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Disaster Assistance Made Easy

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  1. Disaster Assistance Made Easy • Individual Assistance • Hazard Mitigation • Fire Management Assistance Grant Program (FMAGP) • Public Assistance

  2. Individual Assistance(IA)

  3. Individual Assistance Sequence of Delivery Voluntary Agencies Emergency Food, Shelter, Clothing, Medical Needs Insurance (Homeowner, National Flood Insurance Program) Applicants May Be Referred to any or all of the below FEMA Housing Assistance Personal Property FEMA/State Other Needs Assistance (ONA)

  4. FEMA Housing Assistance Not Income Dependent • Can Receive Award in More than One Category • Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers) • Repairs (Up To $5,400) • Replacement (Up to $10,900 towards a new home) • Permanent Housing Construction

  5. Personal Property Income Dependent FEMA Screens Applicant’s Income • Eligible for SBA Loan • Loan for Personal SBA Property • Low interest loans for owners or renters for up to $40,000 • Not Eligible for SBA Loan • FEMA/State Other Needs Assistance (ONA) • Personal Property • Transportation • Moving & Storage • Group Flood Insurance

  6. FEMA/State Other Needs Assistance (ONA) • Not Income Dependent • Medical Expenses • Dental Expenses • Funeral Expenses • Other Disaster Created Needs

  7. Unmet Needs Unmet Needs Voluntary Agencies to assist other needs Voluntary Agencies to assist other needs Individual Assistance Sequence of Delivery Voluntary Agencies Emergency Food, Shelter, Clothing, Medical Needs Insurance (Homeowner, National Flood Insurance Program) Applicants May Be Referred to any or all of the below FEMA/State Other Needs Assistance (ONA) FEMA Housing Assistance Personal Property Not Income Dependent Income Dependent Not Income Dependent Can Receive Award in More than One Category • Medical Expenses • Dental Expenses • Funeral Expenses • Other Disaster Created Needs FEMA Screens Applicant’s Income 1. Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers) 2. Repairs (Up To $5,400) 3. Replacement (Up to $10,900 towards a new home) 4. Permanent Housing Construction Not Eligible for SBA Loan Eligible for SBA Loan If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency Liaison FEMA/State Other Needs Assistance (ONA) SBA Loan for Personal Property Low interest loans for owners or renters for up to $40,000 • Personal Property • Transportation • Moving & Storage • Group Flood Insurance Further housing assistance beyond the scope of FEMA’s programs will be provided based on income If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency Liaison Unmet Needs Voluntary Agencies to assist with further Real Property needs if applicant is not eligible for a loan SBA Loan for Real Property Homeowner loans up to $200,000 * Maximum Individual and Household (IHP) Amount is $28,200

  8. Hazard Mitigation

  9. Hazard Mitigation Grant Program (HMGP) • Purpose: Natural Hazard Mitigation Projects • 44CFR Section 206.430-440 • Funding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%) • Competitive (within the state of Idaho) • Idaho usually requests program on statewide basis. • Contact State Hazard Mitigation Officer for additional information (Dave Jackson)

  10. Hazard Mitigation Grant Program (HMGP) • Purpose: Natural Hazard Mitigation Projects • 44CFR Section 206.430-440 • Funding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%) • Competitive (within the state of Idaho) • Idaho usually requests program on statewide basis. • Contact State Hazard Mitigation Officer for additional information (Dave Jackson)

  11. Hazard Mitigation Grant Program (HMGP) Eligibility • State and Local Governments. • Private Non-profit organizations or organizations that own or operate a non-profit facility as defined in section 206.221e. • Tribal Governments • State can limit eligibility to impacted area • Applicants must be covered by FEMA approved all-hazard mitigation plan as indicated in 44CFR section 201.6

  12. Fire Management Assistance Grant Program (FMAGP)

  13. Used for the mitigation, management, and control of fires on publicly or privately owned forests or grasslands, which threaten such destruction as would constitute a major disaster • 75/25 cost share between Federal and State • Implemented on an expedited basis • State must demonstrate total eligible costs for a declared fire ($100k per fire) meet or exceed individual or cumulative fire cost threshold ($500k state threshold)

