elizabeth gutting jennifer russell and shannon schmidt l.
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Elizabeth Gutting, Jennifer Russell, and Shannon Schmidt. Hitting a Homerun with Attendance. About Our School. Public charter school in Baltimore City Fourth year of operation Serving 524 students Began as K-4 in 2005, Currently K-7 Demographics: FARMS: 80% ESOL: 15% SPED: 10%.

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about our school
About Our School
  • Public charter school in Baltimore City
  • Fourth year of operation
  • Serving 524 students
  • Began as K-4 in 2005, Currently K-7
  • Demographics:

FARMS: 80% ESOL: 15%

SPED: 10%

today s objectives
Today’s Objectives
  • We will share strategies that successfully helped PPPCS meet attendance targets for the 2007-2008 school year.
  • We will brainstorm ideas for group and individual incentives to improve attendance.
why is attendance important
Why is attendance important?
  • Impacts student achievement
  • Impacts school climate
  • Helps determine AYP—must not be significantly less than 94%
how can we improve attendance
How Can We Improve Attendance?
  • Establish Attendance Committee made up of teachers, staff & administrators (11/07)
  • Meet monthly to analyze attendance data
  • Establish individual & group incentives
  • Establish individual & group interventions
  • Make learning fun so students want to come to school!
committee s role
Committee’s Role
  • Maintain attendance bulletin board in a highly visible place
  • Organize monthly class attendance incentives
  • Organize monthly individual attendance incentives
  • Train & assist teachers with maintaining late logs
  • Participate in monthly ACT Meetings (Action Collaboration Team)
teachers role
Teachers’ Role
  • Teachers maintain a “Late Log”
  • Teachers send home a letter discussing attendance and lateness
  • Teachers refer students to SST based on attendance
  • Teachers are “hooked” in competition and encourage attendance in their classes
administration s role
Administration's Role
  • Office staff maintains attendance records and provides monthly attendance reports
  • Office staff phones families whose students miss 3 or more days in a row
  • Principal holds attendance hearings with families of students who miss 5 or more days
  • Administrative team provides monthly attendance updates to the Board, Parent Organization, and SIT Team
  • Attendance is considered in Student Support Team meetings
  • Administration provides coverage for an additional planning period for the teacher whose class is the weekly winner for best attendance
school wide incentives the benefits
School-Wide Incentives:The Benefits


  • The power of peer pressure
  • Positive reinforcement
  • Build upon group affiliation (i.e. Homeroom, Classroom, Team, Grade)
school wide incentives examples
School Wide Incentives:Examples
  • Beach Party
  • Teachers vs. Students Kickball
  • Cookies and Cocoa
  • Game Day Barbeque
  • March Madness
  • Take Me Out to the Ballgame
monthly individual incentives
Monthly Individual Incentives

Individual Rewards

    • Rewards those students who have perfect attendance
    • Positive Reinforcement
  • NUT cards: No Uniform Today
  • Candy bags
  • Certificates & Trophies
  • Bike Raffle
individual interventions
Individual Interventions
  • Office staff phones families whose students miss 3 or more days in a row.
  • Attendance hearings for families with 5 or more absences.
  • Attendance is considered in Student Support Team (SST) meetings.
  • Attendance referrals made for students with 10 or more absences.
  • Monthly attendance updates at Board Meetings, ACT (Action Collaboration Team) Meetings, HOPPP (Hands on Patterson Park Public) Meetings
what about lateness
What About Lateness?
  • Lateness is considered in attendance prizes and initiatives.
  • Late logs: teachers add up minutes of instructional time missed.
  • Excessive lateness letters sent home to parents.
  • Teachers refer students to principal for conference regarding pattern of lateness.
  • Office staff experiences problems with recording data and pulling reports
  • Families do not show up to school-level hearings
  • Coordinating committee efforts and parent group efforts
  • Maintaining incentive funds
  • Continually analyzing data
break out
Break Out
  • Is there an emphasis on attendance in your school?
  • How could attendance be better emphasized at your school?
  • What would be the roadblocks in creating more attendance awareness?