory Academic Progress (SAP) • Faculty/Advisors will have a HUGE role in helping students maintain SAP • Dual credit counts!!! • Remedial credits are not factored into SAP • Criteria for successful appeal has become much stricter • Documented extenuating circumstances (e.g. death in the immediate family, serious illness, etc.)

18. Satisfactory Academic Progress (SAP) • We also have a new process • Will include some calculations and projection (predicting the grade the student will earn) • To help advisors we are trying to develop an online tool • Projected GPA calculator • Academic Plan • The online tool envisioned is very complex. We hope that we’ll be able to make it happen by the time advisors need to use it.

19. Satisfactory Academic Progress (SAP) • The ultimate goal is to help students graduate in a timely fashion. • The tool will not take the place of good advising, it will merely make the process more efficient. • Please attend the SAP training during inservice – it will provide a lot more detailed information. • Tuesday 2:30 to 4:30 in Taylor/SUB 277 • Wednesday 9:00 to 11:00 in Taylor/SUB 277 • Together we can do it!

20. Blackboard • Moving from basic to enterprise • Why? Many benefits. Based on faculty input. • Single sign-on • SSL • Jenzabar integration • New features • Ability to add building blocks/extensions • Our staff worked very hard over the summer on implementation – many thanks! • Eight faculty members volunteered to pilot Blackboard enterprise during the summer – many thanks to them!

21. Blackboard What’s new? • Secure login (SSL) – finally! • AD login – faculty and students will use their EagleOnenetwork/e-mail login to log in to Blackboard! Yippee! It will help us avoid confusion. • Existing courses imported from old server (not users, just courses) • ITC staff will continue to have access to the old server for archival purposes – in case we need to check a grade, etc.

22. Blackboard • New WebTools interface built so faculty can tell us whether they want blank courses created or use one of their existing courses as a template for new courses, and whether they want to combine sections or not • Faculty will have to log in to WebTools to make these selections • Once the selections are made, the courses will be created and pulled over from Jenzabar, with students already enrolled • Students will no longer need to enroll themselves into courses in Blackboard! Yippee!!! This alone will help us avoid a lot of issues at the beginning of the semester. • Faculty will no longer have to worry about enrolling students or setting up access codes, etc.

23. Blackboard • Students must activate their EagleMail accounts before they will have access to Blackboard • Students will be able to log into Blackboard after at least one of their instructors created his/her Blackboard course (using WebTools) • Students will be able to see their course after their instructor makes the course “Available”

24. Blackboard • All new courses will be set to “Unavailable” by default; faculty will make them available when they are ready for students to have access to the course • The default setting is “No Guest Access” • What happens if students add the course after it was created? Every hour, the program runs and pulls over students who added the course. • What happens if a student drops the course? • Based on faculty input, we will not remove students from Blackboard courses - faculty can remove users manually when they need to and when they are ready to.

25. Blackboard • How long will we keep Blackboard courses? Based on faculty input we will be keeping courses for two years. • Students enjoy having access to old assignments, papers, grades, etc. • If a faculty member has concerns over students having access to last semester’s assignments, they can make the course “Unavailable.”

26. Blackboard • Many new features and ability to add building blocks/extensions • Adaptive Release • Grading Discussion Forums/Thread, Blogs, Journals • Self/Peer Evaluation • Rubrics • Course Files Repository • Performance Dashboard • Early Warning System • Wikis • Nook Study • Respondus • Mashups • On-Demand Learning Center • Blackboard Mobile Web Services • MERLOT • SafeAssignment

27. Blackboard • ITC staff has five Blackboard sessions scheduled during inservice – please attend those to learn about these new features • Monday 2:30 to 4:30 in Library 101 • Tuesday 10:00 to 12:00 in Library 101 • Wednesday 9:00 to 11:00 in Library 101 • Wednesday 2:00 to 4:00 in Library 101 • Friday 2:00 to 4:00 in Library 101

28. Blackboard • ITC stall will also offer training sessions for students during the first two weeks of the semester • Tuesday, August 23rd, 2:00 p.m. to 4:00 p.m. in Library 101 • Wednesday, August 24th, 11:00 a.m. to 1:00 p.m. in Library 101 • Thursday, August 25th, 9:00 a.m. to 11:00 a.m. in Library 101 • Monday, August 29th, 1:00 p.m. to 3:00 p.m. in Library 101 • Tuesday, August 30th, 10:00 a.m. to 12:00 p.m. in Library 101 • Thursday, September 1st, 1:00 p.m. to 3:00 p.m. in Library 101 • No student training sessions will be offered after the second week of classes

29. Blackboard • Statewide contract • OSBE has been working on negotiating a state-wide contract with Blackboard to include a lot more services • Negotiations are not yet finalized but if we can agree on a competitive price with Blackboard, we could be getting: • Blackboard Learn – enterprise version • Course Delivery • Community Engagement • Content Management • Collaborate • Web, video, and audio conferencing • Instant Messaging (IM) • Voice authoring and collaboration • Mobile  

30. Blackboard • Questions about Blackboard or need help? • Please contact: • Izabella Bagdasarova • Robin Bagent • Chika Daggett • Dan Daggett • RD Van Noy

31. Thank You! Have a great semester!