WELCOME Reporting Florida’s Migratory Children in the Student Data Base

1. WELCOMEReporting Florida’s Migratory Children in the Student Data Base

2. Migrant Program Reporting Carolyn Mathews 850/245-0693 or SC 205-0693 Title I Migrant Education Program Bureau of Student Assistance Linda Fleming 850/245-9919 or SC 205-9919 Education Information Services Bureau of Education Information & Accountability Services

3. Migrant Program Reporting • OBJECTIVES • Increase understanding when reporting Migrant Program data • Share changes in the 2008-09 reporting year • Improve data quality

4. Because of YOU and other district staff we have data!

5. Migrant Program Reporting Definition – for funding and program reporting purposes in school year 2007-2008: • A migrant is a person ages 3 through 21 who has a Qualifying Arrival Date greater than 8/31/04 and • Their date of birth falls in the range of 9/1/86 through 8/31/05 inclusive.

6. Migrant Program Reporting Definition – for funding and program reporting purposes in school year 2008-2009: • A migrant is a person ages 3 through 21 who has a Qualifying Arrival Date greater than 8/31/05 and • Their date of birth falls in the range of 9/1/87 through 8/31/06 inclusive.

7. Migrant Program Reporting • Data elements used to determine eligibility for funding and program participation counts: • Student Demographic • Qualifying Arrival Date • Birth Date • Migrant Status Term • Federal/State Compensatory Project Evaluation • Federal/State Project, Area and Model • Federal/State Project – Support Services • Migrant Referred Services • Migrant Priority for Services • Migrant Continuation of Services (NEW IN 2008-09)

8. Change from the past:Elements in Student Demographic FormatShould Reflect Migrant Student’s Status Accurately in Each Student Information Data Base Survey • Qualifying Arrival Date • Birth Date • Migrant Status Term

9. Notes from Student Demographic Format • 1. For reporting periods 1-4 submit this record for each student receiving instruction/service during that reporting period… • 2. For reporting period 5 submit this record for any student (a) who was in membership at any time during the school year, (b) who was expected to attend school but did not enter as expected (c) for whom a Diploma Type of W43, W45 or W52 is being reported on the Student End of Year Status record, (d) who was identified as migrant ages 3-21, was not enrolled in school and has not graduated from high school…

10. Special note:Discussion about reporting migrant non-attenders in each survey is taking place.

11. Migrant Status Term • Distinction between codes: • D Enrolled and/or Served ONLY in Regular 180 Day School Year with services provided during the regular school day only. • E Enrolled and/or Served in Regular 180 day School Year with some or all services provided during an extended day/week.

12. Migrant Status Term • Note definition • S Enrolled/Served ONLY in Summer Term – The student must be served in a partially or fully Migrant funded service component designed especially for Migrant students enrolled in conventional summer school (or intersession) in order for the student to be coded “S”. To clarify: • For the purpose of accurately reporting summer services, the one-time act of providing an instructional packet to a child as either an instructional or support service cannot be included in your “summer count” of migrant services.  The provision of these materials in combination with on-going contact or follow up with the child to guide and asses the child’s progress would constitute a service.  This involves implementing a “set” of activities that are supported by scientifically-based research; that will likely help the program meet the measurable achievement outcomes it has set for migrant children.

13. Migrant Status Term • B Served in Both Regular 180 Day School Year and Summer Term – This code should also be used for a student identified but not served in the regular 180 day school year, but then served in the summer term.

14. Migrant Status Term • X Identified, NOT Served – Use this code if the student has been identified at any time during the school year or summer session, but not enrolled/served. This code is for emancipated youth and children three years of age or over (who are not enrolled in Pre-Kindergarten classes).

15. Migrant Status Term • Z Not Applicable, a Non-Migrant student.

16. Migrant Status Term All Florida Students MigrantNon Migrant D, E, S, B, or X Z

17. Federal/State Compensatory Project Evaluation Format • Types of Migrant Services • Instructional Services – reported in data element Federal/State Project, Area and Model in the field for Subject Area • Support Services – reported in Federal/State Project, Support Services data element

18. Federal/State Compensatory Project Evaluation Format • Types of Migrant Services • Referred Services– reported in Migrant Referred Services data element (first time reported 05-06) • Priority for Services –reported in Migrant Priority for Services data element (first time reported 06-07) • Continuation of Services – reported in Migrant Continuation of Services data element (NEW 08-09)

19. Federal/State Compensatory Project Evaluation Format • Term use Code 3 Regular and/or Code S Summer • Federal/State Project – Support Services should be reported for migrant non-attenders (those who are not enrolled in school) who are identified and receive these services as well as all other enrolled migrants who receive these services.

20. Support ServicesUp to Four Services May Be Reported • Attendance, Guidance Psychological Services • Dental Service • Health Services • Nutrition • Outreach, Advocacy • Social Work • At-Risk • Transportation • Needs Assessment

21. Support ServicesUp to Four Services May Apply • A = Attendance, Guidance, Psychological Services • O = Outreach, Advocacy • S = Social Work Services These services take priority when reporting Migrant Support Services.

