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Oklahoma State Regents for Higher Education. Improving Our Future by Degrees in Oklahoma’s Second Century. Search and Select Funding Sources Dr. Linda Mason. June is Funding for Education Month. OUTLINE Oklahoma and National Grantsmanship Grant Resources Types of Grants

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Oklahoma State Regents for Higher Education

Improving Our Future by Degrees


Oklahoma’s Second Century

Search and Select Funding Sources

Dr. Linda Mason

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June is

Funding for Education Month

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  • Oklahoma and National Grantsmanship

  • Grant Resources

    • Types of Grants

    • Locating Grants

  • Categories of Resources

  • Formats of Information

    • Websites

    • Data Bases

      • NSF

      • CRISP

      • Library Resources

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  • Search Tools

    • Foundation Tools

    • Search Engines

    • Grant Newsletters

  • Kinds of Information

    • Homework about the Funding Source

    • Understanding Guidelines

    • Previously Funded Grant Projects

  • Making Contact With the Funder

    • Letter of Inquiry

    • Letter of Intent

    • Phone calls

    • Visits

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How is Oklahoma’s performance in grantsmanship?

Oklahoma higher education does not have a strong history of grantsmanship, but contemporary increases are encouraging.

  • Oklahoma’s Federal R&D funding

    capture rate is low: 31st of 51

  • Oklahoma ranks 37th in federal income tax payment.

    SOURCE – Chronicle of Higher Education 2006

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Oklahoma Grantsmanship

If Oklahoma were “average” - another $11 million

If Oklahoma at the “top” - another $1.07 billion

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Oklahoma Grantsmanship

Oklahoma Sponsored Programs $ - 2008


PUIs – 12% Fed

PUIs – 69% students

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In 2008, Oklahoma higher education shows a growing grants culture!

  • State Conferences: 2004 = 2; 2008 = 8

  • National rank 49th to 31st

  • Oklahoma R&D grants - $114,872,000 to $447,000,000

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Oklahoma Support culture!

Is Oklahoma’sstate support for research and development increasing?

  • OCAST - $42,000,000 from $10,000,000

  • EPSCoR contribute $15 million for seed research projects

  • OSRHE contributes $5.5 million for EPSCoR research

  • $5.9 million for the OU diabetes and cancer centers

  • $2.9 million for agriculture research at the OSU Ag Experiment Station and Cooperative Extension service;

  • $1.2 million for research equipment at the OSU Tulsa Helmerich Advanced Technology and Research Center;

  • $3 million of equipment at the OSU Sensor Centers in Stillwater and Ponca City

  • $1.8 million to match federal goat research funds for Langston

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Federal Support culture!

Is Federal support for grantsmanship increasing?

  • The 2009 federal budget shows an increase in some federal grant funds.

  • Nondefense R&D has increased 26.5% in the past 7 years.

    Source: Budget Boosts Physical Sciences in FY 2008, Most Other Research Down, May 2007, www.physicstoday.org

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Federal Support culture!

ARRA (American Recovery and Reinvestment Act) stimulus funds have increased every state agency and federal granting agency.

  • Science has received the highest increase through NSF, NIH, DOE, NIST

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Foundation Support culture!

Is foundation grant giving increasing?

  • Grant makers increased giving by 8.2% between 2008 and 2009

  • The number of foundations increased 35% from 2007

  • Due to the market crisis, 66% of foundations may decrease gifts

  • 90% foundations did not decrease grants in last 3

    US recessions

    Source: Foundation Growth and Giving Estimates, http://foundationcenter.org/

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Private Support culture!

Is private giving increasing?

  • In 2007, there was an increase in philanthropist giving, or private grants.

    • Giving by corporate foundations rose by 8% in 2000 to a record $5 billion

    • expect decreases over 3-5 years

      Source: Key Facts on Corporate Foundations, The Foundation Center, http://foundationcenter.org/gainknowledge/research/nationaltrends.html;jsessionid=4RNPKRLRLTXPHTQRSI4CGXD5AAAACI2F

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Private Support culture!

