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Tally Accounting Package. UNIT - 3. Objectives of this session. Voucher Entry Voucher Types Role of Buttons Exercise . Introduction. In accounting, vouchers are the main input besides the opening balances which you put in the masters. The output is the form of Reports.

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Tally accounting package

TallyAccounting Package

UNIT - 3


Objectives of this session
Objectives of this session

  • Voucher Entry

  • Voucher Types

  • Role of Buttons

  • Exercise


Introduction
Introduction

In accounting, vouchers are the main input besides the opening balances which you put in the masters. The output is the form of Reports.

Tally recognizes a number of vouchers, which can be used to enter the first information of the transaction.

Vouchers are of different types. Some of them are already defined in the Tally software.


Voucher types
Voucher Types

Some of the general vouchers are as follows:

  • Sales Voucher

  • Purchase Voucher

  • Payment Voucher

  • Receipt Voucher

  • Journal Voucher

    Other than the predefined vouchers of the Tally software, users can create vouchers of their own desire and requirement also.


Voucher entry
Voucher Entry

Voucher Entry is done by selecting ‘Voucher Entry’ option from the ‘Gateway of Tally’.


Voucher entry1
Voucher Entry

The default voucher entry screen displayed is the ‘Payment Voucher’. To change the screen for different voucher type, use Button Bar or Function Keys.


Voucher type selection
Voucher Type Selection

Voucher type selection is the mental work done by you not by computer and it is totally based on the accounting concepts.


Exercise
Exercise

Let us analyze the voucher type in the following transactions.


Exercise1
Exercise

Cash A/c Dr. 5000

To Mohan’s Capital A/c 5000

(Being the amount invested by Mohan in the business)

This journal entry will give the idea of voucher type. As the Company is receiving some money it is receipt voucher or as this is of capital nature it may be journal voucher.


Exercise2
Exercise

Bank A/c Dr. 500

To Cash A/c 500

(Being the amount paid into the Bank)

As the Company is paying and receiving some money it is contra voucher.


Exercise3
Exercise

Furniture A/c Dr. 200

To Cash A/c 200

(Being furniture purchased for cash)

As the Company is spending some money for the purchase of an asset, it is payment voucher.


Exercise4
Exercise

Purchase A/c Dr. 400

To Cash A/c 400

(Being goods purchased for cash)

As the Company is spending some money for the purchase of goods (for trade), it is purchase voucher or as this is of cash payment nature it may be payment voucher.


Exercise5
Exercise

Purchase A/c Dr. 1000

To M/s.Ram Narain A/c 1000

(Being goods purchased from M/s.Ram Narain on credit)

As the Company purchased of goods (for trade) with out payment, it is purchase voucher.


Exercise6
Exercise

Cash A/c Dr. 600

To Sales A/c 600

(Being goods sold for cash)

As the company sold goods to M/s. Ram & Co for cash, it is sales voucher or as this is of cash receipt nature it may be receipt voucher.


Exercise7
Exercise

Ramesh A/c Dr. 300

To Sales A/c 300

(Being goods sold to Ramesh on credit)

As the company sold goods to Ramesh on credit, it is sales voucher.


Exercise8
Exercise

Cash A/c Dr. 300

To Ramesh A/c 300

(Being cash received from Ramesh)

As the Company is receiving some money it is receipt voucher.


Exercise9
Exercise

Rent A/c Dr. 100

To Cash A/c 100

(Being the amount paid for rent)

As the Company is spending some money it is payment voucher.


Exercise10
Exercise

Cash A/c Dr. 200

To Salary A/c 200

(Being the amount paid for salary)

As the Company is spending some money it is payment voucher.


Voucher entry receipt voucher
Voucher Entry : Receipt Voucher

Cash Account Dr.

To Capital Account

(Being the amount invested by Mohan in the business as capital)

  • Come to Gateway of Tally

  • Select Voucher Entry either by clicking by mouse or by pressing ‘V’

  • Following window with default voucher type ‘Payment Voucher’ will appear.

  • Select F6 button from button bar or press F6 from keyboard the type of voucher change from payment voucher to receipt voucher.


