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Administrative Assistants 2012

Administrative Assistants 2012. ARNG Medical Team. Vision An integrated medical readiness team…providing innovative leadership in a dynamic environment…assuring ready and deployable forces for federal, state and community missions Mission

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Administrative Assistants 2012

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  1. Administrative Assistants2012

  2. ARNG Medical Team • Vision • An integrated medical readiness team…providing innovative leadership in a dynamic environment…assuring ready and deployable forces for federal, state and community missions • Mission • To promote the medical readiness of the Army National Guard • Goals • Support deployment of a healthy force – Soldiers • Support deployment of the medical force – Units • Facilitate Warriors in Transition and Family Care – Beneficiaries

  3. MED-CHART

  4. MED-CHART The Medical Electronic Data (for) Care History And Readiness Tracking (MED-CHART) will enable a customizable, centralized approach to managing all aspects of a Soldier's medical readiness information and care history.

  5. MED-CHART Vision • Single Login for eCase, MRR, DenClass, AVS, HRR, LOD, MATS, ATTAIN, OccHealth • Better Reporting and Decision Support with MRR • eCase is the first module integrated into the MED-CHART framework • MRR is the second module integrated into the MED-CHART framework • Customizable Homepage

  6. Medical Protection System (MEDPROS)

  7. History • Tracking Soldier Immunizations, Medical Readiness and Deployability Data 2006 2008 1998

  8. System Features • MEDPROS • MEDPROS Web Reporting • MEDPROS Mainframe (QWS3270) • MEDPROS Web Data Entry (MWDE) • Medical Health Assessment (MHA) • e-Profile

  9. User Access

  10. Medical Readiness Classification Medical Readiness Classification (MRC) will be based on the lowest classification for the Soldier. • MRC 1 – Meets all Requirements and Dental Readiness Class 1 • MRC 2 – Correctable within 72 hours. Deficient in one or more of the following: • Immunizations • Dental Readiness Class 2 • Medical Warning Tags • HIV • DNA • MRC 3A - Correctable within 30 Days. Deficient in one or more of the following : • Dental Readiness Class 3 • MRC 3B - Correctable in more than 30 days. Deficient in one or more of the following: • Pregnancy • MND Y • LDP Y • Physical Category X • MRC 4 – Status is unknown. Deficient in one or more of the following: • Periodic Health Assessment • Dental Readiness Class

  11. Medical Health Assessment (MHA)

  12. MHA (PHA/DHA/Referral Tracking)

  13. MHA User Roles

  14. Health Readiness Record (HRR)

  15. History • Electronic Repository for Medical, Dental and Personnel Documents 2006 2010

  16. Application Features • Document Uploading • Document Organization • Soldier Record Administration

  17. User Role Matrix

  18. Document Interface HRR e-Profile LOD DenClass eCase Soldier Record Xchange (SRX) Image Database

  19. HRR Single Document Upload • Step 1 • Upload Single Document into HRR • Step 2 • Confirm document belongs to the right user and is in the right Soldier document folder and Approve the document

  20. New Features • ARNG Behavioral Health and Sensitive data • Three document types in HRR • Any document can be indexed as Non-Sensitive, Behavioral Health or Sensitive • Web Method for receiving Behavioral Health and Sensitive data from eCase • Behavioral Health Audit Report • Generate HRR Archive records

  21. Automated Voucher System (AVS)

  22. History • 2001- Medical Readiness pilot program in the Southeast region • 2002- Pilot program for MED DET capability • 2003- RHRP (formerly FEDS_HEAL) contract 2001 2002 2003

  23. Application Features • Automated Distribution • Individual Vouchers or Group Mass Events • Management Budget Tool • Web Interface with MEDPROS • Ad-Hoc Reporting feature

  24. User Role Matrix

  25. Individual Voucher Life Cycle

  26. Mass Event Types Roster Estimated

  27. Mass Event Life Cycle

  28. New Features v6.1/6.2 • Ability to edit RHRP events • Email notifications of important event updates • Comment Log for RHRP events • Update to POC defaults • Historical tracking • FOUO on Exported/Printed Documents

  29. Dental Classification (DenClass)

  30. History • Dental Event Workflow • Dental Classifications • Standardize Documentation 2003 2006

  31. Application Features • Automated Distribution • Electronic Forms and Memos • Interfaces with ADDR, CDA, HRR • Reporting

  32. User Roles

  33. Reserve Component DRC Flow

  34. Recent Updates • Add Soldier Birth Date to DenClass TP page • Search by Name & last 4 of Soldier SSN functionality • Sorting TP by Tooth number • Add Six Data points to Add SSN page for Individual and UIC selections • Allow TP or DD2813 uploads to be entered when a Soldier record is not found in TAPDB • Allow Soldier Radiographs to be removed from DenClass via delete button • Allow all Soldier Radiographs to be sent to the ADDR

  35. e-Profile

  36. History • Creating and global tracking of all Profiles 2006 2008 2010

  37. Application Features • Electronic Forms and Memos • Automated Distribution • MAR2 (formerly MMRB) process • Interfaces with HRR and MEDPROS • Reporting

  38. User Role Matrix

  39. The Physical Performance Evaluation System The Physical Disability Evaluation System A provider determines that a soldier has a medical limiting condition Recording Procedures Soldier meets Retention Standards Soldier does not meet Retention Standards Appropriate profile is issued Appropriate profile is issued Medical condition is non-duty related Medical condition is duty related Temporary Profile is issued A Permanent 2 Profile is issued A Permanent 3 Profile is issued Soldier elects a non-duty PEB Soldier is referred to MEB Soldier recovers Soldier is issued a permanent profile PEB - Fit PEB - Unfit Soldier continues with physical disability processing Soldier is referred to MAR2 PEB - Fit PEB - unfit Soldier is retained in MOS Soldier is retained with a change in MOS Soldier is retained with a trial duty Appropriate disability is awarded Legend Medical Action Military Personnel Action Active Component Action MAR2 – MOS Administrative Retention Review MEB – Medical Evaluation Board PEB – Physical Evaluation Board Soldier returns to duty Soldier receives Administrative Discharge

  40. Recent Updates • Added a back button on each page • Needs MEB/MAR2 flag sent to MEDPROS • Web service between e-Profile and MEDPROS for real time transfers

  41. eCase

  42. eCase Purpose eCase provides Case Managers, Physicians, and Support Personnel the ability to open and track cases/referrals electronically.

  43. Application Features • Creating Cases • Managing Health Assessment Referrals • Standardized documentation

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