Private giving tends to stay stable even in economic crises -

  • Americans have increased their donations to charity in

    39 of the past 40 years,

    Source: Center on Philanthropy, University of Indiana, 2008.

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Private Support culture!

How Charitable Giving Has Fared in Recession Years

  • Source: Center on Philanthropy, University of Indiana, 2008.

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Foundation & Corporate Giving culture!

  • Organizations supported by granting foundations are facing a huge upswing

    in demand.

    Source - Steve Gunderson, president of the Council on Foundation, Nov. 2008

  • Many large corporations are turning away solicitations for new gifts. Earnings are expected to sink as much as 50% this year amid falling oil prices.

    Source – Wall Street Journal, Nov. 2008

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Serve America Act culture!

  • The Senate bill approved 79-19 - provide volunteer programs for all ages.

  • Middle- and high-school students could enroll in a “Summer of Service” volunteer program and earn $500 toward college costs.

  • College student grants will support programs that help students do national service while they take classes.

  • Older Americans - Fellowships would allow those over 55 to develop individual plans for community service. Silver Scholarships and Encore Fellowships for breaking into new careers in public service. Grants of $1,000 for 500 hours of service, and the grants would be transferable to children or grandchildren. Ten percent of AmeriCorps funds would be reserved for organizations that engage those over age 55.

    Source –http://foundationcenter.org/

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Types of Grants culture!

Types of Grants

  • Monetary award given by a government agency, foundation, corporation or other entity to fund a particular project

  • Generally given to organizations as opposed to individuals

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Types of Grants culture!

Categories of Support

  • Special Project – new project or project with limited timeframe

  • Operating – running program to meet community needs

  • Capital/Equipment – specified amount for construction, renovation, expansion, purchase land or equipment

  • Endowments - planned gifts, will or trust

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Basic Grant Sources culture!

What kinds of grants can I find?

Government - Federal, State, Local –

26 Federal Agencies (900 programs)

Foundations - Second-largest source – 900,000

Direct Corporations


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What research and kinds of projects are actually funded? culture!

Science, Technology, Engineering, Math (STEM)




Social, Behavioral


Economic Development, Workforce Development



Community Development

International, Globalization

Professional Development

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What to Look For culture!

What kinds of information should I look for?

Request for Proposal (RFP)

Request for Application (ROA)

Grant Guidelines

Grant Proposal Guidelines

Previously Funded Projects

Principal Investigators or Directors of Previously Funded Projects


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Grant Guidelines culture!

What is in the grant guidelines?

Assessing Eligibility

  • Eligibility

    • Type of organization – non-profit, higher education, 501 (c)(3), small business, minority-owned business

    • Geographic restrictions

    • Population, e.g., poverty, over 55, k-12, minority

  • Size of Award

    • Sufficient amount to complete program activities

    • Number of grants to be awarded

    • Award duration

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Grant Guidelines culture!

Assessing Eligibility

  • Project Focus

    • Project complements funder’s goals and priorities

  • Type of Activity

    • Specified use of funds

  • Restrictions

    • Matching funds

    • Expenditure limitations

    • Evaluation requirements

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Homework About the Funder culture!

What homework should I do about the funder?

Isn’t it too time consuming?

At least 2/3 of your time in:

  • finding the agency

  • investigating previous projects that the agency has funded

  • learning about the grant proposal requirements

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Homework About the Funder culture!

Homework About the Funder

Who at my institution has received funding from this funder?

Who knows about this funder?

What can I find from the funder’s website or a company report or a IRS Form 990?

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Where Do I Look? culture!

Become familiar with your

chosen grant funders.

Search locally first.

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Search Locally First culture!

  • What companies are in my locale? Phone book, Chamber of Commerce list

  • What Oklahoma foundations fund what I want to do? Data bases, libraries

  • Who among my peers has had funding?

  • Where is a good model of what I want to do?

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Shotgun Approach vs. culture!Rifle Approach

  • Shotgun: Shoot a scatter shot and see what falls.

