EVENT PLANNING FOR CAMPUS EMS National Collegiate EMS Foundation Conference February 21-23, 2003 Mark Milliron, M.S. M.P.A. Penn State University email@example.com http://www.psu.edu/dept/ems/documents/events.ppt
OBJECTIVES • Understand your campus needs, risks, resources; • Planning for different types of events; • Customer service; • Collaboration.
Campus Risk Assessment • Conduct a campus risk assessment http://www.psu.edu/dept/ems/documents/risk.htm
Risk Questions • What is the nature of the event? • How many spectators and participants will attend? • What historical information do you have regarding this event or events of this type? • What type of spectators are likely to attend this event and do they have any unusual characteristics that may increase the risk of illness or injury? • What are the characteristics of the participants of this event?
Risk Questions • Are there any extremes of temperature or humidity that could affect people attending the event? • What time of day or night is the event, and how will this affect risk and available resources? • What is the duration of the event? • What is the location of the event and what impact will it have?
Risk Questions • What facilities are available at or near the site of the event to be used as a place to treat potential patients? • If on-site facilities are needed, do these facilities have adequate temperature control, lighting, and other utilities? • What type of communication will be needed by the staff working the event to communicate between themselves, to other health and safety personnel, and to the event participants if required?
Risk Questions • Do any of the characteristics of the event indicate that the normal EMS system will not be able to respond to the potential volume of patients, or will be restricted in their access to a patient at the event? • What staff and equipment are available or needed at the event? • What is the turnaround time for emergency units transporting patients from the event to the hospital, and back to the event site?
Resources • Policies, regulations • Available personnel • Qualifications of personnel – BLS, ALS • Facilities • Communications • Equipment • Transport • Mutual aid
Policies & Regulations School: http://guru2.psu.edu/policies/ADG04.html Regional/State: CT, IO, NY, OR, PA, WI Jaslow, D, et. al. Characteristics of state legislation governing medical care at mass gatherings. Prehospital Emergency Care. 1999;4:316-320. Legal Issues http://www.psu.edu/dept/ems/documents/caselaw.htm
Personal Equipment Personal Safety!
Mutual Aid • Transport services • Police/Security • Events Staff • Athletic Trainers • Others?
Collaboration • Intercollegiate Athletics • Police/Security • Event Planners/Staff • Concert Promoters • Ushers • Medical Facilities • Other support services
Customer Service Who are your customers?