SPEAKING TO INFORM

1. SPEAKING TO INFORM Murray Dixon Director: AF Engineering (WA) P/L MIE(Aust) CPEng NPER CTMS

2. INTRODUCTION By the end of this session you will be able to:- • Be comfortable presenting • Plan and present your speech using Power Point as an instructive tool • Respond to questions

3. The 6 P’s • Planning • Preparation • Practice • Prevents • Poor • Performance

4. DIFFERENTIATE YOUR SPEECH • Give the big picture of the subject • Explain how all the individual topics fit together Text Text Text Text Text Text Text Text Text

5. HOW DO I PLAN IT?

6. WHAT TO SAY AND HOW TO SAY IT • Make it personal • Why did you choose that project? • What excited you within the analysis? • Was it as exciting as you expected? • Did you discover anything above your expectations? • How did you differentiate your analysis from previous theses?

7. WHERE TO START • Start at the end • You know what you want to say • “….. the drainage volume required was 2 cubic metres per second” • Go back to the Introduction and set the scene for the Conclusion • Body • Conclusion

8. INTRODUCTION • Why I chose this topic • Challenge created by the topic • Introduce with some flair (examples of flair)

9. BODY – MAKE IT PERSONAL • What I learned from the topic • Where can this be applied to my life, etc • Technical aspects • Time management • Conclusions drawn from the theses

10. CONCLUSION • Summarize • End with your introduction (or close to it)

11. VISUAL AIDS PRESENTATIONS Using Power Point

13. PURPOSE OF VISUAL AIDS • Compliments presentation • Adds impact • Visual stimulus • Assists audience memory "If I can't 'see' it, I don't understand it." Einstein

14. RULE OF THUMB • 1 slide per minute (excl title page) • Pictures speak a 1000 words • Bold font • 6 dot points only per slide • Don’t use jargon, too many acronyms or unnecessary words • KISS zzzzzz….

15. WOW THEM !!

16. STYLE • Do not read thesis • Write for ear • Conversational style

17. AVOID • Overcrowding / Background drowning • Changes in font size • Overuse of transitions, sounds and animations • Tacky or poor images (added for decoration) • Text errors • Copy right issues

18. DOT POINTS • Succinct ideas only (key points) • Tool to enhance presentation • Does not detract from speaker • Support with handouts • Copy right

19. EXAMPLE 1 Business Manager(BM) Filled by the followingpositionswithin the Department.

20. Write-Off EXAMPLE 2 A Write-off occurs when there is: • Loss • Theft or • Major damage / item is unserviceable • Write-Off must be approved by Accountable Officer ie: the Director General

21. PREPARATION • Know the room • Know the equipment • Dry run (content, timing, delivery) • Prepare for Q&A • Plan B - backup

22. PRESENTATION SPEAKING SKILLS Stance Eye Contact Voice Body Language Connect to Audience

23. PREPARE FOR QUESTIONS

24. QUESTIONS - RESPONSE AND HOW TO SAY IT • What questions would you ask? • Prepare answers to those questions • Know why you chose that project • Think of some controversial questions that could be asked • What was your stance on the subject and can you substantiate that stance • Know how you differentiated your analysis from previous theses

25. IN SUMMARY • Plan for your final statement • The 6 P’s • Personalise your presentation • Maximum of 6-10 slides • Make up your questions • KISS • BREATH

26. SPEAKING TO INFORM Murray Dixon Director: AF Engineering (WA) P/L MIE(Aust) CPEng NPER CTMS