    Look for funding agencies, investigate what they fund, and apply for something from the agency. Your goals are broad enough to be modified to fit their goals.

  • Rifle: Take careful aim at one specific target.

    Look for funding agencies that fund only what you want.

    Search for an exact match to fund your project using your

    specifically stated goals.

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Search Strategy culture!

  • Pick the appropriate federal agency(s)

  • Pick 3-6 appropriate foundations

  • Develop relationships

  • Search with focus – direct to the agency or using a search engine

  • Constantly scan – ½ hour per day – lists, eNewsletters

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Search Engines culture!

What are search engines?

  • a data base that you may use to find information by using key identifying terms

  • some free – some subscription fee

    • Tip: keep track of your search terms

    • Tip: use their key terms

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Search Engines culture!

  • COS – Community of Science @ www.cos.com

  • SPINPlus – InfoEd @ www.infoed.org

  • IRIS – University of Illinois, Champaign/Urbana

  • Funding Advantage - http://www.fcfaonline.com/

  • Foundation Directory Online – http://www.fconline.fdncenter.org/

  • Foundation Grants to Individuals - http://gtionline.fdncenter.org/

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Search Engines culture!

Search Engines

  • AASCU Grant Resource Center - http://www.aascu.org/ofpopen/GRCtools.htm (Grant Data Base Search)

  • Grant Services – www.grantservices.com

  • FedBizOps - www.fedbizopps.gov/

  • Charity Channel – charitychannel.com

  • Google – www.google.com

  • Good Search –www.goodsearch.com

    Donates 1.3 cents per search for organzations

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Foundation Centers culture!

  • Oklahoma City University Library – Foundation Center Cooperating Collection- http://www.okcu.edu/library/center.aspx

    Susan Small ssmall@okcu.edu(405)208-5071

  • Tulsa City-County Library – Foundation Center (at Central Library


    Jennifer Greb jgreb@tulsalibrary.org (918) 596-7940

  • Southeastern Oklahoma State University

    Kathryn Plunkettkplunkett@se.edu(580)745.2302

  • Public Library of Enid and Garfield County - http://www.enid.org/library/

    Michelle Mears(580) 234-6313

    Source -http://foundationcenter.org/collections/ccok.html

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eNewsletters culture!

What is a grant eNewsletter?

All funding agencies and most foundations send eNewsletters with their grant information.

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Grant eNewsletters culture!

Grant eNewsletters?

  • Grant Opportunities for Oklahoma Higher Education – www.okhighered.org/grant-opps/ (weekly announcements)

  • Grants.gov - notifier@grants.gov

  • Philanthropy News Digest – www.foundationcenter.org

  • Philanthropy News Network Online – www.pnnonline.org

  • Education World Grants Desk - http://www.educationworld.com/maillist.shtml

  • Good Search - http://www.goodsearch.com/

    (contributes to your selected charities)

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Grant eNewsletters culture!

Grant eNewsletters?

  • Funding Alert at DC (includes some foundation grants) - http://opgd.dc.gov/opgd/lib/opgd/services/grant/funding_alerts/currentnewsletter.pdf

  • Chronicle of Higher Education – chronicle.com/

  • Don Peek (k-12 schools) – www.schoolfundingcenter.com

  • Faith Based and Community Initiatives Digest – c._lyn_larson@hud.gov

  • Institute for Youth Development: Federal Grants eNewsletter - cdcta@youthdevelopment.org

  • One Source - info@nyswtwrn.com

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General Grant Resources culture!

  • Grant Opportunities for Oklahoma Higher Education – www.okhighered.org/grant-opps/ (click on Grant Resources)

  • Cleveland State University - www.csuohio.edu/uored/FUNDING/other-fs.html

  • National Endowment for the Arts - http://arts.endow.gov/federal.html

  • Grant.gov (all federal grants)- www.access.gpo.gov/su_docs/fedreg/frcont07.html

  • University of Wisconsin at Madison - http://grants.library.wisc.edu/organizations/proposalwebsites.html

  • AASCU Grant Resource Center - http://www.aascu.org/ofpopen/

  • Council on Foundations - http://www.cof.org/

  • University of South Florida - http://www.research.usf.edu/

  • University of California Berkley - http://www.berkeley.edu/research/

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Faith Based Grant Resources culture!

