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Secure Email with ZixCorp - PowerPoint PPT Presentation


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Secure Email with ZixCorp Iowa Division of Banking What is ZixCorp Secure Email? ZixDirect – Delivers encrypted email to an individual user mailbox Zix Portal - Stores the encrypted email until it expires and is then destroyed You must have Java Runtime installed on your computer.

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secure email with zixcorp

Secure Email with ZixCorp

Iowa Division of Banking

what is zixcorp secure email
What is ZixCorp Secure Email?
  • ZixDirect – Delivers encrypted email to an individual user mailbox
  • Zix Portal - Stores the encrypted email until it expires and is then destroyed
requirements for use
You must have Java Runtime installed on your computer.

Your browser must be able to support a Java Applet.

You must register your email address on ZixCorp.

You must have an internet connection.

You must register your email address on ZixCorp.

Requirements for use

ZixDirect

Zix Portal

zixdirect
ZixDirect
  • Encrypted email will be delivered to your regular mailbox. The encrypted content will be displayed as a html attachment.
slide7

Open the Attachment

someone@idob.state.ia.us

banker@statebank.com

java applet
Java Applet
  • Your browser will open and try to load a Java Applet.
  • If you don’t have Java installed, you will need to install it.
  • Once you install it, you will not have to install it again.
slide11

Your screen might look like this if you do not have Java. You will want to follow the prompts to install Java.

slide14

Click to Accept

Typical is Selected

Then Click Next

Click Next

Installation of Java

Java is installed!!

set up account
Set up Account
  • If you do not have an account set up, you will be asked to create one.
  • Remember your password for future secure emails.
slide17

Click Register Password

nnnnnnnn

nnnnnnnn

slide18

Your password is registered.

Now you should check your inbox to confirm your registration and activate the account.

slide20

Your account is now active.

You can now go to your other open window and click on “read your message.”

Or, open the attachment in your email again.

read your message
Read your Message
  • You have to enter your password before you can read the message.
  • You can also Forward or Reply to the message with another secure message.
slide23

Click to view your message

You have to enter your password.

Click on “Remember my password” to avoid this screen in the future.

slide27

Click Add Attachments

Click Open

example.doc

slide30

You have just sent a reply with a secure email. You can either return to the message, or close the window.

java applet is not able to load correctly
Java Applet is not able to load correctly
  • Some email clients will not open the Java Applet correctly (i.e. Outlook Express)
  • There will be an option to resend the message as a link after you open the original attachment.
  • Follow the prompts to view your message.
slide32

Open the Attachment

someone@idob.state.ia.us

banker@statebank.com

slide33

Click Resend Message

There is a problem with the browser loading the Java Applet.

slide34

Your request was sent.

Now you should check your inbox to receive another email.

slide35

Click on Unique Link

someone@idob.state.ia.us

banker@statebank.com

slide36

Click Submit Password

nnnnnnnn

nnnnnnnn

My favorite password

slide37

You can now view your message using the Portal.

You may Reply or Forward just like normal email.

zix portal
Zix Portal
  • The “Portal” is the web site that enables you to send secure email to the IDOB.
  • You must have an individual password protected account set up on the Zix Portal.
slide42

Can’t remember your password? Create a new one.

If you don’t have an account set up, you must register for a new account.

If you have an account, enter your password and login.

slide43

Click Submit Password

banker@statebank.com

nnnnnnnn

nnnnnnnn

My favorite password

slide44

Go to your email account.

You must click on a link to confirm your account on the portal.

slide47

Click Log In

banker@statebank.com

nnnnnnnn

slide49

Attach Files if desired

You must type in an IDOB employee’s address

Click send when your message is ready.

slide50

Your email was sent.

Now you can log out or send another secure email.

conclusion
Conclusion
  • If you encounter any problems while trying to receive or send your secure emails, please contact the IDOB
    • support@idob.state.ia.us
    • http://www.idob.state.ia.us/bank/docs/howtorus.asp