GDPR Audit - GDPR gap analysis cost Data Protection People

1. GDPR AUDIT - GDPR GAP ANALYSIS COST | DATA PROTECTION PEOPLE We offer a range of high level GDPR Audits & GDPR Gap Analysis to test compliance with data protection laws and standards. Contact us today.

2. OVERVIEW OF GDPR AUDIT AND GAP ANALYSIS What is a GDPR Audit? A GDPR audit is a structured review of an organization’s data protection practices, policies, systems, and processes. Its primary aim is to assess the level of compliance with GDPR requirements and ensure that all personal data is processed lawfully, transparently, and securely. The audit typically examines: Data governance structures Legal bases for processing personal data Record-keeping practices Security measures and breach response protocols Procedures for managing data subject rights Training and awareness programs What is a GDPR Gap Analysis? A GDPR gap analysis is a targeted assessment designed to identify specific areas where an organization falls short of GDPR compliance. Unlike a full audit, which provides a comprehensive compliance picture, a gap analysis focuses on highlighting deficiencies and risks that need immediate attention. Key elements include: Mapping existing data processing activities Evaluating current policies and procedures Comparing actual practices to GDPR requirements Recommending remediation actions Why Conduct an Audit or Gap Analysis? Conducting a GDPR audit or gap analysis helps organizations: Understand their current compliance status Minimize the risk of data breaches and regulatory fines Prioritize areas requiring urgent improvement Demonstrate accountability to stakeholders and regulators Build trust with customers, clients, and partners

3. SCOPE OF A GDPR GAP ANALYSIS The scope of a GDPR gap analysis typically covers the following key areas: 1. Data Mapping and Inventory Identification of all personal data your organisation collects, stores, processes, and shares Classification of data by type, sensitivity, source, and storage location Mapping data flows across departments, systems, third parties, and jurisdictions 2. Legal Basis for Processing Reviewing how lawful bases (e.g. consent, contractual necessity, legitimate interest) are determined and recorded Assessing whether current processing activities meet the requirements of the lawful basis claimed Ensuring appropriate consent mechanisms and documentation are in place 3. Data Subject Rights Evaluation of policies and procedures for managing data subject access requests (DSARs) Review of how rights such as rectification, erasure, objection, restriction, and data portability are facilitated Assessment of response times, tracking, and staff training in handling requests 4. Policies and Procedures Examination of data protection policies, privacy notices, retention policies, and internal procedures Assessment of version control, accessibility, and staff awareness Ensuring documentation reflects actual practices and GDPR requirements 5. Risk Management and DPIAs Review of how Data Protection Impact Assessments (DPIAs) are conducted for high-risk processing Identification and prioritisation of data protection risks Evaluation of mitigation strategies and incident response planning 6. Security and Breach Management Assessment of technical and organisational measures for data security Review of breach detection, reporting, and investigation processes Evaluation of staff awareness and breach response readiness 7. Third-Party Processors and Data Sharing Review of contracts with processors and data-sharing agreements Evaluation of due diligence processes for selecting and monitoring third-party vendors Ensuring proper safeguards are in place for international data transfers 8. Governance and Accountability Examination of roles and responsibilities (e.g. Data Protection Officer, senior management oversight) Evaluation of training programs, audit trails, and evidence of compliance Assessment of how accountability is demonstrated throughout the organisation

4. DELIVERABLES AND REPORTING Below are the typical deliverables included in a GDPR gap analysis report: 1. Executive Summary High-level overview of findings, risks, and recommended next steps Summary of compliance status across core GDPR areas Designed for senior management and board-level stakeholders 2. Detailed Gap Analysis Report In-depth assessment of your organisation's current GDPR posture Section-by-section breakdown aligned with GDPR articles and principles Clear identification of compliance gaps and associated risks 3. Risk Register Tabulated record of identified risks with severity ratings (e.g., high, medium, low) Explanation of risk impact and likelihood Helps prioritise remediation efforts based on risk exposure 4. Action Plan and Recommendations Practical, step-by-step guidance to close identified gaps Assignable actions with suggested timeframes and resource requirements Structured roadmap to full compliance 5. Data Processing Inventory (if applicable) Structured record of personal data assets, processing activities, and data flows Categorisation by data type, lawful basis, retention schedule, and location Supports Article 30 Records of Processing Activities (RoPA) requirements 6. Policy and Document Review Summary Audit of key GDPR-related policies such as privacy notices, data retention, and breach procedures Comments on compliance adequacy and suggestions for revision or development May include draft policy templates or improvement suggestions 7. Staff Awareness and Training Insights Review of training materials and awareness levels across the organisation Recommendations for closing knowledge or procedural gaps Optional inclusion of training support or e-learning tools 8. Optional Presentation or Debrief Session Interactive session with stakeholders to present findings and next steps Opportunity for Q&A, clarification, and strategic planning Supports organisation-wide understanding of data protection responsibilities

5. CONTACT US The Tannery, 91 Kirkstall Rd, Leeds, LS3 1HS United Kingdom info@dataprotectionpeople.com https://dataprotectionpeople.com/service/gdpr-audits/ 0113 869 1290