  • HUD.gov – US Department of Urban Developmenthttp://portal.hud.gov/portal/page/portal/HUD/program_offices/faith_based

  • White House Office of Faith-Based and Neighborhood Partnerships – http://www.whitehouse.gov/administration/eop/ofbnp/offices/federal

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26 culture!Federal Grant Resources

  • Institute of Museum and Library Services - http://www.imls.gov/

  • National Aeronautics and Space Administration - http://www.nasa.gov/

  • National Archives and Records Administration - http://www.archives.gov/

  • National Council on Disabilities - http://www.ncd.gov/

  • National Endowment for the Arts - http://www.nea.gov/grants/

  • National Endowment for the Humanities - http://www.neh.gov/

  • National Science Foundation - http://www.nsf.gov/funding/research_edu_community.jsp

  • Small Business Administration - http://www.sba.gov/

  • Social Security Administration - http://www.socialsecurity.gov/

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26 culture!Federal Grant Resources

  • US Agency for International Development -http://www.usaid.gov/

  • US Department of Agriculture -http://www.csrees.usda.gov/fo/funding.cfm

  • US Department of Commerce - http://www.commerce.gov

  • US Department of Health and Human Services -http://www.hhs.gov/

  • US Department of Defense - http://www.defenselink.mil/

  • US Department of Education -http://www.ed.gov/fund/grant/find/edpicks.jhtml?src=ln

  • US Department of Energy - http://www.energy.gov/

  • US Department of Homeland Security -http://www.whitehouse.gov/infocus/homeland/index.html

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26 culture!Federal Grant Resources

  • US Department of Housing and Urban Development -http://www.hud.gov/

  • US Department of Interior -http://www.doi.gov/

  • US Department of Justice - http://www.justice.gov/

  • US Department of Labor - http://www.dol.gov/

  • US Department of State - http://www.state.gov/

  • US Department of Transportation - http://www.dot.gov/

  • US Department of Veterans Affairs - http://www.va.gov/

  • US Environmental Protection Agency - http://www.epa.gov/epahome/grants.htm

  • US Institute of Peace - http://www.usip.org/

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Grant Resources culture!

  • All Federal grants -www.grants.gov

  • Funders Online (Europe’s philanthropists) - www.fundersonline.org/grantseekers/

  • FundsNet Online - www.fundsnetservices.com/

  • Open Directory - dmoz.org/Society/Philanthropy/Grants/Grant-Making_Foundations/

  • Oklahoma Foundations – www.grantmakersofoklahoma.org

  • Foundation Data Book (all foundations by state)- www.foundationdatabook.com/

  • SSTI Weekly Digest (State Science and Technology Institute, Ohio) -http://www.ssti.org

  • Donorschoose.org - http://www.donorschoose.org

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Grant Information Resources culture!

  • Federal Register Notice -www.access.gpo.gov/su_docs/fedreg/frcont07.html

  • Catalog of Federal Domestic Assistance -

  • IRS Form 990 – www.grantsmart.org

  • Foundation Directory – foundationcenter.org

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Quantitative Research Resources culture!

  • U.S. Census, American FactFinder

    • http://factfinder.census.gov/home/saff/main.html?_lang=en

  • OSRHE - http://www.okhighered.org/studies-reports/

  • Oklahoma State Department of Education

    • http://www.schoolreportcard.org/ -- individual schools

  • Oklahoma Department of Commerce - http://www.okcommerce.gov/data

  • Oklahoma Department of Human Services

    - http://www.okdhs.org/library/stats/

  • Community Service Council of Greater Tulsa http://www.csctulsa.org/data07.htm

    - Institutional Research (IR) Department

  • 49th National Association for Welfare Research and Statistics Conference –

    papers from the conference, Helping in Crisis: Government Assistance in Recession and Beyond, are available at http://rockinst.org/nawrs/default.aspx

  • - National Center for Education Statistics -http://nces.ed.gov/

  • Google Scholar -http://www.scholar.google.com

  • Professional Associations

  • National initiatives

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Qualitative Research Resources culture!

