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CONTENTS PART 1. Grammar, Usage, and Style SECTION 1. Punctuation: Major Marks

CONTENTS PART 1. Grammar, Usage, and Style SECTION 1. Punctuation: Major Marks SECTION 2. Punctuation: Other Marks SECTION 3. Capitalization SECTION 4. Numbers SECTION 5. Abbreviations SECTION 6. Plurals and Possessives SECTION 7. Spelling SECTION 8. Compound Words

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CONTENTS PART 1. Grammar, Usage, and Style SECTION 1. Punctuation: Major Marks

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  1. CONTENTS PART 1. Grammar, Usage, and Style SECTION 1.Punctuation: Major Marks SECTION 2.Punctuation: Other Marks SECTION 3.Capitalization SECTION 4.Numbers SECTION 5.Abbreviations SECTION 6.Plurals and Possessives SECTION 7.Spelling SECTION 8.Compound Words SECTION 9.Word Division SECTION 10.Grammar SECTION 11.Usage Click the mouse button or press the space bar to advance the presentation.

  2. ABBREVIATIONS ¶502a. Avoid using abbreviations except on business forms, in catalogs, in tables, and in informal documents shared with your colleagues. When in doubt, spell it out. Click the mouse button or press the space bar to advance the presentation. Slide 5-1

  3. ABBREVIATIONS ¶502b. Some abbreviations are always acceptable, such as those that accompany a person’s name. Mr. Ms. Jr. M.D. Esq. Mrs. Sr. Ph.D. Click the mouse button or press the space bar to advance the presentation. Slide 5-2

  4. ABBREVIATIONS ¶502b. Some abbreviations are always acceptable, such as those that are part of an organization’s name. Co. Corp. Inc. Ltd. Click the mouse button or press the space bar to advance the presentation. Slide 5-3

  5. ABBREVIATIONS ¶502c. Some abbreviations are always acceptable, such as those used in place of a long organizational name. NAACP SEC IRS NBC Click the mouse button or press the space bar to advance the presentation. Slide 5-4

  6. ABBREVIATIONS ¶502b. Some abbreviations are always acceptable, such as those used in expressions of time. a.m. p.m. PST EDT Click the mouse button or press the space bar to advance the presentation. Slide 5-5

  7. ABBREVIATIONS ¶503. When alternative forms are available, use the form that is the shortest without any sacrifice of clarity. cont. (rather than contd.) 2 lb (rather than 2 lbs) Enc. 2 (rather than Encs. 2 OR Encl. 2) 2d (rather than 2nd) Click the mouse button or press the space bar to advance the presentation. Slide 5-6

  8. ABBREVIATIONS—PUNCTUATION ¶506a. Use a period after the abbreviation of a single word. Mrs. Corp. pp. Wed. Jr. Inc. Nos. Dec. Click the mouse button or press the space bar to advance the presentation. Slide 5-7

  9. ABBREVIATIONS— PUNCTUATION AND SPACING ¶507. When a small-letter abbreviation consists of single initials representing two or more words, insert a period after each initial but insert no space after each internal period. a.m. i.e. BUT: rpm p.m. e.g. mph Click the mouse button or press the space bar to advance the presentation. Slide 5-8

  10. ABBREVIATIONS— PUNCTUATION AND SPACING ¶508. As a general rule, do not use periods in all-capital abbreviations consisting of single initials representing two or more words. CBS CEO ASAP MIT FYI CD-ROM Click the mouse button or press the space bar to advance the presentation. Slide 5-9

  11. ABBREVIATIONS— PUNCTUATION AND SPACING ¶508. As an exception to the general rule, insert periods in all-capital abbreviations when they consist of single initials and they represent: • Geographic names: U.S. N.J. D.C. • Academic degrees: B.A. M.S. M.D. • Miscellaneous expressions: A.D. B.C. P.O. Click the mouse button or press the space bar to advance the presentation. Slide 5-10

  12. ABBREVIATIONS— PUNCTUATION AND SPACING ¶509. When an abbreviation consists of more than single initials, insert a period and a space after each element in the abbreviation. • N. Mex. Lt. Col. Rt. Rev. loc. cit. • Exceptions: • Academic abbreviations: Ph.D. LL.B. • Units of measurement: sq ft cu cm Click the mouse button or press the space bar to advance the presentation. Slide 5-11

  13. ABBREVIATIONS—PUNCTUATION ¶510. Do not use a period after shortened forms of words. deli temp hype demo typo condo fax info co-op Click the mouse button or press the space bar to advance the presentation. Slide 5-12

  14. ABBREVIATIONS— PUNCTUATION AND SPACING ¶516a. Insert a period and a space after each initial in a person’s name. M. A. Devine F. E. Hollings W. E. B. Du Bois B. J. Malone Click the mouse button or press the space bar to advance the presentation. Slide 5-13

  15. ABBREVIATIONS—PUNCTUATION ¶516b. As a rule, omit periods when a person’s name is expressed entirely in initials. JFK FDR Click the mouse button or press the space bar to advance the presentation. Slide 5-14

  16. ABBREVIATIONS—PUNCTUATION ¶522a. Do not use periods in acronyms (all-cap initials that are pronounced like a word). PIN BOGSAT NIMBY MEGO WOMBAT PEBCAK Click the mouse button or press the space bar to advance the presentation. Slide 5-15

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