Tips for Communicating With Event Vendors

1. Tips for Communicating With Event Vendors www.channelaudiogroup.com Event Planning Tips

2. www.channelaudiogroup.com Event Vendors • Depending on the type of event you are planning, you will need to utilize various types of event vendors to bring your vision to life • Juggling communication with all of your vendors can be tricky and downright daunting • It is critical that everyone involved with your event is on the same page • Here are some straightforward steps you can take to ensure that your event goes without a hitch and all of your vendors deliver precisely what you need them to

3. Steps to Guarantee Successful Communication with Vendors

4. www.channelaudiogroup.com You Are in Control As an event planner—you are the person in charge of the event's success • Make sure to do extensive research on what your event requires • Don't allow vendors to dictate the services you are requiring • You should lean on your vendors for valuable advice • You do not need to be an expert on all of your rental equipment, but you should know enough to communicate what you need

5. www.channelaudiogroup.com Pick One Mode of Communication Try to stick to ONE form of communication with all of your event vendors For example, at Channel Audio, we prefer to handle all communication via email • It is imperative that you communicate professionally • Set the tone for communication with your vendors from the initial consultation • Prompt, efficient, and professional communication is beneficial for everyone involved

6. www.channelaudiogroup.com Prepare a Detailed Schedule for Day Of Everyone involved with servicing your event needs to be on the same page regarding the day's schedule • It is critical that you stress prompt timing with your vendors • Stagger load-in times with your vendors • Don't be afraid to ask vendors how long it will take them to set up their equipment

7. www.channelaudiogroup.com Make Sure You Practice Fair Business Keep in mind that many event services require a particular level of expertise that can't be found anywhere Your vendors need to make a profit to stay in business, and it is better for everyone if all parties involved are fairly compensated If you haggle a vendor down too low, you risk them not wanting to work with you again • Remember, you are building long-term relationships

8. www.channelaudiogroup.com Follow-Up After the Event • It can be incredibly useful to follow up with your vendors and discuss the success of the event • A vendor might have some valuable suggestions • You can communicate to the vendor how satisfied or not you were with their services • Your communication style and tone can set the bar for how vendors interact with you in the future