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Lesson 3: Managing Computer Files. Storage Media. Hard drive USB flash CD/CDRW DVD/DVD-RW External hard drive Floppy. Browsing Through Files. Windows helps you store, locate, and manage user files on various disk drives and folders. Win XP. Win Vista. File Organization.

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storage media
Storage Media
  • Hard drive
  • USB flash
  • CD/CDRW
  • DVD/DVD-RW
  • External hard drive
  • Floppy
browsing through files
Browsing Through Files
  • Windows helps you store, locate, and manage user files on various disk drives and folders

Win XP

Win Vista

file organization
File Organization
  • Windows stores files in a flexible hierarchy with three basic levels
the my computer window win xp
The My Computer Window(Win XP)

Menu bar

Toolbar

Addressbar

Shortcuts to useful tasks and places

the computer window win vista
The Computer Window (Win Vista)

Addressbar

Toolbar

Shortcuts to locate files

Folder and Device list

changing the view win xp
Changing the View (Win XP)
  • You can display files and folders with various views

Tiles View

Thumbnails View

List View

changing the view win vista
Changing the View (Win Vista)
  • You can display files and folders with various views

Tiles View

Medium Icons View

List View

sorting files
Sorting Files
  • Sort your view of files in various ways
    • By Name
    • By Size
    • By Type
    • By Modified (Date)

Sort Menu – Win XP

Sort Bar – Win Vista

Sort Menu – Win Vista

working with folders
Working with Folders
  • Folders are electronic locations to store groups of related files
  • Create new folders whenever at any time
  • Windows 2000 and XP automatically create a My Documents folder
creating folders
Creating Folders
  • You can create new folders to build your own file system
  • You can create folders in the Documents folder, on a USB flash drive, etc.

Win Vista

Win XP

the folders panel win xp
The Folders Panel (Win XP)

The Address bar indicates the open folder

This Documents folder contains five folders

The right panel displays the contents of the selected folder

the folders panel win vista
The Folders Panel (Win Vista)

The Address bar indicates the open folder

The Folders panel displays a hierarchical view of the computer system

The right panel displays the contents of the selected folder

renaming files and folders
Renaming Files and Folders
  • Rename a file or folder after you have created it

A right-click on any filename displays the Rename command

You can also rename a file by clicking the name once, waiting about one second, and clicking again to select the name. You can then type a new name.

filename extensions
Filename Extensions
  • Three letters that follow most filenames
    • Extensions help Windows keep track of the program you used to create a file
    • You can set Windows to hide filename extensions

Tutor Meeting.doc

Filename

Extension

moving and copying files win xp
Moving and Copying Files (Win XP)
  • Copy and Paste method to copy files
  • Cut and Paste method to move files
moving and copying files win vista
Moving and Copying Files (Win Vista)
  • Copy and Paste method to copy files
  • Cut and Paste method to move files
selecting files
Selecting Files
  • Use (Ctrl) and (Shift) to move and copy multiple files

Use (Shift) to select adjacent files

Use (Ctrl) to selectnon-adjacent files

deleting files
Deleting Files
  • Deleted files and folders from hard disks are placed in the Recycle Bin
  • Retrieve files and folders from the Recycle Bin to "undelete" them.

Files and folders deleted from USB flash drives and floppy disks are not placed in the Recycle Bin! They are deleted permanently.

restoring files and folders
Restoring Files and Folders
  • Open the Recycle Bin to restore (undelete) its contents
  • Restore individual items too

Win Vista

Win XP

office suite applications
Office Suite Applications
  • Word
  • Excel
  • PowerPoint
  • Access
  • Outlook
  • Publisher
  • OneNote

These applications feature the Ribbon

the ribbon
The Ribbon
  • Replaces the menu bar and toolbars
    • A visual menu
    • Makes hard-to-find commands easier to locate

Quick sizing buttons

Office button

Title bar

Ribbon

Ribbon tab

Command group

contextual tabs
Contextual Tabs
  • Appear when you select specific objects
    • Provide additional commands for the object
live preview
Live Preview
  • Allows you to see changes before applying a command
galleries
Galleries
  • Display the various options without the need to scroll a narrow drop-down list
the office menu
The Office Menu
  • Replaces the old File menu on menu bars
the quick access toolbar
The Quick Access Toolbar
  • Customizable buttons
getting help
Getting Help
  • The Help button
  • Table of Contents search
  • Finding commands from old versions
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