Preparing Your Mathematics COE For Submission

1. Preparing Your Mathematics COE For Submission Kim Andersen, OSPI Lesley Klenk, OSPI Amanda Mount, OSPI Cindy Jouper, ESD 113

2. Topics • Welcome and Introductions • Policies • Guidelines • Preparing for Submission • Committee Work • Contact Information December 2012

3. New Math COE Specialist We are pleased to announce that Kim Andersen is joining our COE team in December 2013. • Expertise as a high school mathematics teacher • District experience as a Mathematics and Science TOSA developing assessments and providing coaching and professional development to secondary math and science teachers • Member of the State MALT team • An understanding of the Math COE as a Math COE scorer December 2012

4. 12th grade submission policy addendum for 2012-2013 submissions 12th grade students only • May submit a COE (Math, Reading and/or Writing) after taking and not passing an EOC or HSPE one time. • The student must have a score report that indicates their eligibility to submit. 11th grade or below • Must take and not pass a HSPE or an EOC two times before being eligible to submit a COE. December 2012

5. Additional 12th grade Submission Requirement Mathematics Year 1 and Year 2 • A 12th grade student may attempt and not pass either a Year 1 or a Year 2 EOC in order to be eligible to submit a COE. • The Math COE submitted may be in either Year 1 or Year 2. December 2012

6. Math Guidelines must be met before submission • Must contain no fewer than six and no more than eight work samples • Two on-demand work samples • Each reporting strand in Mathematics Year 1 and Mathematics Year 2 must be represented at least two times in the collection • At least two representations of each of the Process and Course Specific PEs are also required for a sufficient Mathematics Year 1 or Mathematics Year 2 collection. December 2012

7. What is “Appropriate Teacher Assistance”? • Understand the mathematical concepts behind each task and make sure that your students are ready before giving them a task for the COE • Assist students with concept development using examples other than the inclusion task. (Practice, practice, practice) • Illustrate a specific point by using a context different from the inclusion task context. • Encourage students to check their work. • Remind students to edit and revise their written materials. Extended time responses must continue to be student work rather than group work. All Math COE tasks are secure test materials and must not be shared outside of the classroom. December 2012

8. What is not appropriate Math COE assistance Inappropriate assistance may include: • Replicating the tasks by simply changing the numbers or the context. • Teaching to the actual task the students has been assigned, including teaching step-by-step strategies specific to that task causing all student work to look the same. • Reviewing the students’ work and marking sections that are incorrect. December 2012

9. Extended Time Response An “extended time” response is: • Completed over more than one class period or session. • Supervised by a teacher or education professional. • May not be taken home. • Allows the students multiple opportunities for editing and revisions. While there is some opportunity for appropriate teacher assistance the work on the extended response needs to be that of the student. December 2012

10. What kind of feedback is allowed on extended time? • Extended-time feedback is different than assistance in that it involves one on one work with a student. • Each student gets feedback from a teacher. • Appropriate feedback is helping students through re-teaching and restructuring instruction. • Teachers should not write on the student work samples. December 2012

11. On-demand work samples • Two tasks or work samples must be ‘On-Demand.’ • These tasks are designed to be completed in a single class period under the supervision of an educator. • Any Inclusion Task may be selected by the teacher or student as ‘On-Demand.’ December 2012

12. What kind of feedback is allowed on an on-demand task? There should be no feedback or answering student questions on an on-demand task, supervision of the student only. December 2012

13. Group work, copying, scaffolding • All work must be the work of a single student • Work done in a group setting is not acceptable • Student work should not be corrected or changed by teacher or peer review • The inclusion tasks must not be modified for practice purposes • Do not teach the to the specific task either individually or in groups December 2012

14. Most Frequently Asked Questions • FAQ: • Will there be any new tasks? • What if a student just bombs the “On Demand” task? • How can I make sure students are READY for the COE? • Do all my students have to do the same tasks? • What if it appears that a PE in a task may not be aligned perfectly with the question? December 2012

15. Math COE Calendar, 2012- 2013 December 2012

16. New: Math Submission checklist We have submission checklists for the: • Students • Teacher • Principal • District assessment coordinator • The checklist can be found on the COE webpage at: http://www.coe.k12.wa.us/Page/109 December 2012

17. Collection of Evidence 2013 Student Submission Checklist for Math Year 1/Year 2 • Student ________________________________________________ • Work Sample Documentation Form • I have chosen the 6 – 8 work samples to include. • At least two on-demand samples are included • The work sample documentation form lists all of the samples I chose. • I have signed the work sample documentation form. • Each of my work samples has a barcode printed on it. (If not, I let my teacher know) • I have checked that no extra work samples or extra pages are included. • Review: • Each work sample has all pages as indicated in the page numbering in the footer. • I have answered all questions. • My teacher has reviewed all of the selected work samples. • Each work sample is stapled with a single staple in the upper left-hand corner. • The entire collection is placed in a large envelope • Keys to a successful submission: • COE inclusion tasks and work samples must be kept in a secure location • Keep the collection pages clean and free from damage (holes, tears, folds, stains) • Place one single staple in the upper left-hand corner of each work sample • Place the work sample documentation form on the top with all work samples in sequential order • Check for student signature on the work sample documentation form • Maintain copies of student work as a backup • Package each student’s collection in a separate envelope (at least 9x12 or larger) • Put all envelopes from a school (or district) in a box for shipping • Generate a list of all collections being submitted with student name and content area • Utilize a tracking system for shipping (such as UPS or FedEx) December 2012