  14. FMAGP Eligible Costs • Field Camps • Equipment use • Repair and Replacement • Tools • Materials and Supplies • Mobilization and Demobilization activities

  15. Public Assistance(PA)

  16. Public Assistance • The Public Assistance Program provides Federal and State reimbursement assistance for the repair, replacement, or restoration of disaster damaged publicly owned and certain private non-profit facilities • FEMA has implemented changes to the Program which involve streamlining the inspection/review process and providing a focus on customer service

  17. The Public Assistance Process Disaster Event State Funding Declaration Applicant PDA Applicant's Briefing Complete Project Worksheets Submission of Kickoff Request Meeting

  18. Facility Applicant Work ELIGIBILITY Cost

  19. Eligibility Eligible APPLICANTS include: • State government agencies • Local governments • Indian Tribal governments • Certain Private Nonprofit organizations Reference page 37 Public Assistance Policy Digest

  20. Eligibility Eligible FACILITY criteria: • be responsibility of eligible applicant • be located in designated disaster area • not under specific authority of another Federal agency • be in active use at the time of the disaster Reference page 39 Public Assistance Policy Digest

  21. Eligibility Eligible COST criteria: • reasonable and necessary to accomplish work • comply with Federal, State, & local requirements for procurement • reduced by all applicable credits (i.e. insurance, salvage)

  22. Types of Eligible Work Emergency Work Permanent Work

  23. Emergency Work • Debris Removal • Emergency Protective Measures

  24. Permanent Work • Road and Bridge Systems • Water Control Facilities • Public Buildings/Equipment • Public Utilities • Other (Parks, Recreation)

  25. Special Considerations • Are issues that must be reviewed before federal grant money can be obligated to repair or restore damaged facilities. • These considerations include, but are not limited to, insurance, hazard mitigation, historic issues and environmental issues.

  26. 404 Section 406 Section Hazard Mitigation for eligible Public Assistance Program damages for damages within the community in general

  27. 404 Section Section Pre-disaster Disaster damage 406 Larger culvert with concrete wing-walls New upstream retention pond Hazard Mitigation Scenario

  28. Cost Criteria: Large and Small • Small projects = $60,899 and below • Large project = $60,900 and above

  29. What Are The Timelines? Requesting Assistance • Submit Request for Public Assistance within 30 days of date of disaster designation • Project information submitted within 60 days of Kickoff Meeting • FEMA will take action on granting funds within 45 days of receiving all information for that project • Subgrantee may appeal FEMA’s decision with 60 days of notification of decision

  30. What Are The Timelines? Completing Work • Debris removal ……..6 months • Emergency work……6 months • Permanent work……18 months

  31. Application Forms • Request for Public Assistance • W-9 • State Vendor Enrollment Form-Idaho Electronic Payment Form (Electronic Funds Transfer Authorization) • Designation of Applicant Agent

  32. Documentation • Document everything! • Existing systems may be sufficient • Maintain records at least three years after closeout

  33. Types of Documentation • Completed timesheets • Purchase orders and invoices • Contracts • Equipment records • Fringe benefit information

  34. Additional Resources • Public Assistance Handbook – FEMA 323 • Public Assistance Guide – FEMA 322 • Public Assistance Policy Digest – FEMA 321 • FEMA web page at www.fema.gov • Section 406 of Stafford Act • 44 Code of Federal Regulations • Your Area Field Officer

  35. Idaho Bureau of Homeland SecurityContactsPhone: (208) 422-3040, Fax: (208) 422-3044 • Don Taylor, Disaster Recovery Manager, Public Assistance/FMAGP, dtaylor@bhs.idaho.gov • Cherylyn Murphy, Individual Assistance Program Manager, cmurphy@bhs.idaho.gov • David Jackson, Hazard Mitigation Program Manager, djackson@bhs.idaho.gov