  • Qualitative data

    • Testimonies

    • Examples

    • Trends

    • Survey, interview or conduct focus groups with those who:

      • Would benefit from program

      • Demonstrate the types of beneficiaries to be served

      • Direct similar programs or efforts

      • Stakeholders

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Research Resources culture!

Research Resources

Data, Data, Data

1, 2, 3

  • Statistical report

  • Expert opinion

  • Anecdote

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Grant Information Sources culture!

Grant Information Sources

  • Annual Reports

  • Funder Guidelines

  • Agency Website

  • Contact the Funding Agency in person, by email, videoconference, or phone

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Previous Awards culture!

  • NSF Award Search - http://www.nsf.gov/awardsearch/

  • CRISP - Computer Retrieval of Information on Scientific Projects (NIH, SAMHSA, HRSA, FDA, CDCP, AHRQ, OASH) - http://crisp.cit.nih.gov/

  • Most funding sources list previous grant on website

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5 Top Ways to Get Funded! culture!

Read the RFP.

Read the RFP.




(RFP = Request for Proposal)

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  • Read the RFP! culture!

  • Color highlighters

  • Read 3 times

  • Team reading

  • Prepare a writing template with RFP headings

  • Make a list of questions for program director

  • Contact the program director

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Understanding the Guidelines culture!


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  • Why send a letters of inquiry? culture!

  • Alternative to a call or visit

  • (Investigate organization to find preference)

  • Do homework before the letter for previous funding

  • history, types of projects, amounts

  • Provide information about your organization

  • Provide information about your proposed project

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How long should my letters of inquiry be? culture!

1-2 pages!

Par 1 -- Who are you? Mission, organization, you are seeking funds

Par 2 -- Why this agency? You understand their priorities

Par 3 -- What is the need? Clear and brief

Par 4 -- What's the plan? Bullet goals/objectives

Par 5 -- Why fund you? Uniqueness, qualifications

Par 6 -- How much? Broad categories

Par 7 – Closing – thank you, contact information, whether you will follow up with a phone call

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What is a letter of intent? culture!

A notice that you are going to send a proposal.

Par 1 - Introduction – 1 par - Why you are writing. Mission and

population served

Par 2 - Needs – 1 par - Demographic and statistical evidence

Par 3 - Project Description – 1 par - Link funder’s priorities and project goals

Par 4 - Solution – 1 par - How it addresses need. Best practices

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Letters of Intent culture!

Par 5 - Project Plan – 1 par - Activities, timetables, methodology

Par 6 - Organizational Capacity – 1 par - Ability and commitment. Previous work and staff qualifications’

Par 7 - Budget – 1 par - Funding request, organizational support and other resources. Sustainability – 1 statement about project continuation

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Higher Education culture!



Federal Agencies

Local groups



Faith-based federal grants

Local businesses, foundations, philanthropists

Where do I look for resources?

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National Science Foundation culture!

US Department of Energy


US Department of Labor

US Department of Commerce

National Institute of Standards & Technology

US Department of Education

US Department of Health and Human Services

US Department of Agriculture

Environmental Protection Agency

STEM Programs

STEM Education

STEM Research

Education, special needs, rehabilitation

Health, medicine, disease

Agriculture, rural areas, distance technology

What do the federal agencies fund?

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Search Strategy culture!

  • Pick the appropriate federal agency(s)

  • Pick 3-6 appropriate foundations

  • Develop relationships

  • Search with focus – direct to the agency or using a search engine

  • Constantly scan – ½ hour per day – lists, eNewsletters

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Search and Select culture!

Linda Mason, Ed.D.

Oklahoma State Regents for Higher Education