1 / 7

3 Steps to Guarantee a Successful Load In & Load Out

There is an extensive amount of coordination that is needed to ensure an event runs smoothly. With all of this, it is often easy to overlook one of the more basic but important factors of the process - load in and load out.<br><br>Read more at https://www.channelaudiogroup.com/audio-rentals

ChannelAudio
Download Presentation

3 Steps to Guarantee a Successful Load In & Load Out

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Event Planning Tips 3 Steps to Guarantee a Successful Load In & Load Out 3 Steps to Guarantee a Successful Load In & Load Out www.channelaudiogroup.com

  2. Load In and Load Out ➔ There is an extensive amount of coordination with your AV provider that is needed to ensure the event runs smoothly ➔ It is easy to overlook one of the more basic but important factors of the process - Load In & Load Out ➔ All the vendors, from catering to decorators, to performers and lighting specialists, will need to load in and load out ➔ In order to keep that process problem-free, there are some things you should be sure to be aware of ahead of time www.channelaudiogroup.com

  3. 3 Steps to Guarantee a Successful 3 Steps to Guarantee a Successful Load In Load In & & Load Out Load Out

  4. Step 1:Know the Venue Before load in have the following questions answered by your vendors: ● When will the venue be available to begin the load in process? ● Is this a union venue? If it is, union members must be used to load and unload. ● Is there a dock for loading in equipment? ● How many trucks can the dock accommodate at once? ● How far is the loading dock from the event space? ● Is there a space nearby for trucks to park if they need to hold while another vendor clears out? If the dock is unavailable, a vendor will have to circle back which can be costly and extremely inefficient. www.channelaudiogroup.com

  5. Step 2:Know What the Vendors Need Ask each vendor what their specific requirements are to avoid unforeseen issues. ➔ While experienced vendors should mention their specific requirements, but if they do not, you should take it upon yourself to find out. You should be aware of: You should be aware of: ● How much time their load in and load out will take ● What their load in process is like ● What else can be accomplished to get ahead while they are loading in. ● Their trucking/space needs. Additionally—ask your vendors if there is anything you can do to facilitate their process. www.channelaudiogroup.com

  6. Step 3:Schedule Your Load Ins There are often limited load in capabilities with docks and venue space. To manage this: Prepare a detailed load in schedule Prepare a detailed load in schedule Understand the Time and Needs of your vendors to ensure that there won’t be any overlap which causes unneeded costs and stress. www.channelaudiogroup.com

  7. Conclusion ● Organization is going to be the stronghold of your event. ● The quality of preparation directly translates to the quality of the event ● Preparation is often as simple as making sure you’re informed and communicating with your vendors. If you can take care of these steps we’ve laid out, you’re well on your way to a smooth and stress-free event! www.channelaudiogroup.com

More Related