Land Use Services

1. Land Use Services 2013 Budget Presentation

2. Basic Operations • Building Construction permit process regulated via Building Safety Act and Uniform Construction Codes under NJDCA (NJ International Building Codes). • Land Use Boards require Site Plan, Subdivision and Variance processes regulated via NJMLUL, NJRSIS & Municipal Land Development Ordinances (LDOs). • Zoning & Code Enf. (Municipal LDO, MF Housing Reg) • Engineering on Public Assets & Construction regulated via Professional Design Standards (like the EJCDC) and NJLPCL, NJDCA, NJDOT and NJDEP etc. • Customer Service, Public Information, Website updates, Staff meetings, Grant applications, building solutions.

3. Divisional Overview • 2012 Recap • Building Dept. – 1,907 permits issued, 5,662 inspections completed, $ 895,303 fees collected. (Madison and ChathamB) • Land Use Boards – PB 6 decisions, ZBOA 37 decisions, 28 public hearings, $ 17,375 fees received and approx. $ 25,000 professional escrows. • Zoning Officials – Zoning applications and enforcement activities yielded 384 permits, denials and $30,450 in fees. • Developer Fees - COAH, Sewer, Water, Road Fees exceeded $72,000 in revenue. • Engineering, Design, Construction Administration, Inspection, Grants – $2.82M of construction work.

4. BUILDING PERMITS Russell W. Brown Construction Official January 31, 2013

5. BUILDING INSPECTIONS Russell W. Brown Construction Official January 31, 2013

6. BUILDING FINANCIAL • * Waived Fees - Actual costs for required permits waived on certain community projects. • ** Operating includes Madison Salary & Wage (not overhead). • *** Chatham Shared Service is $70,587 flat fee of revenues earned by Madison staff.

7. Building Department • 2013 Objectives • Staff recognition for the additional work completed and revenue obtained. • Centralizing administrative operations of shared offices to eliminate communication or scheduling problems. • Expand part time staffing if administrative operations are assumed. • Cover direct costs of field personnel for communications, transportation and training.

8. Land Use Boards • 2012 Recap • Planning Board had 6 Decisions, $3,675 Fees, and supplementary Professional escrows. • Zoning Board had 37 decisions and $10,800 Fees. • Zoning Officials had 428 zoning applications for individual lots, new buildings, additions, accessory structures, signs, etc - $30,450 Fees. • The level of activity in zoning permits was greater than any prior year and accountability has increased greatly with greater use of technology (SDL software).

9. Land Use Boards • 2013 Objectives • Continue to expand use of the operations software technology to zoning officials via tablets. • Perform and track zoning inspections more consistently with applications. • Increase zoning enforcement effectiveness. • Promote public and staff cooperation via application status reports and web postings. • Promote Advisory Board inputs to the planning process i.e. from HPC, MEC and STMB. • Improve consistency of public hearing recordings. • Explore possibilities to regionalize services.

10. Engineer • 2012 Recap • Asset Mgt – Infrastructure mapping and inventory were advanced with GIS updates. Useful during hurricane Sandy response. • Project Mgt – Continuing SR oversight for MRC, BE & HDM. PSEG projects on Main St, Pine, Beech, Rose, Cedar, MRC Fieldhouse, Pump stations etc. Advanced consultant design projects on North Street, Belleau Woods, and Treadwell PS. County projects at Shunpike/Loantaka, Park/Danforth, Park Ave. Last manhole monitoring solution was completed and monitoring results obtained. • Design – Completed Samson and Rosedale Bids and SR alternatives. • Bidding and Const Admin – Woodland Road (Garfield to Barnsdale), Pine, Beech, Rose, Cedar, Division, Academy and Noe. • Inspection – Significant work outsourced to improve independent evaluation and quality control. • Dept Mgt – staff meetings, semiannual reporting, and staff productivity monitoring and calculations were completed.

11. Engineering • 2013 Forecast • Asset Mgt – Improved GIS based asset management and continue meetings with Capital Project Review Committee. • Project Mgt – North St, Candlewood and Treadwell PS projects must be bid and awarded. Additional minor improvement projects at pump stations will continue. • Design – Complete plans for North St reconstruction, Ridgedale Water Main, and finalize the best remedial plans in conjunction with Environmental Consultants. • Bidding and Const Admin – Closeout Samson, Rosedale, Green and Ridgedale Phase 1 projects. Advance pump station improvement projects. • Inspection – Continue to outsource where possible and given a large recurrent workload consider hiring an inspector/field engineer. • Dept Mgt – staff meetings, semiannual reporting, grant applications and annual compliance for NJDOT & NJDEP.

12. Divisional Requests • 2013 Budget Requests • Staffing (maintain part time support staff … and if shared services or capital obligations increase … consider full time). • Salary & Wage (propose staff incentives to maintain or improve shared service work and encourage new agreements). • Professional Services (maintain the best targeted professional services to meet specific operating and capital objectives). • Service Vendors (continue service contracts for large and small format copiers and scanners). • Equipment & Supplies (maintain level of basic supplies). • Training, Educ. & Membership (legislated requirements for training must be met to retain certifications)

13. Divisional Objectives • 2013 Goals • Maintain or expand the existing extra-ordinary services to multiple communities while making the manpower limitations clear to a demanding public. • Use technology to maintain or improve communications and productivity with highly mobile staff. • Continue to offer staffing solutions to adjoining municipalities. • Use technology to assist in public information postings. • Support our staff in a way commensurate with the contribution to Madison’s increased revenues and productivity. • Professional Services (maintain the best targeted professional services to meet specific operating and capital objectives). • Continue to make Madison one of the best places to live.