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Wide Area Workflow (WAWF). E-Business/SPS Joint Users’ Conference November 15-19, 2004 Houston, TX. Wide Area Work Flow Topics . Contracting Officer Role Regulatory Enablers Users WAWF Process Benefits. Wide Area Work Flow . What is WAWF?

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wide area workflow wawf

Wide Area Workflow(WAWF)

E-Business/SPS Joint Users’ Conference November 15-19, 2004Houston, TX

slide2

Wide Area Work Flow Topics

  • Contracting Officer Role
  • Regulatory Enablers
  • Users
  • WAWF Process
  • Benefits
slide3

Wide Area Work Flow

  • What is WAWF?
  • A transaction system, supporting a distinct part of the procurement lifecycle, from:
  • Submission of Electronic Invoice
  • Thru Invoice Inspection & Acceptance Action
  • To Electronic Payment Receipt
slide4

Invoice &

Receiving Report

EDA

DAAS

CCR

Wide Area Work Flow

How Does A Contracting Officer’s Role Impact WAWF?

Vendor

Vendor

EDI

DEBX

Vendor

FTP

Vendor

web

Vendor

EDI

WAWF

SPS

slide5

Wide Area Work Flow

How Can A Contracting Officer Support WAWF?

On All Your Contracts - Include DFARS Clause 252.232.7003 (Electronic Invoicing & Use of WAWF)

Organize CLINs to identify all end-items, at CLIN or Sub CLIN level

slide6

Wide Area Work Flow

What are WAWF’s Regulatory Enablers?

FAR 2.101 – “Signature”

FAR 4.5 – Electronic Commerce in

Contracting

FAR 53.105 – Computer Generation

slide7

Wide Area Work Flow

  • Who’s Using WAWF Now – Nov 04?
  • Over 72,537 Active Government User (by role)
    • Army, Navy, Air Force, Marine Corps
    • Multiple Defense Agencies (i.e. DFAS, DCMA, DISA, DCAA, DLA)
  • Over 21,748 Active Vendors (by role)

New WAWF Users Added Daily

slide8

Wide Area Work Flow

  • What Does WAWF Provide?
  • Submission of Electronic Invoice & Receiving Report Data via:
    • Web
    • EDI
    • FTP
  • Visibility of End to End Process Points
  • Electronic Payment Requests
slide9

EDA

Wide Area Work Flow

Electronic Invoice & Receiving Report Data Submission

Vendor

Invoice &

Receiving Report

Vendor

EDI

DEBX

Vendor

FTP

Vendor

web

Vendor

EDI

WAWF

Email notice sent to workflow user

DAAS

CCR

slide10

DEBX

Invoice &

Receiving Report

Invoice &

Receiving Report

SIGN

REJECT

DAAS

CCR

EDA

WAWF

Wide Area Work Flow

Process Points

Vendor

Vendor

EDI

Vendor

FTP

Government

Workflow Users

-Inspectors

-Acceptors

-Certifiers

Vendor

web

Vendor

EDI

Email notice sent to workflow user

slide11

Invoice &

Receiving Report

DAAS

CCR

EDA

Wide Area Work Flow

Electronic Payment Request

Vendor

Vendor

EDI

DEBX

Entitlement

Systems

Vendor

FTP

Government

Workflow Users

-Inspectors

-Acceptors

-Certifiers

  • MOCAS
  • SAMMS
  • One Pay
  • CAPS
  • IAPS
  • BSM

Vendor

web

Vendor

EDI

Invoice &

Receiving Report

SIGN

REJECT

WAWF

View Only Users

-Contracting

Officer

-Payment Clerks

Invoice &

Receiving Report

View

Accounting

Systems

UID Registry

  • ACMS
  • SABRS
  • eBiz

Email notice sent to workflow user

slide12

Wide Area Work Flow

What Benefits Do WAWF Users Receive?

Reduces Interest Penalties

Increases Timely Payments

Increases Vendor Discounts Offered

Decreases Document Error Rate

Offers Paperless Environment

slide13

Wide Area Work Flow

    • What’s Industry Reaction To WAWF?
  • Boeing
  • "This collaborative environment helps accelerate the payment process, eliminates manual data entry, reduces DD 250 errors and improves the contract reconciliation process for purposes of contract closeout."
  • Lockheed Martin
  • “EDI submissions to WAWF from our SAP application achieved a 2-day improvement over the paper process cycle. Instant visibility of rejected invoices saved 1-2 weeks in the re-submittal process.”
  • Rockwell Collins
  • “This is an exciting new initiative for Rockwell Collins, DCMA, and the WAWF team resulting in a paperless process that reduces assets, provides strong benefits to the business cash flow, speeds shipments, reduces processing times, and improves quality of the DD250 submissions.”
slide14

Wide Area Work Flow

Want More WAWF Information?

https://wawf.eb.mil

(Production)

www.wawftraining.com

(Web-based Training)

https://wawftraining.eb.mil

(Hands-on Training)

www.dcma.mil

(click on e-Invoicing)