How Geofencing and Time Tracking Work Together

1. How Geofencing and Time Tracking Work Together Many businesses like designing or developing business quotations depend on the total time spent on a particular task. Thus, having a better understanding in the same context can help them give better quotations to their clients and know employee efficiency. 1

2. There are several companies now using time tracking software to have an idea of the exact period the worker spent time to complete the task. Well, this depends on check-in and check-out. Then, how does geo-fence help? What is Geofencing? In a simple explanation, geofencing sets off whenever there is little action of entering or moving out from the geofence area (assigned area). It operates via WiFi, cellular data, GPS, or RFID. For employee tracking, it prefers GPS for accurate results. The special app installed in employee’s cell phones together becomes a tracking device for them. Also, with a geofence, amazing things can be done like track someone’s activity in the restricted or geofenced area. 2

3. How to Set up Geofencing? To set up geofence the person needs to follow the given below steps: 1. First login to map page 2. Choose a preferred device 3. Tap the ‘Geo-fence’ button 4. Mention the following parameters: ● Central line: Drag the pin to the required location ● Length: Draw long length geo-fence to avoid false notifications ● Notification: Use for entry, exit or both ● Email id: Provide the email id to receive notifications 5. Now, click on the ‘ Save’ button Note: You can mention more than one email id with a semicolon 3

4. Let’s have a brief idea of how the mapping helps in employee tracking. How Does it Help in Employee Tracking? When we talk about Employee monitoring the geofence is created at their job site. This happens with the mapping app. Now, whenever they enter the job location, the map instantly marks the time-in, and as soon as they leave that location again marks it as time-out. This explains the exact number of hours the employee worked. However, it cannot calculate the time you took a break if you are having lunch in the geofenced area. But, if you move out to have lunch then the difference of time can be calculated as suspicious gaps. How does it help to Evaluate Costs? 4

5. When you geofence your employee then you know the exact working hours you took to finish the task. This will help you to figure out the correct quotations for the clients. Else, manual calculations or on behalf of your employee’s verbal communication regarding the time can never help you evaluate the accurate quotation. In what ways Geofencing Push Your Business? As discussed above, geofencing helps to know the accurate time frame needed by employees to finish the task. Additionally, there are more benefits of geofencing application that helps to grow your business. Want to know? Read the below-given points: 5

6. 1. Many employees are performing the same task. You can evaluate who takes long hours to complete the task. Hence they will get a chance to improve. And, this will help in better productivity of business on a whole. 2. It helps to know where your employees are. If there occurs any circumstance that your employee fails to report at the job site, then you can send an alternative person to the meeting location. 3. It supports smart scheduling. The manager knows the efficiency of employees and assigns the task on that basis. This brings quick compiling projects and excellent reviews from clients 4. Your clients will have knowledge from you (company manager) regarding the accurate duration the employee will take to fix 6

7. the issue or complete the task. This creates a very good impression on your clients. Any Issue With Geofence Tracking? Some geofencing tracking issues may be raised by the users. They are: Privacy Concerns Well, geofencing does good for the company but what about the privacy concerns? Companies keep a record of some employee’s data to make other workers understand the functions. Unexpected Error There are unexpected errors and its repercussion is mismatched or loss of data. This creates questions on the work efficiency of the employee. 7

8. No Job site Database As we know, it tracks the number of hours spent in the geofenced area. Therefore, when the worker takes a break that is also counted in working hours but the efficiency is comparatively less. Thus, if there was the option of a database where the employee could record, mention that break-time. However, there is Workstatus software that has this feature of geofencing along with employee management. It gives a chance to make the employee’s accurate time worked excluding recess time. It can become a fair choice for both the management and employee. The software has three-layer security and the data is saved over the cloud. Thus, no chance of misunderstanding and glitch in the records. In short, it does not hamper privacy. 8

9. Final Words As we read in the blog the geofence and time tracking can work great to test the efficiency of your employee. It’s important for any company to have knowledge of their employee’s performance. The better the performance of the team members the better is the growth of the company. And when we look on the other side it’s also a way to improvise the work efficiency of the employee whose efficiency is low. Isn’t it a powerpack process? FAQs 1. How Do Geofence works? Geofencing sets off whenever there is little action too of entering or moving out from the geofence area (assigned area). It operates via WiFi, 9

10. cellular data, GPS, or RFID. For employee tracking, it prefers GPS for accurate results. 2. What’s the relation between Geofence and Time-Tracking? Geofence and Time tracking give you the total time spent over a particular time. 3. Is it possible to geofence yourself? It is not practical because if you are doing it with your own app you will have to perform hard coding. 4. How relevant is geofence data? The geofence data is relevant only between 100–200 meters. 5. What is the cost of the Geofence software? The most common cost comes between $3.50-$15. 10

11. 6. Do you know the geofencing time clock? The geofencing time clock is a mobile application that includes a clock in time and clock out time. It has the log of employee’s attendance. 7. Can I get free geofence? The users can use a free geofence with WorkStatus software. 8. What are 3 tips to remember for geofence? The 3 major tips you need to remember for are: 1. Never keep the geofence length small 2. You can have different email id’s for different geofenced area 3. Go slow with geofencing in beginning Source:https://marketing-invoicera.medium.com/how-geofencing-and-time-tracking-work-together-dc76d033d2fe ?utm_source=pdf_SY&utm_medium=INVmedium_HowGeofencing%26TimeTrackingWorkTogether_SY Contact us ! 11

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