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Managing Community Facilities Lynn Molleson and David Henderson, COSS Advisors

Managing Community Facilities Lynn Molleson and David Henderson, COSS Advisors Hannah MacSween Muir of Ord Development Manager. Mission Driven Approach to Facilities Management.

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Managing Community Facilities Lynn Molleson and David Henderson, COSS Advisors

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  1. Managing Community Facilities Lynn Molleson and David Henderson, COSS Advisors Hannah MacSween Muir of Ord Development Manager

  2. Mission Driven Approach to Facilities Management A strategic approach to managing your asset with the aim of using your asset as a tool to deliver your organisation’s mission, vision and objectives and to uphold your organisation’s values.

  3. Setting your Building in Context • Why do you own the building? • What role will/does it play in delivering your mission and achieving your vision? • What other activities do you deliver?

  4. Meanwhile management -over the last 4 years Ambition to develop a community hub with a creative arts focus from saved Rockfield School in Oban: • Setting up a pay-for car park and a charity shop to generate an income • Using huts in the playground to build up the supporters and volunteers, engaging people in grant-funded activity. • Developing and honing the local services for the community • Raising the massive funds needed for the capital redevelopment work • Learning how to manage the staff and the volunteers. https://www.therockfieldcentre.org.uk/

  5. Meanwhile Management – TullibodyCivic Centre • Tullibody Community Development Trust, formed as a SCIO in 2017 from the Save our Park action group. • The 1950s built Civic Centre, local park and car park were threatened with closure and sale. • The TCDT negotiated a peppercorn lease with the local council in late 2018 to use the Civic Centre. • They have secured SLF Stage 1 funding for a full redesign of the centre and are negotiating an asset transfer for the full title. • This meanwhile use has allowed them to build up an income from rental, learn how to manage the building and respond to local needs – opening the centre at weekends and in the evening for events and classes. We are now taking bookings online and spaces are filling up quickly – if you want to book a room please go to: http://tullibodycdt.org.uk/book/

  6. Managing an asset is not without risk Who is legally responsible for managing risk? You Are! It’s the responsibility of directors/trustees.

  7. Managing Risk • Risk - the potential that a chosen action/activity (including inaction) will lead to a loss (an undesirable outcome) • Risk assessment - process of identifying all the factors, events, and situations which could present risk • Riskanalysis - the process of sorting, scoring and ranking the identified risks as the basis for making informed and responsible decisions about how to handle them • Risk management - processes, including development strategies and methods to avert or minimise these risks, and take steps to avoid further risk.

  8. Managing Risk • Requirement of charity/company law: • charities – if accounts audited must have Risk Management Statement • incorporated charities must have a description of principal risks in annual review • Legal requirement – 5 or more employees you must have a health and safety policy and risk assessment • Legal defence • Requirement of funders • Can be a really useful exercise in terms of asset management.

  9. Managing Risk – Types of Risk

  10. Managing Risk – Risk Assessment

  11. Module 6 – An Overview of Facilities Management

  12. Module 6 – An Overview of Facilities Management For each of these tasks set down clearly… • What is required • Who will arrange it • Who will do it • Staff/volunteer or contractor?

  13. Financial Systems & Management

  14. What Else Does Module 6 Cover? • Environmental management • Growth strategies – 44% of third sector income is from selling goods and services (SCVO, 2017) • Organisational capacity and development • Key Performance Indicators • Measuring social impact.

  15. Managing, Maintaining & Sustaining Additional resources: • Keystone: https://scvo.org.uk/running-your-organisation/keystone • HSE community halls checklist: http://www.hse.gov.uk/voluntary/village-halls.htm • First Aid: http://www.hse.gov.uk/firstaid/legislation.htm • Church of Scotland: http://www.churchofscotland.org.uk/__data/assets/pdf_file/0017/3248/priority_handbook.pdf • Employers: https://www.healthyworkinglives.scot/Pages/default.aspx • Fire safety: https://www2.gov.scot/Topics/Justice/policies/police-fire-rescue/fire/FireLaw/GeneralGuidance • Safeguarding: http://www.slcvo.org.uk/Community-Toolkit/ctoolkit?PageName=People-Management/working-with-children-and-vulnerable-adults.htm • Licensing: http://www.slcvo.org.uk/Community-Toolkit/ctoolkit?PageName=Resource-Management/licensing-for-alcohol.htm

  16. Thank You

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