RAFSA AGM. 15 Jan 09. Aims of this AGM. Endorse Executive Committee Members. Approve annual accounts Inform the Membership of the need for Incorporation and the changes this will bring. Approve required changes to the RAFSA Constitution. Endorse dissolution of RAFSA IAW new constitution
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RAFSA AGM 15 Jan 09
Aims of this AGM Endorse Executive Committee Members. Approve annual accounts Inform the Membership of the need for Incorporation and the changes this will bring. Approve required changes to the RAFSA Constitution. Endorse dissolution of RAFSA IAW new constitution Endorse updated Membership Administration structure. RAFSA ECM – 15 Jan 09
Minutes of Last Meeting • No comments received VOTE NEEDED
Matters Arising • Membership requirements for Chartering RAFSA Yachts
Executive Committee • ADMIRAL - Air Marshal Sir Christopher Moran • COMMODORE - Gp Capt Steve Bailey • VICE COMMODORE - Wg Cdr Simon Crockatt • RC OFFSHORE - Wg Cdr Clive Blount • RC DINGHY - Wg Cdr Tom Whittingham • RC WINDSURFING - Gp Capt Nick Cox • HON TREASURER - Sqn Ldr Karl Mahon • HON SEC - Wg Cdr Neil Cummins • RC(SAFETY) - Sqn Ldr Brian Sadler • PRO - Wg Cdr Ron Ousby • HON MEMBERSHIP SEC - Sqn Ldr Martin Owen-Hughes • HON ASSOC MEMBERSHIP SEC - Wg Cdr Kim Garvey • DSB(RAF) - AVM (Rtd) Chris Davison • Sponsorship Advisor – Air Marshal (Rtd) Sir Dusty Miller VOTE NEEDED
Treasurer’s Report FY 06/07 Loss £492 FY 07/08 Profit £680 VOTE NEEDED
Registration and Incorporation of RAFSA as an Charitable Company Within definitions of Charities Act 2006
Changes within RAFSA • Charities Act 2006 – Change of Status? • Corporate Approach by RAF Sports Board towards Registration. • RAFSA to become Charitable Company under Charities Act 2006 – May 09. • Trustees Appointed from ECM • This will be last AGM.
Effect on Members? • No effect on Sailing Activities. • No need to ratify ECM (Now 3-yr cycle) • No need to approve Accounts (Trustees) • No need for AGM approval of Plans. • Annual Conference to replace AGM. • Increased use of OICs as Conduits to Members.
Role of OIC Sailing (1) • Understand and Communicate role of RAFSA in supporting Unit sailing activities & expeds. • Encourage newcomers to the sport and help progress talented sailors to highest level of competitive sailing.
Role of OIC Sailing (2) • Promote RAFSA Membership and Unit use of facilities & opportunities. • Act as link between RAFSA Trustees and Membership. • Support development of RAFSA’s longer-term strategy and goals.
Trustees • COMMODORE - Gp Capt Steve Bailey • VICE COMMODORE - Wg Cdr Simon Crockatt • RC OFFSHORE - Wg Cdr Clive Blount • RC DINGHY - Wg Cdr Tom Whittingham • RC WINDSURFING - Gp Capt Nick Cox • HON TREASURER - Sqn Ldr Karl Mahon • HON SEC - Wg Cdr Neil Cummins
Approval of required changes to the RAFSA Constitution • New Constitution VOTE NEEDED
Endorsement of Executive Committee decision to dissolve RAFSA • Sep 08 – Commodore writes to Stn Cdrs advising of RAFSA OIC Briefing and intent to incorporate RAFSA. Hon Sec follows up with email to unit PEd staff. • 21 Oct 08 - RAFSA OIC Briefing • Brief on intent & date of AGM • 12 Nov 08 – RAFSA Website updated with AGM details & outline incorporation proposals • 11 Dec 08 – RAFSA Website updated with constitution changes and resolution for dissolving RAFSA
Dissolution Resolution • THAT the decision to dissolve the Association and to transfer the undertaking, assets and activities of the Association to the new charitable company, the Royal Air Force Sailing Association (company no. to be added when the company is established), be approved and pursuant to the Constitution of the Association, the Executive Committee be authorised to take all necessary steps to dissolve the Association and effect the transfer of the undertaking, assets and activities on a date to be decided by the Executive Committee. VOTE NEEDED
Issue of Membership Cards • Divisions Nominate those authorised to Issue Membership Cards (Membership Administrators) • Common process for Membership Administrators • Membership Sec issues cards and batch numbers • Reduced detail contained on database, with original applications kept by Membership Sec for the new 2 year duration. • Could allow for some membership details to be made available through secure area of website
Honorary Membership VOTE NEEDED
AOB • Toe In The Water
DONM • RAFSA Conference • Sep/Oct 2009