The Role of Team Leaders & Supportive Supervision in the Campaign

Presentation Transcript

National EPI

Permanent posts normally act as depots (vaccines, tallies, syringes & equipment) for temporary posts & mobile services
Posts should be open at convenient times and be accessible to the community
Community members should be involved in planning the posts: location and the times

Team Leader & Supervisor must facilitate the involvement of communities in campaign
Hospitalised children should also be immunised, except for those in incubators, oncology and pre-operatively
Team Leader must collate, double check & report the data to the supervisor on a daily basis
Team Leader must ensure proper management of vaccine stock, including cold chain
Team Leader must report AEFIs and provide emergency care, as appropriate
Team Leaders & Supervisors must to ensure that Consent Forms are distributed timeously to crèches & similar facilities

Administrative person at the Post

Social Mobilisation Person

Measles

The team holds a brief review of the day & readjusts the process and strategies. Learns from the day’s setbacks
Transfers the vaccines back into the fridge and enters all returned items onto their relevant stock cards
Totals the doses given per antigen (measles/polio/ Vit A/ deworming)
Double checks the totals daily and completes on the daily tally sheet
Gives the tallies to the Clinic coordinator /supervisor so as to ensure that each daily tally sheet is included on the daily summary sheets (keep copies to verify data)
Reports to supervisor/ coordinator, noting the main constraints & major achievements
Team Leader should praise the good work of team members

Supervision should ideally cover all levels: province, district, sub–district & facility
Campaign success will depend on work & motivation of supervisors
Same as general supervision

Focus on facility/ Immunisation Post supervision
Should be well planned: Pre & Intra campaign supervision
At least four weeks before the campaign, supervisors must pay visits to selected sites todetermine andensure state of readiness:

plan for stock delivery, cold chain capacity, waste disposal, consent forms, transport, Soc mob, IEC Material, personnel & teams, volunteers & their training etc. part of micro-planning

Supervision is an important part of the campaign
Districts/ sub-districts must identify supervisors for the campaign
Supervisors must be responsible for a specified number of facilities and must plan to visit all their posts during the campaign
Supervision must focus on Quality, Effectiveness & Safety
Supervisors must motivate, inspire and support teams
Promptly respond to the requirements and problems faced by teams
Ensure Community involvement and participation in planning & conducting the campaign
Motivate to senior managers for the resources
Support & facilitate involvement of other units, e.g. Transport, Education, DHIS, Health Promotion, etc

Supervisor needs transport – supplies & conduct visits
Should be at a higher level of authority: to arrange for additional stock, call for transport & act on bad behaviour
Should have a mobile phone and be accessible 24 hrs a day
Ability to motivate, inspire and support the teams
Must have good problem solving skills & sense of urgency to promptly respond to urgent demands
Able to work under pressure
Give praise where it is due
Be able to act as an effective link between higher and lower levels; giving feedback to each side as appropriate

Intra-Campaign: Ensure that each team is visited by second day of the campaign
Provide additional support & ensure well being and acknowledgement of volunteers

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