18. Other Alternatives • SAT/ACT cut scores Check and or Recheck your students’ scores on the SAT/ACT – access this December 2012

19. Eligibility • The Math COE electronic process indicates the student’s eligibility status. • Any student may begin work on a COE but must be eligible in order to submit the COE. • Plan ahead and address any eligibility concerns now. • Transfer students must have paperwork processed and approved prior to receiving direct access to the COE. December 2012

20. Stipend • The COE stipend for eligible and sufficient collections continues to be $200. • The districts receive the stipend in their apportionment check approximately two months after the submission date. December 2012

21. Preparing for COE Mathematics Submission Cindy Jouper, ESD 113

22. Online Task Process Overview http://coe.k12.wa.us December 2012

23. Submission Process Overview • Steps for preparing for submission: • Check eligibility • Principal account on EDS • Check sufficiency requirements • Choose tasks/prompts to include • Allow time for approval process • Submit by February 1 deadline December 2012

24. Eligibility • Final eligibility update file scheduled for December 20 (date received by ESD 113) • Eligibility information updated online (by December 22) • Collections cannot be submitted if student is not eligible • If questions about eligibility after December 22, contact Amanda Mount December 2012

25. Checking Eligibility • 3 ways to check eligibility • Spreadsheet • Add/remove student screen • Submission status screen December 2012

26. Eligibility Spreadsheet December 2012

27. Add/Remove Student Screen • Used to check eligibility for a student in a single content area, or to check all students who are enrolled in one content area quickly • Groups>Math Year 1 Groups>Manage Group>Add/Remove Students December 2012

28. Individual Student Submission Status • For a student who is ready to submit, check eligibility on “Submission Status” screen • Group>Math Year 1 Groups>Manage Group>click View link for individual student December 2012

29. Eligibility MUST Be Yes • If student is not eligible, the “Submit for Teacher Approval” link will not be active • Do not wait until the last minute to check eligibility • Check now, then recheck after December 22 • For students who are still ineligible, work with your District Assessment Coordinator to figure out why • If you think student should be eligible, contact Amanda Mount at OSPI, amanda.mount@k12.wa.us December 2012

30. Principal Account on EDS • Determine who will be acting in the role of “principal” for approving COE in your building • Can be principal or designee • Designated person must have role of “eCOESchoolPrincipal” for your school in EDS • Talk to District Data Security Manager to be sure principal role is assigned • Role must be assigned at school level, not district level December 2012

31. Final Approval • After teacher approves collection, principal or designee gives final approval • After principal approves, collection is sent to OSPI for scoring and may not be worked on any more December 2012

32. Sufficiency Requirements • Math collection sufficiency • No fewer than 6 and no more than 8 work samples • 2 on-demand (count in total of 6 – 8) • All strands represented at least twice in different tasks • All tasks from inclusion bank December 2012

33. Check Sufficiency of Collection • Sufficiency check built into system • Work samples must be complete and marked for inclusion in collection before they are counted on eligibility screen • Once all sufficiency checks say Yes collection can be submitted to principal for approval • No way to submit without meeting sufficiency December 2012

34. Choose tasks to include and approve • Work with student to choose the 6 – 8 samples to include • On-demand counted in that total • Teacher will check the samples to include then click the “Include in COE and approve” button • The word “included” will appear next to tasks that were selected • When all sufficiency requirements met, the “Submit for Principal Approval” button becomes active December 2012

35. Include and approve sequence December 2012

36. Include and approve sequence December 2012

37. Include and approve sequence December 2012

38. Include and approve sequence December 2012

39. Include and approve sequence December 2012

40. Include and approve sequence December 2012

41. Teacher Submits • When the teacher clicks the “Submit for Principal Approval” button, a new window opens with the student’s Work Sample Documentation Form (WSDF) • Print this form to include in the collection • Use WSDF to check that all work samples are included • Send the WSDF in with collection December 2012

42. December 2012

43. Special Cases • A few schools were given permission to use tasks last spring before barcode system was in place • Tasks that were printed without barcodes require special handling • For collections with non-barcoded tasks, please check box on WSDF to indicate samples without barcodes and highlight non-barcoded tasks December 2012

44. Work Sample Documentation Form December 2012

45. Deadlines • Last day to submit mathematics collections is: February 1, 2013 • Allow time for collections to go through full approval process by that date • Database needs to be reset so students who are working on collections for June can continue working December 2012

46. Use special care in packing! • Estimated 5,000 collections X 8 samples per collection X about 5 pages per sample≈ 200,000 pages to scan and track • Equivalent to 400 reams of paper • Please check each collection carefully to be sure that all pages are included in each work sample and all work samples are included in collection December 2012

47. Use special care in packing! • Use a separate envelope (9X12 or larger) for each collection • Use WSDF as a cover sheet, and stack work samples in order of WSDF • Be sure that student signs the WSDF • No other signatures are required • Pack all envelopes from a school or district in a box to ship to scoring center December 2012

48. Operators are standing by! • COE Technical Support • 360-464-6708 • coe@esd113.org • M – F, 8 am – 5 pm • (email may be answered off-hours) December 2012

49. Call for Committee members • Math COE Standard Setting March 25-27 • 8:00 to 5:00 • We will reimburse for substitutes, travel , lodging and meals within state guidelines December 2012

50. Call for Scorers • Reading COE Scoring • February 4-8 then 11-15 • Writing COE Scoring • February 19-22 • February 25-28 • Mathematics COE Scoring • March 4-8, 11-15, 18-22 We provide an hourly rate, only. The scorer application can be found at: www.coe.k12.wa.us December 2012