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Measuring and reporting outcomes for your BTOP grant

Measuring and reporting outcomes for your BTOP grant. B TOP’s reporting system relates to a community technology logic model. You will be asked to keep track of and report your inputs, activities, outputs, and impacts on a quarterly basis for the duration of your grant in order to:

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Measuring and reporting outcomes for your BTOP grant

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  1. Measuring and reporting outcomes for your BTOP grant Measuring and Reporting Outcomes

  2. BTOP’s reporting system relates to a community technology logic model • You will be asked to keep track of and report your inputs, activities, outputs, and impacts on a quarterly basis for the duration of your grant in order to: • Show the value of the services you offer • Show the changes in use as a result of your grant • Evaluate the impact of the grant on the outcomes of your clients Measuring and Reporting Outcomes

  3. Inputs are the people, equipment, or facilities that allow you to offer activities. Activities are things like classes or programs you offer to your clients. Outputs for community technology projects are usually expressed as the number of clients who have used your services. Impacts are the results of clients taking advantage of your inputs and activities, like finding a job, or learning new skills. Measuring and Reporting Outcomes

  4. Impact types are categories informed by the CCN study and BTOP’s policy goals The BTOP reporting survey will ask questions about your activities, inputs, outputs, and impacts according to the impact types you identified in your BTOP grant application. The impact measures included in the reporting survey were informed by the grant applications. You are not expected to have impacts to report for every category or question! Measuring and Reporting Outcomes

  5. Instructions for completing the BTOP web survey for periodic reporting BTOP Reporting Survey

  6. Web survey launch site Go to http://depts.washington.edu/wabtop/ BTOP Reporting Survey

  7. Launch the web survey Go to http://depts.washington.edu/wabtop/ Click launch survey. BTOP Reporting Survey

  8. Log in to the web survey Your custom ID is the email address provided in your BTOP application. If you would like to use a different email address to login to the survey, please email wabtop@uw.edu. BTOP Reporting Survey

  9. Web survey features You can save the survey and return to it later. Clicking the save for later button will save your entries and close your survey session. Closing the survey window without saving will erase all entries. BTOP Reporting Survey

  10. First report Your first report will ask for background information on your organization. You will not need to repeat this section for subsequent reports. BTOP Reporting Survey

  11. Periodic reporting Your periodic reports will first ask for general information on your organization’s inputs, outputs, and any activities you have added during the reporting period. BTOP Reporting Survey

  12. Periodic reporting You will next be asked series of questions related to impact types addressed in your BTOP grant proposal. • There are 5 impact types we are asking you to report on: • Computer skills enhancement • Employment skills and opportunities • Education enhancement • Access to information and services • Life skills and social inclusion • We encourage you to report impacts in each of the these areas where your center may contribute, even if that is not your primary purpose BTOP Reporting Survey

  13. Periodic reporting The survey questions about the impacts of your activities are quite detailed. You may wish to review them at the start of your grant to get some ideas about what you should track during the reporting period. If there are other impacts you have observed that are not listed in the survey, or if you have any client stories to share, you can also include them here. BTOP Reporting Survey

  14. Submitting the survey When you reach the end of the survey, you will be taken to a review screen where you can look over all of your answers. Be sure to click submit responses before you close the browser or your responses may be lost! BTOP Reporting Survey

  15. Submitting the survey If everything looks good, click submit responses. You will receive a confirmation code for your records. 15 BTOP Reporting Survey

  16. Revising your report You may revise your report until the last day of the month during which your report is due. Simply log in with your email address, and click the link to your prior submission. BTOP Reporting Survey

  17. Tracking tools BTOP requires you to submit training hours in a particular way. We have created a spreadsheet to help you keep track of your training hours so they are in the correct format. You do not need to submit this spreadsheet. BTOP tracking tools

  18. Tracking training On the training tracker tab, insert the training type, name of class, and other information to automatically calculate the training hours required for reporting BTOP tracking tools

  19. Tracking training The class totals for reporting tab will automatically do the calculations into the format required for the survey. BTOP tracking tools

  20. Tracking visitors You will be asked in the reporting survey to provide the average weekly visits to your center each quarter. We have provided a worksheet to keep track of your weekly visits and average them for you. BTOP tracking tools

  21. Tracking new equipment You will be asked in the reporting survey to provide the number of newly added services or equipment as a result of your BTOP grant. We have provided a worksheet to keep track of these activities on a monthly basis and total them for the reporting survey. BTOP tracking tools

  22. Tracking client outcomes • The real value in this grant program is the outcome it enables for clients, like improving their workforce skills or getting help for enrolling in government programs. • You should carefully review the paper version of the survey to decide which client outcomes you should track. We encourage you to track as many of the outcomes as you can based on what you believe your clients will achieve during the grant period. • Besides keeping track of the activities your center and staff engage in to promote those outcomes, you may want to design an online or paper survey and ask your clients to report their outcomes • We will provide some tools to help you with this, but because each of yourcenters are unique and serve different types of clients, we cannot develop a single tool that will meet all of your tracking needs. • If you design a tracking survey or other tool to track your client’s outcomes, we encourage you to share it with the grant administrators and make it available to other grantees. BTOP tracking tools

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