ACCESS for ELLs/Alternate ACCESS for ELLs® Rosters

1. ACCESS for ELLs/Alternate ACCESS for ELLs® Rosters December 2013 Chris Williams

2. ACCESS for ELLs® Rosters • Student Data Review and Rosters Application (SDRR) is open for any roster changes. • Districts cannot make changes to the demographic information in SDRR; has to be corrected in IC. • Only changes in SDRR are tested school, nonparticipation and accommodations.

3. ACCESS for ELLs® Rosters • Must reflect student enrollment during the ACCESS testing window • All EL students tested and enrolled in the district need to be on the roster • No RFEP, IFEP or exited LEP should be on the roster • Exit criteria is a 5.0 on a Tier B or C and 4.0 or higher Literacy Composite Proficiency Level • No longer ELLs- placed on 2 year monitoring status - no testing with ACCESS for ELLs®

4. Rosters • Any new student enrolling in the district after the additional ordering date-January 31- should be tested if materials are available and time permits. If student was not tested, the district will need to annotate on the roster that the W-APT was administered and the reason student did not get tested. W-APT scores need to be entered into IC. • SDRR opened on December 9 and will close on March 3 . Districts will make annotations for school use only and fill out nonparticipation requests.

5. Rosters • If a student moves prior to the testing window, delete the student from the ACCESS roster. • If the student was deleted and re-enrolls in your district just go to the deleted file (recover deleted students at the bottom of the student listing) and put the student back on your roster. • If student moves into your district during the ACCESS testing window, verify with the previous district if the student has been tested and add the student to your roster. • Districts should not re-test students or test students before the testing window starts. • If a student is tested twice, the first district who completed testing will receive that student’s scores; the other scores will not be counted.

6. Rosters • If a student moves out of state during the testing window and has not completed testing orif a student moves and the district applied the label already to the test booklet • Write DO NOT SCORE with a black permanent marker on the front of the student’s test booklet • Put the test booklet behind the Non-Scorable Header Form • Mark under nonparticipation student withdrawn during testing window on the ACCESS roster in SDRR • Do not send back to MetriTech any blank test booklets to be scored

7. SDRR Fields to Change in… Infinite Campus Name Grade SSID DOB Gender Race/Ethnicity Lunch IEP • Annotation • Tested School • Non-participation • Accommodations

8. Infinite Campus Questions regarding fields coming from IC must be submitted to the Enterprise Data – KSIS Team at kdedatarequest@education.ky.gov OAA will be unable to assist with IC questions.

9. IEP Field (Helpful Hints) Correcting the IEP field in Infinite Campus • Make certain the student has a current Individualized Educational Program (IEP) • Make certain that the IEP is locked If IC change is not reflected in SDRR within 24 hours, contact kdedatarequest@education.ky.gov 9 KDE:OAA:CW:12/2013

10. https://oaa-adc.education.ky.gov Welcome Screen

11. New Features • Connection of SDRR to IC • Home Page: Information and Student Changes, List of Tasks • No Separate Ticket Listing • Moved From Icons To Text Features • “Locked” Non-Participation Changes • Creation of a Sandbox for Training

12. Home Page

13. SDRR Tasks Checklist for Rosters Bold = To be completed

14. Quick Links

15. Student Listing

16. Warning Box for Grayed Fields

17. Accommodations • Available only for a student with an IEP • IEP accommodations are collected by domain – Yes or No • When IEP is “Yes”, the Accommodations column will change to “No.” • If accommodations were used by the student, go to the Accommodations column and change it to Yes. • Accommodations field will reflect whether the accommodations were given for IEP students.

18. Annotations Before deleting a student, annotate reason for deletion. Students Added to a Roster have an automatic annotation of when and by whom this student was added to the roster.

19. Delete a Student Steps to Delete a Student Annotate Reason Select Checkbox to the left of the student name Click Delete Selected Students button

20. Add a Student (from Student Listing) Steps to Add a Student Enter SSID and Search If school-level access: Testing School fills automatically If applicable, enter Non-Participation information

21. Recover a Deleted Student Steps to Recover a Deleted Student Click on Recover Deleted Students button Select checkbox in front of student name Click Yes to Recover Or Click No to return to Student Listing

22. Student Listing Non-Participation

23. Export Student Listing

24. Change Requests (Tickets)

25. Home Page

26. Rosters Change Listing (Formerly Tickets) Changes in IC are not reflected here. • New – changes which have not yet been processed by OAA • Updated –additional information is needed from school/district • Denied – changes which were not approved by OAA (additional changes may be requested for the same student, but the denied changes will remain in the record) • Approved – changes which have been processed by OAA

27. Change Request Listing

28. Filter Change Requests OAA Need Information

29. Pending Change Request Update Screen From the Change Request Listing select the Details Icon to review the request. Locked

30. Export to Excel and/or PDF

31. Nonparticipation for ACCESS • Medical- fill out the form in SDRR under nonparticipation, keep hard copy on file and do not send back a test booklet • Extraordinary Circumstance- fill out the form in SDRR under nonparticipation, keep hard copy on file, and do not send back a test booklet • Deaf and Hard of Hearing- bubble in listening and speaking under special education in the Do Not Score section on the ACCESS test booklet. The students are still required to take the reading and writing sections of the ACCESS test

32. SDRR Sandbox For Training Purposes

33. Sandbox https://oaa-adc.education.ky.gov/Sandbox/Default.aspx

34. Sandbox Popup Warning

35. “SANDBOX VERSION” on Every Screen

36. Contact Information Chris Williams Office of Assessment and Accountability Division of Support and Research Chris.williams@education.ky.gov (502) 564-4394 ext. 4750