Approval systems for flagship programmes institutional arrangements opportunities for convergence
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Approval Systems for Flagship Programmes - Institutional arrangements -Opportunities for convergence. K. Venkata Krishna AMR-APARD. This presentation contains…. Selected Flagship Programmes and their outlay

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Approval systems for flagship programmes institutional arrangements opportunities for convergence

Approval Systems for Flagship Programmes -Institutional arrangements -Opportunities for convergence

K. Venkata Krishna


This presentation contains
This presentation contains….

  • Selected Flagship Programmes and their outlay

  • Institutional Arrangements for their implementation

  • Common issues like

    • Who prepares the plan

    • Who approves the plan

    • Who accords the sanctions

    • Who releases the money and for whom

    • Who implements and monitors the plan

  • Issues in Convergence

  • Some observed processes of convergence -case of AP

  • Plan preparation
    Plan Preparation

    As per guidelines:

    • Participatory grass root level planning

    • Separate Institutional Mechanism for preparing plan

    • In reality:

      • A closed collegium of officials, MLAs, MPs & In-charge Minister of the district finalises the plan

      • No integration of lower level plans at higher level

      • No revisit of plan as per final allocation of resources

      • Insufficient time for participatory planning

      • Multiple planning units (Sectoral plans)

      • No Centrality of PRIs to provide common platform

    Plan approvals sanctions
    Plan approvals/Sanctions :

    As per guidelines:

    • Approval Commitees at various levels

      In reality:

    • Schemewise Committees are not functioning at lower level

    • Formal Departmental procedures followed

    • Administrative Sanctions without resolutions of PRIs

    • Plan exceeds budget allocation by 3 to 4 times

    • Funds distribution based on available budget but not Plan

    • Some times allocations are down sized abruptly

    Release of funds
    Release of Funds

    As per guidelines:

    • GOI releases to State consolidated fund (BRGF,NREGS)

      State Project PD A/C (PMGSY)

      Direct to District level Agency (SGSY)

    • Releases to executive agencies within 15 days

    • Electronic Transfers

      In reality:

      • Abnormal delay in releasing of funds by the states (4-6M)

      • Electronic Transfer yet to be implemented

      • Uncertainty in release of funds to field level agencies


    As per guidelines:

    • Line Department/Project agency implements the programme

    • Beneficiary Committees at the work level

    • Bringing professionalism in implementation of the programme

      In reality:

    • No subject expertise for Project Directors

    • Many posts are kept vacant for long time

    • No coordination between the project staff and line depts.

    • Multiplicity of agencies for similar objectives (CMEY-PMEGP)

    • Competencies of functionaries at the task level is very weak

    • No role clarity between PRIs and line depts/Project Agency

    Monitoring and evaluation
    Monitoring and Evaluation:

    As per guidelines:

    • In-built monitoring mechanism

    • On-line monthly progress reports

    • Fixed schedule for inspections

    • UCs and Audited Accounts to draw 2nd installment

    • Involvement of Universities and Research Institutions

      In reality:

    • No frequent field visits by the supervisory officers

    • No role clarity because of multiple agencies

    • Inadequate Redressal/responsive mechanism

    • Absence of Integrated Management Information System(MIS)

    • Social audit not extended to all schemes

    Issues in convergence
    Issues in convergence

    • Reluctance to commit funds for other depts. projects

    • Fear of losing control over their resources

    • Absence of institutional platform

    • Convergence at project level or state level

    • Differences in subsidies/ Units costs

    • Different time schedules for release of funds under different schemes

    • Sharing of information to avoid double recording of work

    Measures to achieve convergence
    Measures to achieve convergence

    • Centrality of PRIs for planning and implementation

    • DPC as an ideal platform for convergence

    • Establish Secretariat for DPC

    • Maintenance of data base of all schemes by DPC

    • Integrated and comprehensive training

    • Parallel Institutions need to be minimized

      • Village Health & Sanitation Committee /WATSAN Committee/Mothers Committee

    • Communication of resource envelop before starting planning process

    Suggested modifications in guidelines
    Suggested Modifications in guidelines

    • Uniform Institutional Framework

    • Uniformity in Planning, approval, releases, monitoring

    • Identify the areas of convergence (Activity matrix) and incorporate in all guidelines

    • Define role of Panchayat Raj Institutions in guidelines

    • Define the role of D.P.C. in all scheme guidelines

    • Provision for Process Monitoring

    • Penal Provisions for delay in releases by the state govt.

    • Uniform subsidies and unit costs in the guidelines

    Type of convergence
    Type of Convergence:

    • Institutional Convergence

    • Human Resource Convergence

    • Funds Convergence

    Convergence of institutions






    Water Users






    Mothers Committee

    School Edn Committee

    Convergence of Institutions

    Convergence of human resources gram panchayat or cluster of gps level
    Convergence of Human ResourcesGram Panchayat or cluster of GPs level

    Convergence of funds
    Convergence of Funds

    • Release of funds based on Approved Plan

    • Centralised Fund Management (PMGSY,NREGS)

    • Strengthen the mechanism of Electronic Transfers

    • Uniform Accounting System

    Some observed processes of convergence case of ap
    Some observed processes of convergence case of AP

    • NREGS

    • SGSY

    • Agriculture

    • Horticulture

    • ITDA

    • ICDS

    • RWS

    Case i local level convergence visakhapatnam district

    Case-ILocal Level Convergence (Visakhapatnam District)

    Coffee Plants:

    ITDA nurseries

    Land Development:


    Training & Technology:

    Coffee Board

    Coffee Plantation

    (Tribal area)



    Village Organisations: Payments

    Case ii local level convergence mulakalpalli khammam

    Case-IILocal Level Convergence (MulakalpalliKhammam)

    Construction of Anganwadi building:


    Land acquisition

    Revenue Dept

    Land levelling:


    Anganwadi Centre


    pre-primary & primary

    Education Dept

    Water & Sanitation facility:

    Gram Panchayat



    Case iii local level convergence kurnool dist

    Case-IIILocal Level Convergence (Kurnool Dist.)

    Cost of Plants

    National Hort. Mission

    Land Development




    Mango Orchard

    Tech. Supervision

    Horticulture Dept.

    Technology & Supply of Plants


    Soil testing

    Local Lab


    NREGS District Cell

    Implementing Dept. Dist. HQ

    Block / Region



    Copy of Muster Roll submitted to GP


    Uploading @ GP Level