22. Federal/State Project, Area and Model • Five Character Code • 1st digit = Project Type • 2nd digit = Subject Area • 3rd/4th digit = Model • 5th digit = N/A, zero filled

23. Project Type 1 = Title I Basic, Part A 2 = Title I Migrant, Part C 5 = Title I Basic (Part A) blended with Title I Migrant (Part C) 8 = Title III Immigrant Children and Youth Federal/State Project, Area and Model

24. Federal/State Project, Area and Model Subject Area equals Instructional Service

25. Other Language Arts Math Language Arts/Math ESOL Vocational/Career Prep Multidisciplinary Studies/Tutorial Readiness Skills Transition Skills Science Social Studies Not Applicable Federal/State Project, Area and ModelSubject Area

26. Federal/State Project, Area and Model Model 00 = School-wide Project 01 = Targeted Assistance 08 = Add-on 09 = Other Approved Model 10 = Local Neglected 11 = Homeless 12 = Migratory (see next slide) 13 = High School Cdt Accrual 14 = Immigrant

27. Federal/State Project, Area and Model • Model code 12 = Migratory • Report code 12 as the model when migratory service is being provided by a 100% migrant funded project.

28. Federal/Sate Project, Area and Model • Model code 13 = High School Credit Accrual • Educational instruction for the purpose of increasing the credits accrued towards graduation • Grades 9-12 only

29. Migrant Referred Services Migrant Referred Services – indicates whether a migratory student has been referred for services that are provided through mental or health facilities, community agencies, family or social services agencies, etc. Further, this indicator represents children who are placed in an educational or educationally-related service that they would not have otherwise obtained without the efforts of the Migrant Education Program (MEP). Services include but are not limited to counseling, medical attention, social needs, housing, legal services, tutoring, etc. These services are not paid for out of Migrant program funds but are supported by or through other agencies or facilities.

30. Migrant Referred Services • Reported in the Federal/State Compensatory Project Evaluation Format • Survey 5 • Codes include • Y = The migrant student was provided referred service(s). • N = The migrant student did not receive referred service(s). • Z = The student was not a migrant student.

31. Migrant Priority for Services The Migrant Student who • Scored at Level 1 or Level 2 on the FCAT; or • Is an English Language Learner (formerly LEP); or • Has an age/grade discrepancy; or • Was retained during the school year; or • Is at risk of failing to meet state graduation requirements by having one or both of the following 1) unweighted GPA of 2.0 or below, or 2) insufficient credits for promotion or graduation AND • Whose education has been interrupted during the regular school year. See next slide for definition of “educational interruption.”

32. Educational Interruption • “Educational interruption” means that a student, in the preceding 12 months, • Changed schools or missed a “significant” amount of school time (e.g. ten days or more) during the regular school year (usually defined as September through June) due to the child’s or family’s migrant lifestyle.

33. Migrant Priority for Services • Reported in the Federal/State Compensatory Project Evaluation Format -Survey 5 • ELL (formerly LEP) should equal LY, LN or LP • Codes include • Y = The migrant student is designated as Priority for Services. • N = The migrant student is not designated as Priority for Services. • Z = The student was not a migrant student.

34. New for 2008-09Migrant Continuation of Services • Identifies migrant children whose eligibility has expired (who are no longer classified as migrant students) AND • Who continue to receive migrant program educational or educationally related services.

35. Migrant Continuation of Services • Reported in Federal/State Compensatory Project Evaluation • Survey 5

36. Migrant Continuation of Services • A – no longer classified as a migrant during a school term but who is still eligible for services until the end of the term (partialyear) • B – no longer classified as a migrant but continues to receive services for one additional school year (additional schoolyear) • C – secondary student no longer classified as a migrant who is served in credit accrual program until graduation. • Z – Not migrant

37. Immigrant Student Services • Federal/State Compensatory Project Evaluation Format – Survey 5 • Used to report the types of Title III, Immigrant Children and Youth funded Instructional and Supplemental Services • Positional in format – 11 one character fields from positions 35 to 45 • Contact ELL Office for information

38. Federal/State Compensatory Project Evaluation • Submit separate records by each school, by each project type, by each subject area, by each term. • Submitted in Survey 5

39. Tools to assist with data quality • Edit Reports • Rejects • Validations • Exceptions • F60951O - FEDERAL STATE COMP DATA IN FILE FORMAT • F70509 - MIGRANT TERM EXCLUDING Z REPORT (F70605)

40. Federal/State CompensatoryProject Evaluation Survey 5 Due Dates • Due date 2007-08 – August 1, 2008 State Processing July 28 – September 5, 2008 • Due date 2008-09 – August 7, 2009 State Processing August 3 – September 4, 2009

41. Migrant Student Information Exchange • Delay in implementation of MSIX (legal review + more) • We will upload student data into the system – still debate about what survey data to apply (lobbying for 0708 Svy 5) • Delay in implementation of 5 new data elements • QAD From City • QAD From State • QAD To City • QAD To State • QAD From Country • List of applicable data elements in your handouts • MSIX Session following this session at 9:45

42. Migrant Student Information Exchange • Implemented via FASTER – send and receive records - only key once! “Thanks Pete!” • Training sessions will be conducted for districts