Voucher entry receipt voucher1
Voucher Entry : Receipt Voucher

  • Following window of ‘Receipt Voucher’ will appear.

  • In front of ‘To’ write ‘R’ a list of related ledger will appear, select the Ram’s capital option.

  • Enter the amount Rs.5000 in credit

  • Press Enter

  • The ‘By’ Column will appear, write ‘C’ a list of related ledger will appear select the cash option, the same amount automatically gets entered in debit column.


Voucher entry receipt voucher2
Voucher Entry : Receipt Voucher

The Receipt Voucher screen will appear as follows :


Voucher entry contra voucher
Voucher Entry : Contra Voucher

Bank Account Dr.

To Cash Account

(Being the amount paid into bank)

  • Come to ‘Gateway of Tally’

  • Select Voucher Entry either by clicking by mouse or by pressing ‘V’

  • Following window with default voucher type ‘Payment Voucher’ will appear.

  • In front of ‘To’ write ‘C’ a list of related ledger will appear select the cash option.


Voucher entry contra voucher1
Voucher Entry : Contra Voucher

  • Enter the amount in credit

  • Press Enter

  • The ‘By’ Column will appear write ‘B’ a list of related ledger will appear select the bank option, the same amount automatically gets entered in debit column.


Voucher entry contra voucher2
Voucher Entry : Contra Voucher

The Contra Voucher screen will appear as follows :


Voucher entry payment voucher
Voucher Entry : Payment Voucher

Furniture Account Dr.

To Cash Account

(Being Furniture purchased for Cash)

  • Come to ‘Gateway of Tally’

  • Select Voucher Entry either by clicking by mouse or by pressing ‘V’

  • Following window with default voucher type, ‘Payment Voucher’ will appear.

  • In front of ‘Dr’ write ‘F’ a list of related ledger will appear, select the Furniture option.


Voucher entry payment voucher1
Voucher Entry : Payment Voucher

  • A new window will also appear, asking for detail of furniture purchased with amount.

  • Enter the amount in debit

  • Press Enter

  • The ‘Cr’ Column will appear, write ‘C’ a list of related ledger will appear select the cash option, the same amount automatically gets entered in debit column.


Voucher entry payment voucher2
Voucher Entry : Payment Voucher

The Contra Voucher screen will appear as follows :


Voucher entry purchase voucher
Voucher Entry : Purchase Voucher

Purchase Account Dr.

To Cash Account

(Being goods Purchased for Cash)

  • Come to ‘Gateway of Tally’

  • Select Voucher Entry either by clicking by mouse or by pressing ‘V’

  • Following window with default voucher type ‘Payment Voucher’ will appear.

  • Press button F9 for purchase voucher

  • In front of ‘Cr’ write ‘C’ a list of related ledger will appear, select the cash option.


Voucher entry purchase voucher1
Voucher Entry : Purchase Voucher

  • A new window will also appear, asking for detail of purchased with amount

  • Enter the amount in credit

  • Press Enter

  • The ‘Dr’ Column will appear, write ‘p’ a list of related ledger will appear, select the Purchase Account option, the same amount automatically gets entered in debit column.


Voucher entry purchase voucher2
Voucher Entry : Purchase Voucher

The Purchase Voucher screen will appear as follows :


Role of button
Role of Button

F2 : To change the date of the voucher

Alt + F2 : To change Voucher Period

F3 : To switch to another loaded company and

enter a voucher in it.


Role of button1
Role of Button

continue …

F4 : To create a Contra Voucher

F5 : To create a Payment Voucher

F6 : To create a Receipt Voucher

F7 : To create Journal Note such as

Debit and Credit Notes

F8 : To create Sales Voucher

F9 : To create Purchase Voucher


Role of button2
Role of Button

continue …

F10 : To Reverse Journal Voucher and also

to create Memorandum

F11 : To change the features

Post Dated : To make the current voucher Post-Dated

Optional : To mark the current voucher Optional


Thank you
Thank You

Learners Support Publications

www.lsp4you.com


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