Download
1 / 10
111 likes | 127 Views
A personal assistant is someone who helps a particular person is doing his job efficiently. Unlike an administrative assistant who assists a department, a personal assistant helps only one person. A personal assistant is designated to a particular manager. A personal assistant takes care of the administrative job of the managers, executives, or celebrities.
E N D
A personal assistant is someone who helps a particular person is doing his job efficiently. Unlike an administrative assistant who assists a department, a personal assistant helps only one person. A personal assistant is designated to a particular manager. A personal assistant takes care of the administrative job of the managers, executives, or celebrities. The personal assistant has no personal life and has to be available for the manager. The individual with a personal assistant is usually a manager or an executive in a company or non-profit organization. A personal assistant takes care of the tedious administrative job of the executive so that the executive can devout his time and creativity in doing more important jobs.
The responsibilities of a personal assistant sometimes include the unofficial work of an individual like sending out gifts to family and friends, ordering lunches, fetching coffee, etc. The paperwork of the personal assistant can be digitized to lessen the burden of work. Benjamin Choukroun believes that good administrative support is the need of every business.
Responsibilities of a personal assistant: Answering Phone calls: The personal assistant is the executive’s first point of contact. A personal assistant is a bridge between the individual and the outside world. The phone calls are answered and recorded for future reference. Organizing Meetings and conferences: The personal assistant maintains the manager’s calendar and appointments. The individual is reminded of meetings and events by the personal assistant. The meetings, and seminars conducted by the executive, are organized by the personal assistant.
Travel and accommodation bookings: A personal assistant has to make travel plans for the executive or manager. The bookings have to be made as per the individual’s preferences. Accommodation arrangements are also the responsibility of the personal assistant. Greeting Visitors: The personal assistant visits the visitors before they meet the manager. The personal assistant has to be courteous and take care of the visitors. Refreshments and comfortable seating arrangements have to be made. Filing system: The paperwork of the manager has to be filed in an organized manner.
The filing system should allow easy access to records. The databases of the manager have to be maintained by the personal assistant. Paperwork, as well as digital data, has to be well protected. Reports: The manager can leave all the day-to-day reporting to the personal assistant and concentrate on strategic work. The reports drafted by the personal assistant are reviewed by the manager before sending them to other departments. Working with other assistants: A personal assistant has to work with the other assistants to ensure a smooth flow of communication.
The personal assistant works in close contact with suppliers, clients, and the other staff members of the organization. An individual cannot run an organization alone, they need peers who support and guide him at every step. The list of responsibilities of a personal assistant is endless. Twenty-four hours of a day is not enough to carry out the work of a personal assistant. They should be provided with digital administrative support to carry out tasks like maintaining call records, drafting reports, etc.
Benjamin Choukroun and his team work with the organizations and individuals to understand the business and then suggest the best administrative support system for the organization.SOURCE CREDIT: https://medium.com/@benjaminchoukrounCEO/digital-personal-assistant-by-benjamin-choukroun-3a288ee569eb
